National Procurement Officer

  Afghanistan Unspecified 636
Date Posted:Mar 1, 2011
Closing Date:Mar 9, 2011
Work Type:Unspecified
Number of Vacancies:1
Functional Area:Administrative
Salary Range:Salary is negotiable
Years of Experience:5 Years
Contract Duration:Not specified
Possibility of Contract Extension:No
Contract Type:Short Term
Probation Period:Unspecified
Required Languages:

About UNOPS:


The United Nations Office for Project Services (UNOPS) in Afghanistan is responsible for implementing a number of projects on behalf of the Government of Afghanistan and the aid donor community. The Afghanistan Operations Centre (AGOC) has been set up as an organizational mechanism to deliver a range of projects for which UNOPS has been designated as the Implementing Agency. The functional objective of UNOPS AGOC is to deliver its projects in an efficient and effective manner, so as to achieve the outcomes sought by the project and to assist in the development goals of the Government of Afghanistan. The stated goal is to provide implementation services to the Government of Afghanistan, the donor community and partner agencies in the reconstruction and development of Afghanistan. The adopted mission of UNOPS is to exceed the expectations of our stakeholders.

Job Summary:

Under the supervision of the Team Leader, and in coordination with the Procurement Specialist, the National Procurement Officer shall perform the following duties and responsibilities, but not limited to:

Duties & Responsibilities:

• In coordination with the Procurement Specialist, manage, direct and provide oversight on all procurement processes for the SCRTFP
• Timely accomplishment and submission of procurement plans and amendments and close monitoring of implementation
• Process, control, facilitate and monitor relevant procedures including draft and issuance of RFP, RFQ, ITB, receiving of quotations and proposals, bids and tender evaluation, and negotiation of terms and conditions in compliance with UNOPS Procurement and World Bank rules and regulations
• In close coordination with the Procurement Specialist, review, process and accomplish relevant submissions to LCPC/HQCPC on procurement contracts
• Manage and monitor procurement contracts, LTAs and other relevant agreements and documentations
• Liaise with contractors/suppliers to ensure timely delivery;
• Liaise with end-users, contractors and suppliers on quality deficiencies and on appropriateness of goods;
• Evaluate contractor and supplier claims pertaining to outstanding contracts/procurement actions; subsequent endorsement of invoices in accordance with UNOPS and UN Financial Rules and Regulations;
• Implement internal control systems to ensure Purchase Orders are duly prepared and dispatched, and provide timely corrective actions on POs with budget check errors and other issues with Finance Section
• Ensure harmonized procurement services, analysis of requirements and elaboration of proposals in the project in accordance to SOPs
• Introduction and implement sourcing strategy and e-procurement tools
• Manage rosters of suppliers, elaboration of supplier selection and evaluation, and quality and performance measurement mechanisms
• Organize and conduct trainings as and when required by the TL/CTA or the Procurement Specialist
• Compile and analyze problems as part of knowledge management and Procurement Best Practices
• Work on procurement matters in specific sectors with program and ministry personnel in the performance of UNOPS and World Bank procurement policies and regulations, seeking guidance on complex issues from the Procurement Specialist
• Work across project in reviewing and handling the technical commercial and legal aspects of procurement (with necessary consultations) at all stages of the project cycle
• Perform other duties as may be assigned

3. Monitoring and Progress Controls
• Quarterly report on procurement activities and the over all impact on the project objectives
• Observations made by donor and client auditors on project procurement activities in compliance with procurements rules and regulations
• Timeliness of achievement of procurement plan activities
• Timeliness of preparing and updating the procurement plan
• Timeliness of preparing and communicating quarterly procurement report

4. Final Product
• Procurement plan and achievement of agreed outputs as covered in the plan
• Implementation of recommendations made during the procurement audit
• Complete and accurate procurement filing system to include but not limited to the following documents: Procurement Plan, Requisitions, Invitation to Bid (ITB), Request for Proposal (RFP), Response to ITB and RFP, Procurement Evaluation Report, etc.
• Procurement standard operating procedure and Project Procurement Manual

Job Requirement:

a. Education
• Masters Degree in Procurement, Business Administration, Management, Finance, Accounting, Budget Management, Economics, Contracts Management or relevant field required. A Bachelors Degree in a related filed with additional years of relevant experience may be considered in lieu of the Masters Degree
• Professional certification in Procurement, Finance or Accounting a distinct advantage

b. Work Experience
• Minimum 2 years experience in administering and managing procurement processes and procedures particularly at the supervisory level.
• At least 1 year experience with the World Bank or WB-funded projects related to civil works implementation.
• Proven capacity-building skills; training and mentoring national counterparts
• Financial management experience with World Bank funded projects
• Knowledge of UNOPS project implementation procedures and Financial Rules and Regulations an advantage
• Knowledge ERP Systems particularly on Atlas Procurement and Finance Modules considered an asset
• Ability to lead and train personnel in procurement and contract management activities.

c. Language
• Excellent command of the English language, both oral and written
• Proficiency in spoken and written Dari or Pashto

d. Key Competencies

• Integrity and professionalism in performing routine and core functions
• Judgment and tact in handling the most sensitive, diverse and confidential material.
• Ability to deal sensitively in a multi-cultural environment and build effective business relationships with clients and colleagues.
• Excellent interpersonal and organizational skills.
• Demonstrated analytical clarity, problem-solving skills and negotiation skills with ability to balance project objectives and procurement requirement with client needs in discussing and resolving sensitive and difficult issues.
• Knowledge of UNOPS/UN procurement and financial rules, regulations, policies, procedures and practices.
• Excellent computer skills. Knowledge of ATLAS will be an advantage
• Ability to work long hours and under pressure in a stressful and multi-cultural environment
• Ability to establish priorities and to plan, coordinate and monitor own work plan.

Job Location:

This job is expired