Organizational Advisor (Short Term Consultant)

  Harakat- Afghanistan Investment Climate Facility (H-AICF)
  Afghanistan Unspecified 217
Date Posted:Jan 30, 2010
Reference:2010 - 007
Closing Date:Feb 12, 2010
Work Type:Unspecified
Number of Vacancies:1
Gender:Male
Functional Area:Consulting
Nationality:International
Salary Range:As per NTA salary scale policy
Years of Experience:Fresh
Contract Duration:Not specified
Extension Possibility:Yes
Contract Type:Short Term
Probation Period:Unspecified
Required Languages:

About Harakat- Afghanistan Investment Climate Facility (H-AICF):

Founded:  

Job Summary:

1.Background

The Land Lease and Management One Stop Window is a project to be implemented by the Ministry of Agriculture, Irrigation, and livestock of Afghanistan with the financial support of Harakat. The goal of the project is to create a mechanism that will significantly increase the amount of public land that would be made available to the business community for productive investment. Obtaining land to use for commercial purposes remains one of the most significant constraints to economic growth. Potential investors face considerable uncertainty concerning the availability of suitable land, its cost and the time required to secure the land after it is identified. Survey in recent years has consistently shown that access to land and electricity are the two most frequently cited obstacles for investors. The lack of workable mechanisms for making land readily available at market cost significantly discourages existing businesses from undertaking new investment and effectively prohibits new investors from entering the market.

2.Project Objectives

The objective of this project is to establish the Afghanistan Land Authority (ALA), as an autonomous public entity subjected to Government policies. As a statutory body responsible for leasing public land, the ALA will operate as a single reference point or one-stop window for investors seeking to obtain access to land for commercial activities. It will have a mandate to consult closely with the president, the Afghanistan Investment Support Agency (AISA), line ministries and the National Assemble as well as private sector organizations to ensure that land needed for productive investment is made readily available throughout the country. It will coordinate its activities with ministries and donors to ensure that investment in infrastructure, including irrigation facilities, water and power supplies, and roads, contribute to attracting productive investment.

The ALA will have responsibilities to i) Maintain a public land inventory database with detailed information about mapping locations, size, land categories and descriptions, prices and availability of services, ii) Offer a comprehensive land-lease solutions, by delivering a public service in a cost-effective, timely manner that promotes transparency, competition and accountability, iii) Assume management responsibility for making state-owned land available for commercial purposes (including agriculture, industry and services investments). It will supervise the compliance of the lease contracts and will collect the lease revenues and iv) Promote land improvement investments, directly or indirectly.

Phase 1 of the project will take 04 months (mid-Feb – mid-June, 2010) to design the key aspects required for project implementation, including legal aspects, organizational policies and procedures, land inventory standards, land lease procedures, IT protocols etc. At the end of the design, it will be possible for MAIL to start the project implementation, legally establishing the ALA, staff it and start the preparation of its public services.

Duties & Responsibilities:

3.Consultancy Objectives

The Organizational Advisor will be in charge of the design of the organizational structure of the new independent authority. He/Her will be involved in defining the organizational chart, the organizational strategic planning and the monitoring and evaluation plan of the organization.

4.Supporting National Team

A team of 14 permanent national staff from the Ministry of Agriculture will be in place to collaborate with the consultant on a full time basis. The team will integrate the future management staff of the entity to be created (1 CEO, 6 Directors, 6 Deputy Directors, 1 Executive Assistant). Each one of the national MAIL staff will be instructed to interface on a daily basis with the consultant’s personnel, supporting in the organization of key meetings with public officers, collection of national documents, participating in brainstorming sessions, reviewing draft documents produced by the consultants, etc. as a result of the daily interaction with the consultant’s experts, it is expected that enough capacity will be built in the national tam to guarantee smooth implementation of the project after the conclusion of phase 1.

5.Deliverables

The Organizational Advisor will be fully responsible for the development of the project deliverables number 7, 8 and 17 (#7: Strategic Plan 2010-2014, #8: Organizational Structure, #17: M and E Plan). Additionally, he will give support to the Legal Advisor in charge of creating the organization bylaws when defining the operations mechanism of the maximum governance authority (Board of Directors)

To conclude, he/her will be responsible for at least 20 hours of technical training to the national staff participating in the project, in order to ensure the fully understanding of the deliverables by the future users.

6.Location

The Organizational Advisor should be interacting on a daily basis with the national team, sharing office space inside the Ministry of Agriculture (MAIL) compound.

7.Contract Duration

The Legal expert will have 03 months (12 weeks) to present the mentioned deliverables, detailed also in Annex 1. Contract start date will be March 1st , 2010 tentatively.

8.Report and Supervision

The consultant should report and will be supervised by the Team Leader assigned by MAIL. He will receive the deliverables the consultant will produce and approve them after complete satisfaction.

