Operation Officer

  Afghanistan Unspecified 438
Date Posted:Aug 10, 2010
Closing Date:Aug 25, 2010
Work Type:Unspecified
Number of Vacancies:3
Functional Area:Administrative
Salary Range:As per NTA salary scale policy
Years of Experience:5 Years
Contract Duration:Not specified
Possibility of Contract Extension: false
Contract Type:Short Term
Probation Period:1 month
Required Languages:



Creative Associates International Inc. is a dynamic and fast-growing professional services firm that specializes in international development in the areas of education, democratic transitions and stabilization in post-conflict environments. Based in Washington, DC, the firm has a field presence in 20 countries worldwide. PROGRAM DESCRIPTION The USAID Office of Transition Initiative (OTI) funded Community Cohesion Initiative (CCI) is one of three principal stabilization programs in the USAID/Afghanistan Stabilization Unit. Through CCI, USAID OTI seeks to improve stability in areas vulnerable to insurgent exploitation in order to create an enabling environment for sustainable peace and traditional development programs by (1) strengthening ties between and among local actors, customary governance structures, and the Government of the Islamic Republic of Afghanistan (GIRoA) and (2) empowering community-based resiliencies to mitigate sources of instability.

Job Summary:

The Operations Officer is responsible for all aspects of operational support for the smooth and efficient running of the Regional (Program) Office (RO). Her/his duties relate to a number of areas; Finance, HR, Office Management, CIT, Security, and Procurement procedures. Procurement work will be conducted by the Procurement Assistant (PA) at the direction of the Regional Program Manager (RPM). These duties will be performed in accordance with the direction provided by the Regional Program Manager and under technical advice from the D-CoP for Operations.

Duties & Responsibilities:

• The Operations Officer will receive, disburse and account for all funds in accordance with Creative regulations.
• Maintain accurate records of all cash and cheques disbursed and received with supporting documentation.
• Balance accounts daily
• Make monthly cash requests to Kabul by the 15th of each month
• Collect funds from the bank, as required
• Reconcile vouchers with bank balance and cash books
• Complete the monthly payroll for all staff in the RO
• Turn in cash books at month’s end to the Finance Manger in Kabul, according to Creative Regulations
• Complete a monthly financial report by NLT the 7th of each month, and forward to Kabul for review.

• Maintain detailed and accurate records of all staff, their contracts, leave, time sheets etc
• Confirm attendance records on behalf of the RPM
• Maintain leave performance management and benefit records for all staff
• Process all claims for medical expense reimbursement on behalf of the RPM

Office Management
• Maintain an open and working relationship with the main tenants of the property.
• Ensure that the office car and driver are available as required and prioritize vehicle allocations.
• Support RO staff and Kabul staff in travel arrangements and hotel bookings
• Collate and forward Monitoring and Evaluation system data to Monitoring and Evaluations Specialist (M and ES) in Kabul office
• Collate and forward grants administration information to Database Administration (DA) in Kabul office

• Ensure collation and entry of PMIS database information as required
• Maintain the Regional office CIT systems operating at the most efficient level.
• Liaise with the CIT Manager in Kabul to resolve any issues and if appropriate make minor repairs to the CIT systems
• Maintain the CIT Inventory
• Oversee use of mobile phone expenses on behalf of the RPM.

• Ensure that the Regional office is maintained in a safe and secure manner
• Perform routine check on fire safety equipment
• Communicate security information to other staff in the Regional Offices
• Liaise with the security manager in Kabul on a daily basis to discuss any security issues in the regional program area.

• Ensure Federal Acquisition Rules (FAR) are made available to Procurement Assistant (PA)
• Conduct periodic checks of the procurement assistant’s (PA) application of FAR.

Job Requirement:

• Five years finance, IT, logistics, procurement or related experience in a general donor or international NGO environment.
• Use of electronic terminals and standard office equipment and performs data entry.
• Knowledge and experience of USAID FAR regulations preferred
• English fluency, both written and spoken. Dari and Pashto preferred.
• Must be an Afghan national.

Job Location:

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