Procurement Assistant

About Sarey

Job Summary

The Procurement Assistant (PA) will work in the Procurement Unit within the Program Support Services Office of AREDP.
The PA will assist the day-to-day operations of the Procurement Unit by being the focal point for the organisation of the advertising of bids, bid opening meetings, preparing draft evaluation report and contracts for shopping, filing, and the general administrative office duties for the unit.

Duties & Responsibilities

Assist with the development of procurement bidding documents, internal procurement documentation, reports, and forms;
ï‚· Organise the advertising of tenders in newspapers and on relevant websites, and distribute bidding documents;
ï‚· Organize bid/proposal opening sessions, receive and register bidding documents submitted, prepare records and minutes of the these sessions,
ï‚· Prepare draft minutes of bid/ proposal opening
ï‚· Prepare draft evaluation report for shopping
ï‚· Prepare draft contracts for shopping
ï‚· Assist to maintain and update the AREDP Procurement Unit Database of Suppliers and Providers;
 Maintain the Procurement Unit’s filing system for all documents and records;
ï‚· Assist to prepare monthly Procurement Reports summarizing the progress of procurement against the AREDP Procurement Plan;
ï‚· Assist tp coordinate procurement activities with other AREDP Units, Offices, of Provincial Offices;
ï‚· Travel to Provincial Offices to assist Provincial Offices with field based procurement;
ï‚· Perform other duties as may be assigned.

Job Requirements

The successful candidate will be able to work without direct supervision, pay attention to detail and will exhibit personal commitment, drive for results, efficiency, flexibility, respect for diversity, creative thinking and problem solving.

Knowledge/Experience
ï‚· 3 years of general office working experience;
ï‚· Knowledge of procurement procedures for World Bank funded projects,
ï‚· Knowledge of office working practices including preparation of official documents, filing, correspondence, approval authorities, etc.;
ï‚· Previous experience in procurement of goods, works, and services with GoA, NGOs, UN or development agencies, or private companies;
4.2 Qualifications/Skills
ï‚· Qualification: A diploma in a related field (Business Administration, Computing, etc.);
ï‚· Planning and Organizing - Ability to plan own work and manage conflicting priorities;
ï‚· Communications - Good communication (spoken and written) skills, including ability to prepare written documents/communications;
 Technology Awareness – Good computer skills using Word, Excel, and the Internet,
ï‚· Teamwork - Good interpersonal skills and ability to establish and maintain effective working relations with people in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity;
ï‚· Fluency in English (listening, reading, writing, and speaking) required;
ï‚· Fluency in written and spoken Dari/Pashto;

Abilities
ï‚· Ability to multi-task and work under pressure;
ï‚· Professionalism in appearance and demeanour;
ï‚· Willingness to enhance knowledge through training and personal initiative.
ï‚· Willingness and ability to travel in rural Afghanistan.

Submission Guideline

PLEASE NOTE THAT APPLICATIONS RECEIVED AFTER THE DEADLINE WILL NOT BE ACCEPTED
How to Apply
Interested nationals should submit their application comprises your CV and a one-page cover letter explaining your interest and suitability for the post in writing (marked “Confidential”), clearly indicate the vacancy number on the envelope to:
Baseer Farahi
Human Resources Manager of AREDP, Afghanistan Rural Enterprise Development Programme, house # 1071,Saraye Ghazni, Near Music High School, Kabul, Afghanistan
But all applicants are also strongly encouraged to apply online to the below email address:
Vacancies.aredp@mrrd.gov.af
Please don’t forget to type the Vacancy Announcement Number (145/HR-AREDP) in Subject while applying online.
QUALIFIED FEMALE CANDIDATES ARE HIGHLY ENCOURGAED TO APPLY

Functional Area

Account/Finance

Countries

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