Bachelor's Degree   Afghanistan, Kabul Full Time 682
Date Posted:Aug 4, 2022
Reference:2202173
Closing Date:Aug 18, 2022
Work Type:Full Time
Number of Vacancies:1
Gender:Any
Functional Area:Procurement and logistics,Public Administration,Business Administration
Nationality:Afghan
Salary Range:As per company salary scale
Years of Experience:5 - 7 Years
Contract Duration:1 year(s)
Possibility of Contract Extension: Yes
Contract Type:Fixed-term
Probation Period:6 months
Required Languages:Dari,Pashto,English

About Food and Agriculture Organization of the United Nations:

Founded:  

Organizational Setting

FAO Afghanistan is investing, across all 34 provinces, in resilience reinforcing actions that focus on protecting agriculture livelihoods and local ecosystems, boosting local production of nutritious foods and cash-incomes, and safeguarding critical agriculture sectoral development gains achieved over the past couple of decades through revitalizing rural markets and economy. In 2022-2023, FAO will, under the life-saving assistance Outcome (1) of the UN Transitional Engagement Framework (TEF), focus on the following four priority actions: (i) Safeguarding Wheat Seed Security, (ii) Enhancing Local Production of Nutritious Food, (iii) Livestock Protection and Dairy Sector Support, and (iv) Restoring Irrigation Structures to Boost Cash Incomes. Additionally, FAO will contribute towards resilience building activities under Outcome 2 of the TEF. 

The position is located in the FAO Representation in Kabul, Afghanistan.

Job Summary:

Organizational Unit: FAAFG

Job Type: Staff position

Type of Requisition: General Service

Grade Level: G-5

Primary Location: Afghanistan-Kabul

Duration: Fixed-term: 1 year with possibility of extension

Post Number: 2009200

CCOG Code: 2206


Main Purpose

The Procurement Assistant supports and coordinates day-to-day procurement operations, including specialized processes and functions, ensuring consistency, timeliness and conformity with relevant rules, procedures and practices. He/she provides procedural guidance to clients and staff across the Organization regarding procurement rules and procedures.

 

Supervision Received/Exercised

The Procurement Assistant will work under the overall supervision of the FAO Representative, in close coordination with the International Procurement Officer and under the direct supervision of the National Procurement and Logistics Officer. He/she acts independently in routine matters. Supervision and guidance received supports the incumbent in his/her day-to-day work. Work is performed applying initiative and judgement. The incumbent may coordinate the work of other procurement support staff. Supervision/guidance received is focused on the appropriateness of actions and the quality of work outputs.

 

Working Relationships

The incumbent works closely with a wide range of colleagues both within the work unit, with client offices and with suppliers, providing the full range of procurement support services.


Impact Of Work

The incumbent's work impacts on the quality, timeliness and efficiency of FAO's procurement operations.

Duties & Responsibilities:

Key Functions/Results

•   Perform and as necessary coordinate all procurement actions related to the assigned area of responsibility: retrieve purchase requisitions, enter potential suppliers/ contractors into relevant systems, prepare all documents related to the procurement action including tender documents, issuance of Purchase Orders, Service Orders, simple contracts, amendments and renewals, handle all related incoming and outgoing correspondence and documentation; inform the supervisor of the status and any issues, problems and discrepancies;

•   Follow-up on purchase orders and contracts: monitor receipt of order confirmation, shipment and receipt of goods and services, receipt of performance bonds or other necessary documentation;

•   Plan, organize and coordinate delivery schedules involving contact with international suppliers, domestic/international transportation companies, and Italian customs for international and national merchandise to FAO;

•   Review invoices of incoming goods and custom's clearance fees for accuracy; bring to the supervisor's attention any discrepancies which may arise, prior to processing the payment;

•   Identify potential sources of supply for goods and services required;

•   Maintain database records regarding procurement actions undertaken, assigned tenders, purchase orders and contracts;

•   Prepare and review periodic monitoring reports, taking action as instructed;

•   Provide advice and support to other Procurement Assistants and to clients across the Organization on procurement procedures, regulations and the use of the ERP Procurement Modules;

•   Perform other duties as required.

Job Requirement:

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

 


Minimum Requirements

Education: Secondary School Education

Work Experience and Knowledge: Four years of experience in administrative, accounting and/ or procurement support work

Languages: Working knowledge (level C) of English and local languages (Pashto and/or Dari).

IT Skills: Good knowledge of the MS Office package, Internet and office technology equipment

Residency: General Service Staff are recruited locally. To be eligible for this position, candidates must be nationals of the country of the duty station or possess an existing visa/work permit, and reside within commuting distance of the duty station at the time of the application. "Commuting distance" means the distance within which staff members can travel daily between their place of work and their residence.

 

Competencies

•   Results Focus

•   Teamwork

•   Communication

•   Building Effective Relationships

•   Knowledge Sharing and Continuous Improvement

 

Technical Skills

•   Very good knowledge of the corporate computerized financial / travel / procurement/ human resources systems

•   Very good knowledge of standard procurement regulations and procedures

 

Desirable Qualifications And Skills

Good knowledge of FAO's administrative policies and procedures

Job Location:

Afghanistan, Kabul

Submission Guideline:

ADDITIONAL INFORMATION

• FAO does not charge a fee at any stage of the recruitment process (application, interview, processing)

• Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/


• The length of the appointment for internal FAO candidates will be established in accordance with applicable policies pertaining to extension of appointments

• Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. 

• General Service Staff are recruited locally. To be eligible for this position, candidates must be nationals of the country of the duty station or possess an existing visa/work permit, and reside within commuting distance of the duty station at the time of the application."Commuting distance" means the distance within which staff members can travel daily between their place of work and their residence.

• No international benefits will be payable as selected candidates are recruited locally and paid in the local currency of the office location

• Other similar positions may be filled from this vacancy notice

• For additional information visit the FAO employment website: http://www.fao.org/employment/home/en/


REMUNERATION

A competitive compensation and benefits package is offered. For information on UN salaries, allowances and benefits, click on the following link:

http://www.un.org/Depts/OHRM/salaries_allowances/salary.htm

 

HOW TO APPLY

• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. Once completed, please apply and submit your application, with language certificates as attachments. Only language proficiency certificates from UN accredited external providers and/or FAO language official examinations (LPE, ILE, LRT) will be accepted as proof of the level of knowledge of languages indicated in the online applications. FAO reserves the right to request candidates to undertake a language test in the future, as appropriate

• Incomplete applications will not be considered

• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications

• Incomplete applications will not be considered

• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application

• Only applications received through the recruitment portal will be considered

• Your application will be screened based on the information provided in your online profile

• We encourage applicants to submit the application well before the deadline date.

• If you need assistance please contact: Careers@fao.org 


Qualified female candidates are highly encouraged to apply.


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