|Date Posted:||Jul 10, 2017|
|Closing Date:||Jul 15, 2017|
|Work Type:||Full Time|
|Number of Vacancies:||1|
|Salary Range:||Salary is negotiableNone|
|Years of Experience:||7 Years|
|Contract Duration:||Not specified|
|Probation Period:||3 months|
The Procurement Manager (PM) is a member of the USWDP Operations team responsible for the management of some parts of the USWDP Procurement system and to help Senior Procurement Manager in executing day-to-day procurement activities of the USWDP project per the established FHI 360 policies and procedures. This position will report to the Senior Procurement Manager and will help ensure that project procurements are made on time, at reasonable prices and in an unbiased manner.
Duties & Responsibilities:
Under the leadership of Senior Procurement Manager (SPM), the PM will lead and manage all aspects of project related procurements, including purchasing of goods and services for the direct project use and In-kind grants.
Manages and mentors Procurement Assistance and some Officer as designated by the SPM.
Ensures full compliance in procurement by adhering to FHI 360 procurement policies and procedures, and brings any inconsistences to the attention of SPM and DOP.
Keep USWDP procurement policies updated by adopting new FHI 360 policies as they get introduced.
Develops and implements standard specifications and processes for purchasing of goods and contracting of services to improve the efficiency and effectiveness of the procurement process.
Develops quarterly Procurement Plans and issues Blanket Purchase Agreements for all recurrent purchases, and establishes a proper management system to track all long-term BPAs.
Develops and maintains an updated pricelist for recurrent purchases and ensure that information is available for budgeting and price analysis purposes.
Develops and maintains a system for adequate documentation and filing of all procurement transactions for archiving and auditing purposes.
Manages the entire process of all contracts issued for commercial goods/services for the project starting from the acceptance of PRs up until the processing of final payments and close out of the Purchase Order.
Ensures that purchase orders and contracts are subject to appropriate reviews and approvals and ensures such documents contain the accurate information, terms and conditions and signatures to comply with FHI 360 and USAID regulations.
Works with the Facilities team to ensure proper goods receipt process system is in place and that there are no discrepancies between ordered and delivered goods or services.
Works with Finance Department to reconcile payments and provide monthly procurement projections.
Provides all relevant documentation that enables the Inventory Manager maintain an inventory (expendable and non-expendable equipment) database readily available for verification.
Maintains effective communications style with all program managers and provides regular updates and progress reports.
Surveys the markets for latest trends in price, availability, delivery and quality.
Maintain interface with vendors and service representatives to ensure that materials and requirements meet procurement rules and regulations.
Other duties as assigned or requested by the Senior Procurement Manager and DOP.
IV. Professional Performance
Learns and practices cost effective use of services and supplies;
Utilizes available communication tools (staff meetings, and bulletin boards) to remain informed;
Consistently demonstrates new knowledge and skills and incorporate them into actual practice.
Shares knowledge and expertise with other members of the US/WDP team.
Exercises FHI 360/USWDP values in day-to-day activity:
Innovation to meet the evolving needs of our beneficiaries, funders and partners.
Mutual respect for diversity and cultural differences.
Passion driven by a personal commitment to make a positive difference.
Accountability for our work, measuring, reporting and continually improving all that we do.
Commitment to excellence assured by the highest ethical, quality, operational performance and scientific standards.
Teamwork across disciplines and geographies, within the organization and with our partners
Bachelor Degree in Business Administration, Economics, or related field.
Minimum of 7 years of experience in the area of procurement in international organizations, preferably USAID projects, including designing and preparing solicitations and proposals, monitoring contract performance, and ensuring compliance with USAID as well as Afghanistan Government rules and regulations.
Knowledge of international best practices in procurement procedures, project administration, contract procedures and project follow-up.
Excellent communication skills.
Fluency in Dari, Pashtu and English.