Procurement Officer

  Afghanistan Unspecified 392
Date Posted:Jan 25, 2011
Closing Date:Feb 7, 2011
Work Type:Unspecified
Number of Vacancies:1
Functional Area:Administrative
Salary Range:Salary is negotiable
Years of Experience:2 Years
Contract Duration:Not specified
Possibility of Contract Extension: false
Contract Type:Short Term
Probation Period:Unspecified
Required Languages:

About UNOPS:


The United Nations Office for Project Services (UNOPS) in Afghanistan is responsible for implementing a number of projects on behalf of the Government of Afghanistan and the aid donor community. The Afghanistan Operations Centre (AGOC) has been set up as an organizational mechanism to deliver a range of projects for which UNOPS has been designated as the Implementing Agency. The functional objective of UNOPS AGOC is to deliver its projects in an efficient and effective manner, so as to achieve the outcomes sought by the project and to assist in the development goals of the Government of Afghanistan. The stated goal is to provide implementation services to the Government of Afghanistan, the donor community and partner agencies in the reconstruction and development of Afghanistan. The adopted mission of UNOPS is to exceed the expectations of our stakeholders.

Job Summary:

Under the guidance and direct supervision of the Project Manager and International Procurement Officer, the Procurement Officer supervises or is a team member of the Regional Office or Operations/Project Centre Procurement Unit, responsible for effective delivery of procurement services in order to obtain the best value for money. He/she analyzes and interprets the financial/procurement rules and regulations and provides solutions to a wide spectrum of complex issues related to procurement. The Procurement Officer promotes a collaborative, client-focused, quality and results-oriented approach in the Unit.

Duties & Responsibilities:

1. Manages and guides procurement processes for Operations Centre and Arthal Bridge project, focusing on achievement of the following results:

 Timely and duly prepared procurement plans for the office and projects and monitoring of their implementation.
 Implementation of proper monitoring and control of procurement processes including organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNOPS rules and regulation.
 Review and certification of submissions to the Contract and Procurement Committee and Advisory Committee on Procurement
 Management of procurement contracts.
 Implementation of the internal control system which ensures that Purchase orders are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems.
 Preparation of cost-recovery bills in ATLAS for procurement services provided by UNOPS to other Agencies.

2. Ensures elaboration and implementation of operational strategies focusing on achievement of the following results:

 Full compliance of procurement activities with UNOPS rules, regulations, policies and strategies; implementation of the effective internal control, proper design and functioning of a client-oriented procurement management system.
 Analysis of requirements and synthesis of proposals for cost-saving and reduction strategies.
 Synthesis of proposals and implementation of contract strategy in the Operations Centre, including tendering processes and evaluation, contractor appraisal, managing the contract and contractor, legal considerations and payment conditions, risk assessment.
 Implementation of the strategic procurement in the Operations Centre, including sourcing strategy, supplier selection and evaluation, quality management, customer relationship management, e-procurement introduction and promotion, performance measurement.

3. Ensures introduction and implementation of sourcing strategy and e-procurement tools focusing on achievement of the following results:

 Development and management of the rosters of suppliers, elaboration of supplier selection and evaluation, quality and performance measurement mechanisms.
 Management of e-procurement module.

4. Ensures facilitation of knowledge building and knowledge sharing in the Regional Office or Operations/Project Centre, focusing on achievement of the following results:

 Synthesis of lessons learnt and best practices in Procurement.
 Sound contributions to knowledge networks and communities of practice.

Job Requirement:

 Master’s Degree or equivalent in Business Administration, Public Administration, Finance, Economics or related field.
 A first-level university degree in combination with required qualifying experience may be accepted in lieu of the advanced university degree.

b. Work Experience

 At least 2 years of relevant experience at the national or international level in procurement management.
 Experience in the usage of computers and office software packages (MS Office 2003 and/or newer versions)
 Experience working with international procurement standards is desirable.

Job Location:

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