|Date Posted:||Feb 24, 2011|
|Closing Date:||Mar 13, 2011|
|Number of Vacancies:||1|
|Salary Range:||As per NTA salary scale policyUSD|
|Years of Experience:||Fresh|
|Contract Duration:||Not specified|
|Possibility of Contract Extension:||No|
|Contract Type:||Short Term|
|Probation Period:||1 month|
The Procurement Assistant is responsible for facilitating the procurement aspects of Mercy Corpsâ€™ logistic operation. Working closely with Program, Administration, Finance and Logistics the Procurement Officer is instrumental in supporting program activities through his/her services.
Duties & Responsibilities:
ï‚§ Daily coordination of MC procurement activities;
ï‚§ Has a full understanding of MC procurement policies and formats. Assists, as needed in training staff on these policies;
ï‚§ Assists staff as needed on creating clear and understandable purchase requests and other documentation;
ï‚§ Collects quotations and bids from the market for PR-s as assigned by supervisor â€“ as per Mercy Corps standards and formats;
ï‚§ Interact with Vendors during collection of quotations â€“ explain Mercy Corps formats and ensure that vendors will use the provided forms.
ï‚§ Ensure fair competition and strictly adhere to MC procurement rules regarding vendor relations as described below:
Â» Always accord prompt and courteous reception and fair and equal treatment to all vendors/suppliers and their representatives.
Â» Provide equal opportunity for vendors/suppliers to make price and specification quotations.
Â» Guarantee the confidentiality of all specifications and price quotations made by vendors/suppliers.
Â» Decline to take advantage of vendors/suppliersâ€™ errors, and show consideration for vendors/suppliersâ€™ difficulties by co-operating with them whenever possible.
Â» Avoid subjecting vendors/suppliers to needless expense or inconvenience when requesting quotations or returning goods.
Â» Explain as clearly and fully as possible to vendors/suppliers the reason(s) for the rejection of their bids/proposals.
Â» Remain scrupulously free of obligations to any vendor/supplier.
Â» Remain informed about sources of supply, methods, services and materials and encourage vendors/suppliers to test and develop improved or expanded products and services.
Â» Inform vendors/suppliers about current and anticipated requirements.
Â» If, for any reason, one vendor/supplier is permitted to re-quote (submit a revised quotation), all competitors should be given the same opportunity. Re-quoting should be kept to an absolute minimum.
ï‚§ Interact with contractors, in coordination with the Senior Procurement Officer;
ï‚§ Prepare the required documentation of supplies and transactions are completed to MC standards.
ï‚§ Assist the Senior Procurement Officer and office staff with procurement activities, as required;
ï‚§ Assists P and L Management with asset management. Identify assets during the course of procurement and notify the Asset Controller on receipts of assets.
ï‚§ The Procurement Assistant will conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission.
ï‚§ Other duties as assigned
Must be high school graduated. Minimum 1 year experience in supply chain management; international business or related field. Strong organizational skills; ability to interact effectively with international and national personnel.
Good oral and written English skills. Good computer skills on MS Office programs, especially in MS Excel. A demonstrated ability to multi-task and process information into action as to not delay program activities. A clear understanding of procurement ethics and donor compliance is essential.