Procurement Officer

Bachelor's Degree   Afghanistan, Kabul Full Time 1787
Date Posted:May 30, 2017
Reference:P.O30052017/ MAIL/SNaPP2
Closing Date:Jun 13, 2017
Work Type:Full Time
Number of Vacancies:1
Functional Area:Procurement
Salary Range:As per NTA salary scale policy
Years of Experience:4 Years
Contract Duration:Not specified
Extension Possibility:No
Contract Type:Short Term
Probation Period:3 months
Required Languages:96,90,66

About SNaPP2-MAIL:


Support to National Priority Program2 (SNaPP2) is a development project of MAIL funded IFAD with the goal to improve food security and economic status of poor rural households in three provinces; Balkh, Herat and Nangarhar. The project will reach at least 57,000 households consisting of 427,500 people in these provinces. The project has two specific objectives: (i) institutional development and capacity building of community organizations, public extension services and relevant private sector entities in the provinces; and (ii) sustained increased incomes of small farmers and herders fostered by improvements in productivity and output, infrastructure and market linkages. These objectives will be addressed through supporting institutions and services, fostering increased productivity and production, and where feasible, upgrading profitable agriculture/livestock value chains. General Directorate of extension is the main stakeholders of the program and will lead the implementation of tow sub components 1. Extension services and 2. Small-holder Institutional development and Capacity Building. G.D of extension will establish program management unit under overall supervision of G.D general director who will be responsible for the implementation of the relate activities in three provinces. Extension sub components will strengthen the extension directorate by: (i) establishing a women’s extension department in Kabul and a cadre of 12 female extension workers specializing in agriculture and livestock, in line with the Taksheel, across the six pilot districts; (ii) strengthening the male extension worker cadre at district level in agriculture and livestock; (iii) targeting young graduates from local agricultural faculties to be recruited as extension assistants, under the Taksheel, funded by the project in years 1-3 and by MAIL thereafter; and, (iv) adapting the curriculum, in collaboration with relevant MAIL directorates, using updated techniques. Small-holder Institutional development and Capacity Building will strengthen the female CDCs through an orientation and training program guaranteeing female CDCs’ direct control over financial resources, over some elements of project implementation and over female beneficiary selection.

Job Summary:

To assist the Senior Procurement Specialist of the SNAPP2/CLAP/ MAIL Procurement Unit with the procurement of Goods, Works and Consultant’s services in a timely manner to ensure the assigned tasks are implemented within the original time schedule and project costs. Under the direct supervision of Senior Procurement Specialist, the incumbent will carry out his/her duties under the procurement guidelines of the IFAD and government for all projects financed by the IFAD and the procurement law of the Islamic Republic of Afghanistan.

Duties & Responsibilities:

1. Manage the process for procurement of goods and services for creative, including supervision of SNAPP2/CLAP Staff;
2. Preparing the RFP and bid analysis process in compliance with SNAPP2/CLAP. Procedures and IFAD/Afghanistan procurement law and regulations;
3. Maintain and update procurement plan, contract files and review contracts to evaluate overall revisions, price and past performance of each contract
4. Manage and lead the identification and procurement for all office needs and facilitate purchase;
5. Ensure proper documentation is collected and vetted prior to acquisition in line with necessary rules and regulation governing purchasing actions;
6. Analyze market and delivery systems in order to assess present and future material availability;
7. Prepare reports regarding market conditions and merchandise costs;
8. Assisting in proposal-opening and Proposal-evaluation meetings, preparation of statement for proposal-evaluations, preparing contracts, etc. for procurement of Consultancy Services, Goods and works;
9. Receive tasks for procurement of consulting services Works & Goods from the senior procurement specialist and perform accordingly;
10. Prepare/review Expression of Interest and IFBs and advertise it on national and international publications;
11. Preparing BER/TER for Works ,consultancy and Goods;
12. Arranges pre-proposal conferences when and if required;
13. Prepares contract Document for Work, Goods and consultants;
14. Maintains a database specifying contract description, price, deliverables, payment terms and other relevant information
15. Prepares a Checklist for meeting important requirements of the contract and makes sure that all the necessary requirements are met on a timely manner;
16. Assists to issue change orders and/or modifications to the contracts for necessary changes;
17. Verifies, Performance Bonds/Bank Guarantees and Advance Payment Guarantees from the issuing banks/entities;
18. Any other tasks assigned by the Senior Procurement Specialist.

Job Requirement:

Bachelors or Master’s Degree in business administration, public administration, economics, or any other relevant field.

Minimum of 4 of years experience in field of Procurement or contract management. At least one year should be in government sector. Master’s degree holders with 3 years of experience will be considered for the position.

Fluency in English as well as local languages (Dari and Pashto).

Knowledge of government and IFAD Procurement guidelines

Basic knowledge of monitoring and evaluation

Be a team player.

Be able to work under pressure and late hours when required.

Job Location:

Afghanistan, Kabul
This job is expired