Operations Assistant (Energy)

  Afghanistan Unspecified 413
Date Posted:Mar 3, 2011
Reference:AFRM - CS - 007 - 11
Closing Date:Mar 10, 2011
Work Type:Unspecified
Number of Vacancies:1
Functional Area:Administrative
Salary Range:As per NTA salary scale policy
Years of Experience:5 Years
Contract Duration:Not specified
Possibility of Contract Extension:No
Contract Type:Permanent
Probation Period:Unspecified
Required Languages:

About Sarey:


Job Summary:

To perform full range of secretarial duties for the assigned supervisors, including organizing and maintaining records, contact with the government ministries / agencies , preparing correspondence and reports, assistance to visiting ADB missions and other appropriate functions as required; thereby coordinates administrative activities for the Resident Mission (RM).

Duties & Responsibilities:

Mail/Written Communication/Follow-up
Ensures that all correspondence and documents for supervisors are properly typed, prepared, submitted on time and in compliance with ADB’s standards.

Ensures all the incoming mails are logged, properly distributed and brought to the attention of concerned staff, and that outgoing mails/faxes are delivered on time.

Oral Communications/Internal and External Contacts
Provides efficient reception services by screening incoming telephone calls, taking accurate messages, dealing with queries from internal/external calls to ensure they are referred in a timely manner to the concerned staff.

Ensures the effective coordination of supervisors’ schedules by maintaining their diaries and arranging appointments, meetings, travel and accommodation as specified by supervisors in accordance with ADB procedures.

Office Administration
Arranges meetings/appointments for Mission (HQ and AFRM) with Government of Afghanistan, executing agencies, donors and other stakeholders. Preparation of CPM schedule.

Assists in the preparation of meeting schedules, Aide Memoirs, background papers, back-to-office reports (BTORs), draft country programming and portfolio and other reports pertaining to sector group.

Preparation of Mission Authorization Requests (MARs) and Mission Authorization Business Travel Requests (MA-BTRs), and Request for Reimbursement of Business Travel (RRBT) for Afghanistan Resident Mission (AFRM) staff.

Assists in arranging required logistic facilities such as transportation, accommodation, workshops, seminars, visas, shipments, custom clearances, etc.

Properly maintain project/sector related documents as per the office filing systems and records for easy retrieval.

Relieves other Administrative Assistants when they are absent, as required.

Performs any other duties as may be required, such as retrieving files/documents for preparation of reports, preparing tables and charts for reports, assisting ADB visiting missions, and other routine office administrative functions.

Job Requirement:

Bachelor's degree or equivalent.

Job Location:

This job is expired