Principal Finance and Project Support Specialist

  Afghanistan Unspecified 243
Date Posted:May 2, 2011
Reference:2011/UNOPS/AGOC/EDMP/054 (Extension of d
Closing Date:May 6, 2011
Work Type:Unspecified
Number of Vacancies:1
Functional Area:Account/Finance
Salary Range:Salary is negotiable
Years of Experience:10 Years
Contract Duration:Open Ended
Extension Possibility:Yes
Contract Type:Short Term
Probation Period:Unspecified
Required Languages:

About UNOPS:

The United Nations Office for Project Services (UNOPS) in Afghanistan is responsible for implementing a number of projects on behalf of the Government of Afghanistan and the aid donor community. The Afghanistan Operations Centre (AGOC) has been set up as an organizational mechanism to deliver a range of projects for which UNOPS has been designated as the Implementing Agency. The functional objective of UNOPS AGOC is to deliver its projects in an efficient and effective manner, so as to achieve the outcomes sought by the project and to assist in the development goals of the Government of Afghanistan. The stated goal is to provide implementation services to the Government of Afghanistan, the donor community and partner agencies in the reconstruction and development of Afghanistan. The adopted mission of UNOPS is to exceed the expectations of our stakeholders.

Job Summary:


Skills Required:

Not available

Provinces to travel:

Skills Description:

Duties & Responsibilities:

Purpose and Scope of Assignment

The Principal Finance Specialist will be responsible for administering project financial transactions, preparing and updating financial reports, and resolving financial operations issues. Specific responsibilities and duties include, but are not limited to:

a) Project Formulation and Approval

 Negotiate the most cost-effective and mutually beneficial terms for UNOPS services with prospective clients and partners;
 Assist the PC in the operational management of project implementation, ensuring proper application of UNOPS rules and regulations, and management of ATLAS ERP System.
 Actively participate in preparation of project documents, project budget, work and financial plans, signed agreements, TORs, Implementation Analysis Note (IAN), and other critical documentation. Review accuracy and comprehensiveness of information and compile required documentation for management approval;
 In consultation with the Project Coordinator provide suggestions on all project related aspects of project formulation phase and analyze implementation approaches for soundness, feasibility and cost implications.

b) Project Implementation Support

 Prepare operational budget according to UNOPS Financial Management system and ensure accuracy of support documents for approval by HQ;
 Prepare payment requests and necessary supporting documents to be submitted to the respective Line Ministries, UN Agency Partners, and Donors in accordance with the MSAs.
 Liaise with UNOPS supporting units and regional offices for project-related administrative and operational matters such as payments, contract management, recruitment of staff, procurement of goods and services, and assets management.
 Ensure that all business processes are backed up by required supporting documents;
 Ensure conformity of project disbursement requests with UNOPS financial rules and regulations, work plans, and availability of resources for disbursement;
 Raise vendors and requisitions for procurement, and facilitate requests for issuance of contracts and/or amendments;
 Prepare contract documents and letters of agreement with institutions and UN agencies;
 Committing funds through purchase orders (PO) in the financial system in accordance with Standard Operating Procedures (SOP);
 Ensure conformity of project disbursement requests with procedures, work plans and availability of budget;
 Prepare updated financial reports in compliance with reporting requirements to donors; or as specified in the agreement (i.e. Project Delivery Reports; Financial Monitoring Reports, Progress Reports, etc.);
 Analyze outstanding obligations, and prepare budget revisions in ATLAS and provide all necessary documents to the PC;
 Correlate financial report with the narrative report, agreed works, and financial plan;
 Bring any issues or concerns, specifically on budget shortfalls or over-expenditures or non-compliance to the attention of the PC immediately as they arise;
 Perform quality control function of the project’s accounts by performing ongoing review, analysis and reconciliation of project’s financial transactions in accordance with the signed agreement or project document. Investigate discrepancies and propose corrective action on a timely basis;
 Support the implementation of internal audits as required;
 Maintain records of project files and other support documents efficiently using modern information management tools;
 Advice PC on best practices and innovative approaches, identify and show alternative options according to project needs, explain budgetary implications and provide feasible solutions;
 In close collaboration with the PC, initiate and obtain approval for changes in project components to attain project objectives more effectively;
 Prepare project and budget revisions in consultation with UNOPS clients under the supervision of PC;
 Prepare draft financial reports and schedules on the UNOPS accounts and provide periodical and/or ad hoc financial reports to donors and UNOPS clients (i.e. project delivery reports, financial monitoring reports, and progress reports, etc.);
 Ensure the hiring of project personnel, procurement of goods and services and disbursement of funds are undertaken according to UNOPS project policies and procedures;
 Assist PC in collaboration with clients;
 Perform other duties whenever necessary.

c) Project Completion

 In consultation with the PC, ensure the preparation of projects’ operational and financial completion requirements – e.g. financial and narrative completion reports, settlement of any pending contractual and financial obligations/commitments, full receipt of donor/client contributions, assets disposition, etc.

Job Location:



5. Qualifications and Experience

a) Education

Master`s Degree in Business or Public Administration, Finance, Economics; or a Bachelor`s Degree plus 2 years additional relevant experience may be considered.

b) Work Experience

 At least 7 years of experience in budgeting, contracting, and financial management with UN, NGOs, or international organizations is required;
 Demonstrated experience using ERP is required; Knowledge of ATLAS/PeopleSoft highly desirable
 Demonstrated experience in application of UNOPS financial rules and regulations is required.

c) Key Competencies

 Must have good knowledge of UN, UNOPS experience highly desirable;
 Fully proficient in computer software, particularly in spreadsheet, database and Internet applications;
 Extensive experience and knowledge of financial/budget accounting and monitoring;
 Strong attention to detail;
 Capacity for problem solving and identifying acceptable/applicable solution;
 Resourcefulness, cooperation, maturity of judgment and behavior, and self-motivation.
 Strong business acumen with ability to apply and transfer knowledge.
 Knowledge of project monitoring and management would be an asset;
 Initiative and sound judgment;
 Good negotiation skills;
 Ability to work under difficult conditions and pressing deadlines;
 Dedication to the United Nations principles;
 Good communication (verbal and written), strong interpersonal skills and ability to work in a team;
 Working experience in provinces of Afghanistan is an asset;
 Fluency in oral and written Dari, Pashto, and English is required.

The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

Job Keywords:

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