Procurement Clerk NERAP/MPW 72877

About NERAP/UNOPS

Job Summary

Assist the Procurement Associate (Works) with maintaining archives with respect to World Bank and UNOPS Procurement, and financial rules and regulations
Assist the Procurement Associate (Works) in the preparation of submissions.
Draft correspondence related to procurement matters.
Actively work with clients to exchange information on a variety of procurement process and transaction issues to deliver correct and timely services.
Assist the Procurement Associate (Works) with maintaining up to date Manuals and Policy documents relating to Procurement matters.
Assist the Procurement Associate (Works) in maintaining an accurate and complete filing system for all procurement activities, to ensure transparency and accountability.
Assist the Procurement Associate (Works) with the effective and efficient archiving of all completed Procurement Documents.
Distribute/collect letters to the interested companies/Bidders (clarification letters, clarifications received, documents, etc) under Procurement Associate (Works) guidance.
Keep the evidence of the received documents for Procurement Section within a reliable and quick tracking filling system.
Assist the Procurement Associate (Works) in arranging some meetings: book the meeting room, prepare the room, escort the companies representatives;
Demonstrate behavior of professional and personal ethics, transparency and openness, to gain respect and similar behaviors of colleagues in the workplace.
Perform any other related duties as directed by the Procurement Associate (Works).
Perform additional tasks as required by the supervisor.

Duties & Responsibilities

Purchase orders, requisition forms, contracts and tenders should all be prepared as per required procedures and requirements.

An effective soft index of archive with complete file description contents and its locations should always be up-to-date and well maintained for verification of the procurement Officer

Assist the Procurement Associate (Works) with maintaining archives with respect to World Bank and UNOPS Procurement, and financial rules and regulations
Assist the Procurement Associate (Works) in the preparation of submissions.
Draft correspondence related to procurement matters.
Actively work with clients to exchange information on a variety of procurement process and transaction issues to deliver correct and timely services.
Assist the Procurement Associate (Works) with maintaining up to date Manuals and Policy documents relating to Procurement matters.
Assist the Procurement Associate (Works) in maintaining an accurate and complete filing system for all procurement activities, to ensure transparency and accountability.
Assist the Procurement Associate (Works) with the effective and efficient archiving of all completed Procurement Documents.
Distribute/collect letters to the interested companies/Bidders (clarification letters, clarifications received, documents, etc) under Procurement Associate (Works) guidance.
Keep the evidence of the received documents for Procurement Section within a reliable and quick tracking filling system.
Assist the Procurement Associate (Works) in arranging some meetings: book the meeting room, prepare the room, escort the companies representatives;
Demonstrate behavior of professional and personal ethics, transparency and openness, to gain respect and similar behaviors of colleagues in the workplace.
Perform any other related duties as directed by the Procurement Associate (Works).
Perform additional tasks as required by the supervisor.

Job Requirements

Education

Required secondary education, high school education is an asset.

Work Experience

At least 2 - 3 years of relevant working experience.

Proven clerical background
Good knowledge of UN/UNDP/UNOPS rules and regulations
A sound working knowledge of English, both written and verbal. Fluent, both written and verbally, in Dari/Pashto.
A working knowledge of MS Office application (Word, Excel), email and able to navigate internet.
Knowledge of UN and World Bank rules and regulations would be a distinct advantage.
• Be able to uphold and respect procurement ethics and to conduct activities with integrity.
• Is a team player who demonstrates patience, flexibility and honesty.
• Be willing and able to meet tight deadlines and work long hours when required.
• Is a self-starter, who is able to plan and manage their own work, takes initiative and strives to meet deadlines.
• Be able to work in a multi-cultural environment.
• Consistently approaches work with energy and a positive constructive attitude.

Submission Guideline

Qualified candidates may submit their application, including a letter of interest, an United Nations Personal History Form (P.11) English Version via email nerapvacancy@nrap.org. Kindly indicate the vacancy number (UNOPS/AFG/NERAP-006/2011) and the post title (Procurement Clerk for Works) in the subject line when applying by email.


Additional Consideration

• Applications received after the closing date will not be considered.
• Applications without Post name and Vacancy Announcement No. specified may not be considered.
• Only those candidates that are short-listed for interviews will be notified.

• Only those applicants who meet the minimum criteria should apply.

For more information on UNOPS, including its core values and competencies, please visit the UNOPS website at www.unops.org

Functional Area

General

Countries

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