OPERATIONS SPECIALIST

About DAI

BACKGROUND:

DAI is implementing the USAID funded Afghanistan Competitiveness of Export-Oriented Businesses Activity (ACEBA) Program. The objective of this program is to enhance capacities of Afghan exporters and micro, small, and medium-sized enterprises (MSMEs) associated with export-oriented value chains, such as carpets, marble and granite, precious stones and jewelry, textiles, and cashmere as a means of promoting sustainable economic growth and increasing employment. 

Job Summary

PURPOSE

The Operations Specialist will be responsible for efficient running and maintenance of the fleet. He/she will be responsible of day-to-day operations of the fleet including vehicle and generator maintenance, vehicle and generator fuel and logs etc. 

Duties & Responsibilities

OBJECTIVE AND DUTIES: 

The Operations Specialist will perform the following functions:

• Provide all staff with office work tools

• Assist the Operations Manager in preparation of delivery plan for distribution of items to different offices or other recipients.

• Track supplies consumption 

• Keep stock up to date and neat

• Keep track of non-official movement, vehicles’ log books, generators’ log books and fuel consumption status of HQ and regional offices, tracking STTA visit and there stay in Guest House.

• Request/procure supplies when needed.

• Participate and contribute to procurement committee, assist Ops procurement team when needed

• Supervise Cleaners and maintenance staff in Guest house and in office, make sure Guest house is ready for stay all the time. TV, Power, water and supplies are always ready and functional.

• Review phone carrier invoices against purchase order, process the invoice for payment

• Assist Inventory Specialist with physical audit of stock and assets in office/guest house.

• Assist the team in event management, travel bookings and reconcile the expenses with finance.  

• Maintain and update Generators’ and cars’ log books on daily basis.

• Perform other tasks assigned by supervisor

Job Requirements

QUALIFICATIONS

Education: 

• Bachelor’s degree with 4 years’ work experience in a related field or overall 7 years’ experience 

Work Experience: 

• Minimum 4 years of experience in relevant positions. Experience working in a similar position for an NGO or an international organization is preferred. USAID-funded project experience is a plus. Must have willingness to travel to provincial field offices if needed.

• Ability to work effectively in a fast-paced, stressful environment is a must. In addition, must be flexible, willing to perform other duties as assigned by supervisor and work irregular hours. 

Other Skills:

• Excellent communication skills (verbal and written) 

• Excellent computer skills 

• Ability to work both independently and as part of a team 

• Ability to create a supportive working relationship with all project teams 

• Ability to work under pressure 

Languages:

• Excellent language proficiency in spoken and written Dari, English and Pashto.

REPORTING: 

• The position reports to the Operations Manager

• Excellent communication skills (verbal and written) 

• Excellent computer skills 

• Ability to work both independently and as part of a team 

• Ability to create a supportive working relationship with all project teams 

• Ability to work under pressure 

Submission Guideline

To apply: Please send your CV & Covering letter to below email address and include Operations Specialist in the subject line of the application

Note: Applications without specific subject line will not be considered

Functional Area

Management

Countries

Submission Email

ACEBARecruitment@dai.com

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