Procurement Assistant

  Afghanistan Rural Enterprise Development Programme
  Afghanistan Unspecified 548
Date Posted:Mar 31, 2010
Reference:145/HR-AREDP
Closing Date:Apr 14, 2010
Work Type:Unspecified
Number of Vacancies:1
Gender:Male
Functional Area:Account/Finance
Nationality:International
Salary Range:Salary is negotiable
Years of Experience:5 Years
Contract Duration:Not specified
Extension Possibility:No
Contract Type:Permanent
Probation Period:1 month
Required Languages:

About Afghanistan Rural Enterprise Development Programme:

 

Job Summary:

The Procurement Assistant (PA) will work in the Procurement Unit within the Program Support Services Office of AREDP.
The PA will assist the day-to-day operations of the Procurement Unit by being the focal point for the organisation of the advertising of bids, bid opening meetings, preparing draft evaluation report and contracts for shopping, filing, and the general administrative office duties for the unit.

Duties & Responsibilities:

Assist with the development of procurement bidding documents, internal procurement documentation, reports, and forms;
ï‚· Organise the advertising of tenders in newspapers and on relevant websites, and distribute bidding documents;
ï‚· Organize bid/proposal opening sessions, receive and register bidding documents submitted, prepare records and minutes of the these sessions,
ï‚· Prepare draft minutes of bid/ proposal opening
ï‚· Prepare draft evaluation report for shopping
ï‚· Prepare draft contracts for shopping
ï‚· Assist to maintain and update the AREDP Procurement Unit Database of Suppliers and Providers;
 Maintain the Procurement Unit’s filing system for all documents and records;
ï‚· Assist to prepare monthly Procurement Reports summarizing the progress of procurement against the AREDP Procurement Plan;
ï‚· Assist tp coordinate procurement activities with other AREDP Units, Offices, of Provincial Offices;
ï‚· Travel to Provincial Offices to assist Provincial Offices with field based procurement;
ï‚· Perform other duties as may be assigned.

Job Requirement:

The successful candidate will be able to work without direct supervision, pay attention to detail and will exhibit personal commitment, drive for results, efficiency, flexibility, respect for diversity, creative thinking and problem solving.

Knowledge/Experience
ï‚· 3 years of general office working experience;
ï‚· Knowledge of procurement procedures for World Bank funded projects,
ï‚· Knowledge of office working practices including preparation of official documents, filing, correspondence, approval authorities, etc.;
ï‚· Previous experience in procurement of goods, works, and services with GoA, NGOs, UN or development agencies, or private companies;
4.2 Qualifications/Skills
ï‚· Qualification: A diploma in a related field (Business Administration, Computing, etc.);
ï‚· Planning and Organizing - Ability to plan own work and manage conflicting priorities;
ï‚· Communications - Good communication (spoken and written) skills, including ability to prepare written documents/communications;
 Technology Awareness – Good computer skills using Word, Excel, and the Internet,
ï‚· Teamwork - Good interpersonal skills and ability to establish and maintain effective working relations with people in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity;
ï‚· Fluency in English (listening, reading, writing, and speaking) required;
ï‚· Fluency in written and spoken Dari/Pashto;

Abilities
ï‚· Ability to multi-task and work under pressure;
ï‚· Professionalism in appearance and demeanour;
ï‚· Willingness to enhance knowledge through training and personal initiative.
ï‚· Willingness and ability to travel in rural Afghanistan.

Job Location:

Afghanistan
This job is expired