Procurement Officer

Job Summary:

The Procurement Officer is responsible for overseeing procurement aspects of Mercy Corps’ logistic operation. Working closely with Program, Administration, Finance and Logistics the Procurement Officer is instrumental in supporting program activities through his/her services.

Duties & Responsibilities:

Daily coordination of MC procurement activities;
 Has a full understanding of MC procurement policies and formats. Assists, as needed in training staff on these policies;
 Assist Program and operational personnel in regular procurement planning meetings.
 Assists staff as needed on creating clear and understandable purchase requests and other documentation;
 Collects quotations and bids from the market for PR-s as assigned by manager – as per Mercy Corps standards and formats;
 Interact with contractors, in coordination with the Program and Logistics Manager;
 Prepare the required documentation of supplies and transactions are completed to MC standards.
 Preparation of status reports on deliveries for P and L and office Management and recipient of supplies. Assist in the maintenance of thorough procurement files as outlined in the MC procurement policy;
 Assist the P and L management and office staff with procurement activities, as required;
 Assists P and L Management with asset management. Identify assets during the course of procurement and notify the Asset Controller on receipts of assets.
 The Procurement Officer will conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission.
 Other duties as assigned

Job Requirement:

Degree in a relevant business field is desired. 2-3 years of experience in large scale supply chain management; Strong organizational skills; ability to interact effectively with international and national personnel. Excellent oral and written English skills. High computer skills on MS Office programs, especially in MS Excel. A demonstrated ability to multi-task and process information into action as to not delay program activities. A clear understanding of procurement ethics and donor compliance is essential.

SUCCESS FACTORS:

• Conscientious with an excellent sense of judgment
• Ability to work simultaneously on multiple tasks
• Willingness and ability to work effectively with a wide variety of people
• Ability to work as part of a team and coordinate with project personnel
• Good spoken and written English
• Computer literate and strong organizational skills.

Job Location: