Sarey, Multi Location
To perform full range of secretarial duties for the assigned supervisors, including organizing and maintaining records, contact with the government ministries / agencies , preparing correspondence and reports, assistance to visiting ADB missions and other appropriate functions as required; thereby coordinates administrative activities for the Resident Mission (RM).
Mail/Written Communication/Follow-up
Ensures that all correspondence and documents for supervisors are properly typed, prepared, submitted on time and in compliance with ADB’s standards.
Ensures all the incoming mails are logged, properly distributed and brought to the attention of concerned staff, and that outgoing mails/faxes are delivered on time.
Oral Communications/Internal and External Contacts
Provides efficient reception services by screening incoming telephone calls, taking accurate messages, dealing with queries from internal/external calls to ensure they are referred in a timely manner to the concerned staff.
Calendar/Travel
Ensures the effective coordination of supervisors’ schedules by maintaining their diaries and arranging appointments, meetings, travel and accommodation as specified by supervisors in accordance with ADB procedures.
Office Administration
Arranges meetings/appointments for Mission (HQ and AFRM) with Government of Afghanistan, executing agencies, donors and other stakeholders. Preparation of CPM schedule.
Assists in the preparation of meeting schedules, Aide Memoirs, background papers, back-to-office reports (BTORs), draft country programming and portfolio and other reports pertaining to sector group.
Preparation of Mission Authorization Requests (MARs) and Mission Authorization Business Travel Requests (MA-BTRs), and Request for Reimbursement of Business Travel (RRBT) for Afghanistan Resident Mission (AFRM) staff.
Assists in arranging required logistic facilities such as transportation, accommodation, workshops, seminars, visas, shipments, custom clearances, etc.
Properly maintain project/sector related documents as per the office filing systems and records for easy retrieval.
Relieves other Administrative Assistants when they are absent, as required.
Others
Performs any other duties as may be required, such as retrieving files/documents for preparation of reports, preparing tables and charts for reports, assisting ADB visiting missions, and other routine office administrative functions.
Bachelor's degree or equivalent.
The Asian Development Bank’s vision is a region free of poverty. Established in 1966 and headquartered in Manila, Philippines, ADB’s multicultural staff come from over 50 member countries. The advertised position is a local staff position with a local remuneration package. It is open only to persons who are nationals and residents of Afghanistan. The position is for a 1-year contractual assignment. ADB offers a competitive salary and benefits package applicable to local staff. While the position advertised is for the Afghanistan Resident Mission, ADB staff may be required to serve in any location outside the Resident Mission at the discretion of Management.
Send application quoting Ref. No. AFRM-CS-007-11 by 11 March 2011 to:
Country Director
Afghanistan Resident Mission
Asian Development Bank
House 126, Haji Yaquob Square
Street 2, Share-e-Now
Kabul, Afghanistan
Tel 0093 (0) 0797 519 160
Or to:
Sayed Amin
Finance and Administration Coordinator
at:
samin@adb.org with a cc to hramaki@adb.org
Gender and cultural diversity is a core recruitment value and women are actively encouraged to apply.
Due to the volume of applications, ADB will not be able to respond to inquiries about application status and will only contact short listed candidates. Applications lacking the job reference number and job title or using the wrong e-mail address will not be considered
Post Date
Mar 02, 2011
Closing Date
Mar 10, 2011
Reference
AFRM - CS - 007 - 11
Number of Vacancies
1
Salary Range
As per NTA salary scale
Years of Experience
5 years
Probation Period
Not Specified
Contract Type
Permanent
Contract Duration
Not Specified
Contract Extensible
false
Gender
Male
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