Procurement Assist(Goods)NERAP/MPW 72877

About NERAP/UNOPS

Job Summary

The Procurement Assistant (Goods) shall work under the supervision of the Procurement Associate (Goods) and will be responsible for providing effective and efficient support to the Procurement Associate (Goods) and facilitate the procurement processes ensuring adherence to UNOPS rules and regulations for the procurement of non-works and services for the portfolio of UNOPS/MPW programs.

Specific responsibilities and duties include but are not limited to;

- Assist the Procurement Associate (Goods) in the preparation of procurement documentations such as Request for Quotations (RFQ), Invitation to Bid (ITB), and Requests for Proposals (RFP).
- Conduct supplier and market research in local, regional and online markets under the guidance of the Procurement Associate.
- Responsible for obtaining quotations from local markets and certifying their authenticity.
- Participate in the Bid Evaluation Committee and as a member conduct activities as prescribed in UNOPS/WB rules and regulations.
- Assist the Procurement Associate (Goods) in the preparation of online submissions and awards to relevant committee’s for approvals, and in the preparation of Purchase Orders, Contracts, Long Term Agreements, amendments or any other relevant documentation in relation to procurement activities.
- Raise Purchase Orders in ATLAS and gain appropriate approvals from delegated authorities before dispatching.
- Responsible for updating and ensuring accuracy of supplier database.
- Draft correspondence related to procurement matters, including insurance claims under Procurement Associate (Goods).
- Coordinate with the Logistics Unit to ensure that procurement of non-expendable items are recorded in the programs asset management register.
- Respond to routine queries from UNOPS personnel, regional offices, vendors, government counterparts and other stakeholders regarding procurement matters.
- Prepare reports and monitor expenditures when appropriate.
- Actively work with clients to exchange information on a variety of procurement process and transaction issues to deliver correct and timely services.
- Maintain an accurate and complete filing system for all procurement activities to ensure transparency and accountability.
- Perform any other related duties as may be assigned.

Duties & Responsibilities

- Ensure all procurement activities are conducted according to UNOPS and/or WB rules and regulations and are completed in a timely manner through regular report submissions.
- Follow up to the point of completion all procurement activities and keep clients informed on progress.

- Effective support to the Procurement Unit allowing for quality and cost-effective procurement to be undertaken for the UNOPS/MPW programs

Job Requirements

Education (Level and area of required and/or preferred education)
- Secondary Diploma or Certificate in Business Administration, Management, Finance, Procurement, Logistics Management or another relevant field.
- Bachelor’s Degree an asset

- At least 3 years work experience in procurement, logistics, administration or operations, with minimum 2 years of specific procurement experience.
- At least 2 years experience with NGOs, UN Agencies or an international organization is essential.
- Knowledge of ATLAS is highly desirable.

Submission Guideline

• Qualified candidates may submit their application, including a letter of interest, an United Nations Personal History Form (P.11) English Version via email nerapvacancy@nrap.org. Kindly indicate the vacancy number (UNOPS/AFG/NERAP-005/2011) and the post title (Procurement Assistant (Goods)) in the subject line when applying by email.

Additional Consideration

• Applications received after the closing date will not be considered.
• Applications without Post name and Vacancy Announcement No. specified may not be considered.
• Only those candidates that are short-listed for interviews will be notified.

• Only those applicants who meet the minimum criteria should apply.

For more information on UNOPS, including its core values and competencies, please visit the UNOPS website at www.unops.org

Functional Area

Management

Countries

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