Monitoring &Reporting Officer

Job Summary:

·       Lead on M&R aspects of the assigned project(s) at the provincial level

·       Prepare project progress reports in accordance to project(s) requirements

·       Collect project results data to feed in communication with project stakeholders

·       Develop monitoring and data collection plan in consultation with MEL Officer in PQ Unit and project relevant personnel and conduct monitoring visits to the assigned project(s)

·       Develop data collection tools and success stories and submit to PQ Unit in Parwan and Kapisa and relevant project personnel

·       Oversee overall M&R issue of assigned project(s) and ensure the M&R requirement set by PQ Unit are met at the provincial level

·       Other job related tasks assigned by Provincial Manager in consultation with MEL Officer in PQ Unit, as needed 

·       In case the CO was not able to afford hiring of a separate procurement or cashier due to the portfolio of the project(s) or budget constraints, the incumbent is required to perform the activities of procurement or cashier as well

KEY RELATIONS

·       Ensures coordination of M&R activities with the CARE Provincial Manager, Project or Field Supervisor, MEL Officer at Parwan and Kapisa main Office, Project Manager and other relevant bodies

·       Collaborate with project/program team at field level, and other departments concerning M&R affairs.

Duties & Responsibilities:

Lead M&R (M&R) at provincial level:

M&R Officer ensure M&R system for the assigned project is operational and used to achieve the following results:

·       The M&R system is used regularly in the field to collect data and information

·       At Parwan and Kapisa main office, PQ Unit is provided with qualitative and quantitative data from the specific province

·       M&R system in place at the field level are responsive to communication with government and other stakeholders at provincial level

·       M&R system is used to ensure project target for that specific province is on-track

Data Management and reporting:

M&R Officer is responsible for data management and reporting of the assigned project(s) at the provincial level and ensure achieving the following results;

·       Data collection tools are used to provide accurate and timely information on project indicators and other information needs

·       Analytical reports timely prepared to assist in decision making at the provincial level

·       Data on results of the project(s) collected and reflected regularly in tools such as reports, stories, photos…etc.

·       The project results are reflected in publications at the provincial level

·       Project resulted are documented at the provincial level

·       Project reports are prepared and submitted as per donor and CARE requirements

Field Monitoring:

The M&R Officer is responsible to conduct regular visits from project site in the designated province and ensure;

·       Project M&R requirements are will addressed by the project staff in the field

·       PQ Unit and Project Manager and concerned bodies are informed of critical issues that affect project implementation

·       Ensure proper M&R system is applied at the provincial level

Teamwork and coordination:

·       Concerned functions at the provincial level provided with required data and information on project progress/results

·       Regular analysis of project progress conducted to help Provincial Manager and Project Supervisor to communicate with concerned stakeholders

·       Assist in M&R related events with other projects and initiatives

·       As representative of PQ unit at the provincial level extend cooperation and coordination with all program and support functions

COMPETENCE, SKILLS AND EXPERIENCE 

Job Requirement:

Core Competencies:

·       Computer operation (MS Office package), knowledge and experience of data analyse, monitoring & evaluation, and report writing

Education: 

·       Bachelor degree in social science, economics, statistics, business administration or other relevant fields

Work Experience:

·        Minimum 3 years work experience in monitoring, data management, MIS.

Languages Skills:

·        Fluency in spoken and written in Dari and Pashtu & English 

    Computer operation (MS Office package), knowledge and experience of data analyse, monitoring & evaluation, and report writing

·        Fluency in spoken and written in Dari and Pashtu & English 

Job Location: