|Date Posted:||Jul 26, 2010|
|Closing Date:||Aug 24, 2010|
|Number of Vacancies:||1|
|Salary Range:||As per NTA salary scale policyUSD|
|Years of Experience:||Fresh|
|Contract Duration:||Not specified|
|Possibility of Contract Extension:||Yes|
|Contract Type:||Short Term|
About GRM International :
GRM is a leading international development management company specialising in the provision of project design, management expertise and technical assistance to development projects for bilateral and multilateral funding agencies, governments and corporations. We have over 38 years of development experience, managing in excess of 700 projects in more than 120 countries for private, government, bilateral and multilateral clients. GRM brings expertise in managing large-scale projects and sourcing and managing high quality development experts, covering all disciplinary skills required to implement a project. Our organisational structure enables us to resource personnel worldwide. We currently have over 1200 experts and support staff around the world, working to create better futures for developing communities. GRM services include development project planning, design, feasibility studies, and management. We have provided these to a diverse range of sectors spanning education, health, governance, law and justice, finance and economic development, policy and public sector reform, agriculture, livestock and fisheries, environment, natural resources and infrastructure.
The Ministry of Agriculture, Irrigation and Livestock (MAIL) wishes to develop, a Advanced Project Management Capacity for MAIL functioning including of: policy and strategy formulation, legal and regulatory framework preparation, quality control and food safety, veterinary public health and plant protection, standards and certification, monitoring and evaluation and the ability to enforce the regulations and standards. The National Agriculture Development Strategy under the leadership of MAIL has four key programs:
1. Natural Resource Management
2. Agriculture Production and Productivity
3. Economic Regeneration
4. Program Support and Change Management.
The four programs are inter-related and build upon each other. The Program Support and Change Management Program aims to strengthen MAIL capacity to implement its public sector functions. Its objective is to create a dynamic, well functioning, competent and effective institution (MAIL central and provincial departments) through a process of reform and structural adjustment.
The Program Implementation and Coordination Unit (PICU) has been formed to provide implementation and coordination support to all MAIL programs (central and provinces), and serve as a focal point for donors and other stakeholders. The functions of the PICU include:
â€¢ Mapping of ongoing and new programs and projects to support collaboration between relevant MAIL departments, implementing partners, and other programs.
â€¢ Identification of gaps in program implementation, namely with regards to policies, technical areas, and geographical regions.
â€¢ Collation of relevant monitoring data, and report preparation for stakeholders.
â€¢ Coordination with Policy and Planning Department to incorporate regulatory and policy development with program implementation.
The PICU (central) has a staffing structure for coordination, project management and monitoring and evaluation. These staff have responsibilities for substantial programs (scale and budgets) requiring advanced project management skills and capacity to serve as change agents. Two key issues have been identified that affect the optimal functioning of PICU:
â€¢ Lack of individual skills in some project management disciplines
â€¢ Insufficient influence on processes as per outlined functions of TOR due to perceived lack of competence or certified qualifications.
At Provincial level MAIL has established Project Management Consultants with responsibilities for advising Provincial Directors and overseeing program implementation at provincial and district levels under the leadership of PICU. These staff provide a direct link between PICU central and Provincial Departments of Agriculture, Irrigation and Livestock for program implementation and monitoring. The Project Management Consultants are intended to work to the Provincial Director (vertical advisory and reporting relationship) and to develop the capacity of Provincial Department staff (horizontal coordination and supervision) for implementing national programs. The Project Management Consultants face similar capacity challenges to those identified amongst PICU central staff including:
â€¢ Lacking individual skills in some project management disciplines
â€¢ Weak influence on provincial planning and functions due to perceived lack of competence or certified qualifications.
Whilst committed, the PICU central and provincial personnel have varying levels of individual capacity in the project management processes of: initiating, planning, implementing, controlling, and closing programs including the core knowledge areas of: process approach, integration, working to time lines, scope, identification of indicators and monitoring, cost, quality assessment and assurance, human resources, communications, risk, and procurement. There is a need to assist individual staff to develop their capacities in these areas through recognised formal training (certificate qualifications). There is also a need to augment the ongoing training of provincial departmental staff in basic project management methods through local delivery of informal training.
The Advanced Project Management Training Activity to be implemented by MAIL and DAFA has a strong link with the MAIL Change Management process and will provide capacity development for key MAIL personnel to contribute to implementing the MAIL Agriculture Sector Master Plan (2005) and Agriculture and Rural Development Sector Strategy (2008), and the 2009 National Agriculture Development Framework.
The Activity will fund certified advanced project management training for 20 MAIL-PICU staff and 35 DAIL Provincial Management Consultants. The Activity will aim for four to six of nominated personnel from the central level to be women (equivalent to 20-30% of central level participants).
The training will be short course certified training in an internationally recognized qualification. DAFA will engage a recognized Training Provider to deliver the certified course curriculum for the MAIL-DAIL personnel in Kabul. It is anticipated that the course/s will be of a high standard and may be provided by an academic institutions or by independent provider of certified project management training such as Prince2, PMBOK or Graduate Certificate IV in Project Management.
The project management course/s will need to be flexibly delivered through distance learning or â€˜blockâ€™ training by a registered training organisation or academic institution. Considering that many of the PICU central personnel and some of the Provincial Management Consultant s have already engaged in informal basic project management training, the options for Recognition of Prior Learning (RPL) approaches to articulating individuals into higher certificate qualifications will be investigated.
DAFA wishes to recruit and engage a National Capacity Development Consultant to work on the MAIL/DAFA Advanced Project Management Training Activity for short term intermittent inputs (total of 5 months) to assist in the selection of the training course and to provide coaching for the MAIL-DAIL personnel to apply new learning to job functions.
The National Capacity Building Consultant will normally be based in the MAIL PICU Office in Kabul. The position is for 5 months full-time input starting in September 2010 and ending in April 2011 and staggered over this period according to the Work Plan for the Activity.
Duties & Responsibilities:
The National Capacity Development Consultant will be required to provide the following deliverables for the Activity:
1.Conduct a Learning Needs Assessment and/or a Recognition of Prior Learning exercise for 20 MAIL-PICU staff and 35 DAIL Provincial Management Consultants;
2. Coordinate with the DAFA Activity Manager, the MAIL Program Implementation and Coordination Unit (PICU) and MAIL/TAT in identifying suitable certified advanced project management course/s provided by internationally recognized registered training provider;
3. Provide continuous support to the PM training participants throughout their application process, ongoing study, monitor their academic progress, and provide post-course coaching support to participants in applying learning to their job functions;
4. Assist the DAIL Provincial Management Consultants to guide and support the DAIL Training Teams to provide informal training to provincial program personnel on project management and sustainable livelihoods analysis including the scheduling of the trainings;
5.Assist the MAIL Training Manager in defining informal training programmes at the provinces;
6.Other tasks as required to ensure that the PM training program is effectively delivered to the 55 participants
â€¢Tertiary qualification in a relevant field (capacity development, social science, business administration, etc.).
â€¢Five years project in capacity building including close coordination with national activity counterparts/ministries and authorities. experience with the government of Afghanistan will be an asset;
â€¢Thorough financial management, administration, logistics, procurement and human resources management experience in development project implementation.
â€¢Experience in Activity/project design including implementation plans and budgets.
â€¢High level written and oral communication skills including reporting.
â€¢Highly developed inter-personal skills with an ability to:
ocommunicate effectively with others from different social, ethnic and cultural backgrounds
oestablish effective working relationships with all stakeholders and participants from senior government officials to national project staff
oadapt to different cultures and
olisten to ideas and concerns of others
â€¢Flexible approach to achieving project outcomes.
â€¢Experience of an interest in building the capacity of other national staff.
â€¢Relevant working in conflict or post-conflict environments is highly desirable.