|Date Posted:||Sep 2, 2010|
|Closing Date:||Sep 14, 2010|
|Number of Vacancies:||1|
|Salary Range:||As per NTA salary scale policyUSD|
|Years of Experience:||2 Years|
|Contract Duration:||Not specified|
|Possibility of Contract Extension:||Yes|
|Contract Type:||Short Term|
Afghanistan Investment Support Agency (AISA) began as an agency that provided licenses to companies wishing to invest in Afghanistan. AISA has now evolved into a pro-active institution on promoting and attracting investment to Afghanistan. AISA, having its main office in Kabul and regional offices in Herat, Kandahar, Mazar-i-sharif, Nangharhar, Khost, Kunduz, Paktia, Faryab and Helmand province, delivers a wide range of services to investors all over the country.
The purpose of the position is to ensure that PSCSEC functions effectively, including, administration, reception, travel, office and facilities management, HR and OHS administration and quality coordination.
Duties & Responsibilities:
Reporting to the Executive Director of the PSCSEC, the key responsibilities and accountabilities of the Office Manager are outlined as follows:
â€¢ Leads and manages the Administration function, including the following.
- Mail, faxes, filing, procurement of office supplies, office cleanliness, meeting room preparation and general systems maintenance.
- Phones, mail and couriers and attendance register.
- Travel coordination.
- Driver/ transport function.
- Formatting, document control, templates, binding/ copying, web sites and corporate stationery in conjunction with Group directives
â€¢ Management of all aspects of office accommodation and facilities, including:
- liaising with senior management in allocating office space for new appointments;
- arranging for new or changing office fixtures and fit out;
- after hours access procedures; and
- general office maintenance.
â€¢ Drafting of relevant correspondence and documentation (eg letters of appointment, promotion, demotion, termination letters etc).
â€¢ Maintaining employee files (including filing).
â€¢ Relaying HR policy and procedure to staff as required.
â€¢ Update training records.
â€¢ Tracking of completed appraisals.
â€¢ Co-ordinate inductions / follow up.
IT Coordination and Support
â€¢ Ensure provision of IT hard and software for all new starters.
â€¢ Provide first level IT supports for office staff.
Quality System Coordination
â€¢ Inform staff of any major changes to policies and procedures.
â€¢ Undertake additional duties as may be reasonably required.
â€¢ Comply with personal legal liabilities and fiduciary requirements of diligence and care in carrying out the duties of the PSCSEC.
â€¢ Act honestly in all the affairs of the PSCSEC.
â€¢ KEY RESULT AREAS
â€¢ Quality, professional and timely administration and reception service.
â€¢ Efficient office and facilities management.
â€¢ Effective coordination of HR and OHS administrative functions.
â€¢ Effective Quality System coordination.
Qualifications in Administrative Management or Human Resource Management.
â€¢ Extensive and progressively responsible administrative and office management experience.
â€¢ Demonstrated experience in human resources administration.
â€¢ Proven experience in the use of word processing, spreadsheet, database and electronic scheduling software.
â€¢ Sound knowledge of human resource principles.
â€¢ Familiar with general office procedures and equipment.
â€¢ Knowledge of Microsoft Word, Excel, Access, PowerPoint and Outlook software.
â€¢ An understanding of performance standards and cultural issues appropriate to developing countries is desirable.
Personal Skills and Abilities:
â€¢ Exceptional interpersonal communication, relationship building and networking skills.
â€¢ Ability to communicate with persons of various cultures and disciplines.
â€¢ Excellent written communication skills.
â€¢ Ability to work in a dynamic and responsive environment.
â€¢ Ability to work under pressure and respond to multiple tasks.
â€¢ Ability to give solution oriented advice and assistance to staff, clients and stakeholders.
â€¢ Ability to allocate and review priorities and meet deadlines.
â€¢ Ability to work in a team environment.
â€¢ Ability to communicate in English, Dari and Pashto preferred.
â€¢ Professional presentation and approach.