Procurement Officer

About Joint Monitoring and Evaluation Committee(MEC)

Job Summary

The Procurement Officer will be working under overall guidance of the MEC Head of Admin, HR & Procurement and ensures smooth operation of procurement activities at MEC. The Procurement officer will work closely with Admin Officer and finance department on specific occasions. The key results of procurement officer activities have direct impact on the overall MEC efficiency on budget expenditure, Value for Money and other procurement activities success. Procurement Officer provides information and suggestion to the Head of Admin, HR and Procurement on all procurement budget expenditure matters and on any other issues requested by the Head of department.

Duties & Responsibilities

Ensure transparent, effective and accurate resource management and oversight, focusing on the achievement of the following:

Under the supervision of Head of Admin, HR & Procurement Management and oversight of all small procurement activities of MEC in coordination with other units.

Conducting/carrying out procurement activities in line with MEC procurement policy and standard procedures as and when required including preparing PR, obtaining quotes, doing comparisons, sending out PO if required on timely manner.

Coordination and management of quotations, POs, Good Receive Note and Invoice process for Payment with finance and other departments.

Paying attention to details and make sure the purchases are in line with the established purchasing limitations.

Keeping track of all service contracts with venders and inform his/her direct supervisor on the expiry dates.

Initiate the bidding / tendering processes before expiry date of existing service contract when necessary.

Timely follow up with vendors/contractors on any pending invoices and procurement related issues

Coordination and liaison with vendors.

Manage MEC Inventory list, in line with MEC Asset management and disposal Policy.
o Asset tagging
o Asset maintenance
o Asset disposal as required according to the policy

Any other tasks assign by direct supervisor.

Job Requirements

University graduate in Public Administration, Management, Economic, or Business Administration.

Experience in procurement for at least 3 year.

Fluent in Dari or Pashto with good English Language skill (written & oral)

Basic understanding of Microsoft Office ( Word, Excel, PowerPoint)

Good communication and interpersonal skills

Willingness to learn new skills, develop and take extra responsibilities.

Submission Guideline

Candidates can apply for the position by sending their cover letter and CV in one PDF or Microsoft Word document, named in the following way:

"LAST_NAME_first_name.pdf" or "LAST_NAME_first_name.doc." Supplementary documents - degrees, certificates, etc. - should not be sent at this stage.
The single PDF or Word file should be emailed with the subject line "Procurement Officer Officer" by Oct 17, 2018.

Functional Area

Procurement

Countries

Submission Email

jobs@mec.af

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