Job Requirement:

9. Qualifications and Experience

The ideal candidate has a master degree in Business Administration and at least 10 years of working experience in establishment, development and/or re-engineering organizations. He/her should have proven experience with different kind of organizations (public, private, public-private, profit/non profit). Additionally, it is expected to have Knowledge in the areas of good corporate governance, culture of service, impact and perform evaluation and result oriented management. Personal Skills and Abilities of the candidate should include:

• Demonstrated experience in developing and maintaining effective work relationships
• “Self-starter” mentality with strong personal motivation, enthusiasm, perseverance and entrepreneurial spirit.
• Exceptional interpersonal communication, relationship building and networking skills.
• Demonstrated leadership skills and a supportive management style.
• Ability to communicate with persons of various cultures and disciplines.
• Excellent written communication skills.
• Ability to work in a dynamic and responsive environment.
• Ability to work under pressure and respond to multiple tasks.


10. Nationality
The position is opened for all afghan and foreign citizens.

11. Salary
Competitive salary will be offered based on experience and qualification

12. Facilities to be provided by the client
Accommodation and transportation will be provided

________________________________________
Annex 1 (Detail of Deliverables)

DELIVERABLE
Number 7 ALA Strategic Plan 2010-2014


OBJECTIVE
To facilitate and formalize a common understanding among the Board members, future ALA staff and general public regarding the role to be played by the ALA in the next 5 years.

DESCRIPTION
The deliverable will include 2 sections or parts:

1. Strategic Plan document of ALA for the next 5 years (period 2010 to 2014), including at least the following elements:
 Mission statement
 Vision statement
 Organizational values
 Situational analysis
 SWOT analysis
 Organization’s long term goals
 Strategic objectives (2010 – 2014)
 Organization’s strategic partners
 Kay organizational strategies (Marketing, Finance, Human Resources, Technology, Communications, etc.)
 Key M and E indicators (organizational, performance, impact)
 Target goals per year (2010 – 2014)

2. Power Point Presentation to be used during the orientation process of new Board and staff members, summarizing the key information of the Strategic Plan.


SUGGESTED METHODOLOGY
 Review of project documents and previous assessments
 Planning sessions with technical members in MAIL related to the project
 Planning sessions with Board members


DELIVERABLE
Number 8 ALA Organizational Structure


OBJECTIVE
To design an organizational structure able to implement the ALA’s strategic plan with minimum possible cost and maximum performance.

DESCRIPTION
The deliverable will include the following 4 sections or parts:

1. 1 Org chart presenting the different unit and positions of the ALA, as well as the supervisory relationships.
2. Power Point Presentation to be used during the orientation process of new Board and staff members, summarizing the key information of the Organizational Structure.

SUGGESTED METHODOLOGY
 Review of project documents and previous assessments
 Planning sessions with technical members in MAIL related to the project


DELIVERABLE
Number 17 Monitoring and Evaluation Strategy and Procedures


OBJECTIVE
To design the complete set of policies and tools that will monitor and evaluate the quality standards of the entity, in order to contribute to the achievement of the high quality levels expected from the ALA by providing punctual and accurate information to the decision-makers. Design must:
 Be coherent with key indicators included in the Strategic Plan;
 Be based on computerized registers;
 Include a scale of indicators suitable for each management level;
 Include indicators of the impact of the entity as well as performance indicators;
 Include the perspective/opinion/evaluation of the clients;
 Spread monitoring responsibilities along the organization as a part of regular daily registration duties, avoiding monitoring systems implemented by an isolated task force.
 Provide management levels with key information in support of their decision making process by designing an indicator system in cascade;
 Provide a protocol for the implementation of periodic internal audits in all the organizational areas in order to track real performance and deviations from policies, standards, rules and targets; including also protocols for the development of corrective measures and supervision of improvements. This will include regular financial audits, annual staff evaluation performances and clients’ quality surveys.

DESCRIPTION
The deliverable will include the following 6 sections or parts:
1. List of indicators by management levels, including performance and impact indicators. Each one of the indicators should be presented including the following information:
 Indicator code
 Indicator name
 Indicator definition
 Technical procedure for data collection
 Staff responsible for collecting the information
 Staff accountable for the indicator
 Baseline (2009)
 Annual goal (for the next 5 years at least of the strategic plan)
2. Protocol for the elaboration of performance and impact reports by unit, defining kind of reports, content and frequency.
3. Discussion of software needs and software options to track, process and present monitoring data based on predefined protocols, presenting advantages and disadvantages of each option and offering recommendations based on the ALA’s needs.
4. Protocol for quality control audits per area, defining scope of work of the audits, procedures for collecting and reviewing information, duration, periodicity, identifying deviations, discussion with actors, proposal of corrective measures and monitoring of its implementation.
5. Investment budget required in order to implement the M and E strategy (balance score card software, complaint box for clients, etc.)
6. Power Point Presentation to be used during the orientation process of new staff members, summarizing the key information of the M and E policies and standards.

SUGGESTED METHODOLOGY
 Review of project documents
 Interviews with managers and Board members
 Coordination with IT team for the evaluation of the software alternatives

Job Location:

Afghanistan
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