Operations Assistant (Economi and Prog)

About Sarey

Job Summary

To perform full range of secretarial duties for the assigned supervisors, including organizing and maintaining records, contact with the government ministries/agencies, preparing correspondence and reports, assistance to visiting ADB missions and other appropriate functions as required; thereby coordinates administrative activities for the Resident Mission (RM).

Duties & Responsibilities

Mail/Written Communication/Follow-up
Ensures that all correspondence and documents for supervisors are properly typed, prepared, submitted on time and in compliance with ADB’s standards.

Ensures all the incoming mails are logged, properly distributed and brought to the attention of concerned staff, and that outgoing mails/faxes are delivered on time.

Oral Communications/Internal and External Contacts
Provides efficient reception services by screening incoming telephone calls, taking accurate messages, dealing with queries from internal/external calls to ensure they are referred in a timely manner to the concerned staff, and assists visitors at AFRM office.

Assist the external relations focal point in preparation and dissemination of relevant material and publications to the external stakeholders, arranging relevant events and meetings, and coordinating with the Department of External Relations,

Calendar/Travel
Ensures the effective coordination of supervisors’ schedules by maintaining their diaries and arranging appointments, meetings, travel and accommodation as specified by supervisors in accordance with ADB procedures.

Office Administration
Arranges meetings/appointments for Country Programming Mission (CPM) and other relevant missions with Government of Afghanistan, executing agencies, donors and other stakeholders. Prepares CPM and other relevant schedules.

Assists in the preparation of meeting schedules, Aide Memoirs, background papers, back-to-office reports (BTORs), draft Country Strategy Program Updates and other reports pertaining to sector group.

Assists in the collection of data and preparation of tables and charts for reports, including on economic, political and social issues.

Preparation of Mission Authorization Requests (MARs) and Mission Authorization Business Travel Requests (MA-BTRs), and Request for Reimbursement of Business Travel (RRBT) for Afghanistan Resident Mission (AFRM) staff.

Arranges required logistic facilities, including for relevant Government officials, such as transportation, accommodation, workshops, seminars, visas, shipments, custom clearances, etc and follows up on their accurate reporting and liquidation

Properly maintain project/sector related documents as per the office filing systems and records for easy retrieval.

Relieves other Administrative Assistants when they are absent, as required.

Others
Performs any other duties as may be required, such as retrieving files/documents for preparation of reports, assisting ADB visiting missions, and other routine office administrative functions.

Job Requirements

Bachelor's degree or equivalent.

Submission Guideline

The Asian Development Bank’s vision is a region free of poverty. Established in 1966 and headquartered in Manila, Philippines, ADB’s multicultural staff come from over 50 member countries. The advertised position is a local staff position with a local remuneration package. It is open only to persons who are nationals and residents of Afghanistan. The position is for a 1-year contractual assignment. ADB offers a competitive salary and benefits package applicable to local staff. While the position advertised is for the Afghanistan Resident Mission, ADB staff may be required to serve in any location outside the Resident Mission at the discretion of Management.

Send application quoting Ref. No. AFRM-CS-006-11 by 11 March 2011 to:

Country Director
Afghanistan Resident Mission
Asian Development Bank
House 126, Haji Yaquob Square
Street 2, Share-e-Now
Kabul, Afghanistan
Tel 0093 (0) 0797 519 160

or to:

Sayed Amin
Finance and Administration Coordinator at

samin@adb.org with a copy to hramaki@adb.org

Gender and cultural diversity is a core recruitment value and women are actively encouraged to apply.

Due to the volume of applications, ADB will not be able to respond to inquiries about application status and will only contact short listed candidates. Applications lacking the job reference number and job title or using the wrong e-mail address will not be considered

Functional Area

Administrative

Countries

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