Procurement Assistant

  Mercy Corps Afghanistan
  Afghanistan Unspecified 1060
Date Posted:Feb 24, 2011
Closing Date:Mar 13, 2011
Work Type:Unspecified
Number of Vacancies:1
Functional Area:Logistics
Salary Range:As per NTA salary scale policy
Years of Experience:Fresh
Contract Duration:Not specified
Possibility of Contract Extension:No
Contract Type:Short Term
Probation Period:1 month
Required Languages:

About Mercy Corps Afghanistan :



Job Summary:

The Procurement Assistant is responsible for facilitating the procurement aspects of Mercy Corps’ logistic operation. Working closely with Program, Administration, Finance and Logistics the Procurement Officer is instrumental in supporting program activities through his/her services.

Duties & Responsibilities:

 Daily coordination of MC procurement activities;
 Has a full understanding of MC procurement policies and formats. Assists, as needed in training staff on these policies;
 Assists staff as needed on creating clear and understandable purchase requests and other documentation;
 Collects quotations and bids from the market for PR-s as assigned by supervisor – as per Mercy Corps standards and formats;
 Interact with Vendors during collection of quotations – explain Mercy Corps formats and ensure that vendors will use the provided forms.
 Ensure fair competition and strictly adhere to MC procurement rules regarding vendor relations as described below:
» Always accord prompt and courteous reception and fair and equal treatment to all vendors/suppliers and their representatives.
» Provide equal opportunity for vendors/suppliers to make price and specification quotations.
» Guarantee the confidentiality of all specifications and price quotations made by vendors/suppliers.
» Decline to take advantage of vendors/suppliers’ errors, and show consideration for vendors/suppliers’ difficulties by co-operating with them whenever possible.
» Avoid subjecting vendors/suppliers to needless expense or inconvenience when requesting quotations or returning goods.
» Explain as clearly and fully as possible to vendors/suppliers the reason(s) for the rejection of their bids/proposals.
» Remain scrupulously free of obligations to any vendor/supplier.
» Remain informed about sources of supply, methods, services and materials and encourage vendors/suppliers to test and develop improved or expanded products and services.
» Inform vendors/suppliers about current and anticipated requirements.
» If, for any reason, one vendor/supplier is permitted to re-quote (submit a revised quotation), all competitors should be given the same opportunity. Re-quoting should be kept to an absolute minimum.

 Interact with contractors, in coordination with the Senior Procurement Officer;
 Prepare the required documentation of supplies and transactions are completed to MC standards.
 Assist the Senior Procurement Officer and office staff with procurement activities, as required;
 Assists P and L Management with asset management. Identify assets during the course of procurement and notify the Asset Controller on receipts of assets.
 The Procurement Assistant will conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission.
 Other duties as assigned

Job Requirement:

Must be high school graduated. Minimum 1 year experience in supply chain management; international business or related field. Strong organizational skills; ability to interact effectively with international and national personnel.
Good oral and written English skills. Good computer skills on MS Office programs, especially in MS Excel. A demonstrated ability to multi-task and process information into action as to not delay program activities. A clear understanding of procurement ethics and donor compliance is essential.

Job Location:

This job is expired