Procurement Officer

  DAI/LGCD
  Afghanistan Unspecified 347
Date Posted:Feb 7, 2010
Reference:LGCD/09/2010
Closing Date:Feb 15, 2010
Work Type:Unspecified
Number of Vacancies:1
Gender:Male
Functional Area:Administrative
Nationality:International
Salary Range:As per NTA salary scale policy
Years of Experience:2 Years
Contract Duration:Not specified
Extension Possibility:Yes
Contract Type:Short Term
Probation Period:Unspecified
Required Languages:

About DAI/LGCD:

 

Job Summary:

The Procurement Officer will oversee all procurement activities of the LGCD project. S/he will help to establish procurement policies and procedures in compliance with USAID and Federal Acquisition Regulations (FAR) regulations and ensure that all procurement activities follow these regulations. The Procurement Officer will be responsible for the following detailed tasks, but not limited to.

Duties & Responsibilities:

• Prepare and Issue RFQ, negotiate price, terms, and conditions and generate purchase orders;
• Establish, refine and document the LGCD procurement procedures in Kabul and the regional offices;
• Monitor, track and expedite all LGCD procurement activities;
• Manage the Procurement database component within the LGCD TAMIS. Coordinate customizations to the database and reports module in close collaboration with DAI’s HO TAMIS team to meet the specific procurement needs of the LGCD project, including linking of procurement activities with DAI’s Oracle system;
• Implement the customized LGCD procurement system and train procurement staff;
• Review Requests for Procurement from LGCD staff, ensure requests are properly logged in the TAMIS on line system, coordinate purchasing either locally or internationally collaborating with HO procurement;
• Track processing of purchasing requests from LGCD staff to ensure timely and accurate completion; provide regular updates to requestors; recommend customized reports from TAMIS to facilitate effective tracking;
• Manage the Vendor database component within the LGCD TAMIS. Develop on-line Vendor Performance forms and procedures. Ensure timely and accurate entry of vendor information in the system;
• Conduct vendor evaluations and coordinate customizations with DAI’s HO TAMIS team;
• Locate and identify potential vendors and suppliers both domestically and internationally;
• Prepare and Issue Requests for Quotations; oversee and train procurement staff in RFQs;
• Conduct cost/price, quality and past performance/timeliness review of bids received; train procurement staff in evaluation of bids;
• Procure high-dollar, high-volume commodities and small purchases;
• Generate purchase orders and negotiate price, terms, and conditions;
• Ensure procurement is conducted in compliance with Federal Acquisition Regulations (FAR), ADS 300, task order specific as well as DAI policy and procedures;
• Manage LGCD Government Property Inventory database;
• Multitask under short deadlines;
• Work with freight forwarders to coordinate the transport of goods to final destinations;
• Train and guide procurement staff at the Kabul and regional offices;
• Collaborate closely with the Senior Manager-Subcontracts, Procurement and Grants, Chief Engineer/DCOP Technical, and HO Procurements staff as required;
• Perform other related duties as assigned.

Job Requirement:

• Minimum High School Diploma - University degree or equivalent in related field is desirable.
• At least 3 years work experience in the procurement, contracts, and/or grants management field, preferably with international donor-funded projects, UN agencies or NGO’s on relevant programs in Afghanistan.
• Fluency in English and Pashto, Dari a plus
• Excellent verbal and written communication skills.
• Computer literate with e-mail, word processing and spreadsheet.
• Ability to design database and prepare meaningful reports.
• Team oriented.

Job Location:

Afghanistan
This job is expired