Procurement Officer

Job Summary:

The Procurement Officer is responsible for cost-effective, quality controlled procurement of goods and services to support the ADALAT project. The Procurement Officer will assist the Finance and Operations Manager in the development and management of a program procurement system to ensure best practices of supply of goods and services.  

Skills Required:

Provinces to travel:

Skills Description:

Duties & Responsibilities:

·        Responsible for the procurement of goods and services for ADALAT office and guesthouse.

·        Ensure accountability, transparency, and internal control procedures in the procurement process in relation to Checchi-ADALAT procurement policies and procedures as well as donor’s rules and regulations.

·        Collect and review invoices and prepare all support documents for payment to the finance department.

·        Keep the procurement filing system up to date and provide reports when needed. 

·        Responsible for obtaining competitive bids/quotations for all major and bulk purchases and produce price analysis summary sheet for the approval of the officer in charge.

·        Responsible for ensuring that all newly procured equipment and furniture are turned over to assets/inventory representative, for labeling/tagging, and getting his/her signature on the respective invoices, before delivering the newly purchased equipment/furniture to the requesting individual or department.

·        Responsible to obtain recipient signature after delivering the items to him/her.

·        Maintain petty cash for procurement, prepare expenditure summary against invoices and submit it to the finance department for replenishment after reviewed by the Finance and Operations Manager

·        Ensure that all Purchase Requests, Invoices and all supporting documents are copied and filed accordingly before submitting the documents to the finance department for clearance and replenishment.

·        Maintain proper filing system for all procurement documents and make sure that all paper work is done in accordance with Checchi procurement policies and procedures.

·        Undertake any other duties as assigned from time to time by Finance and Operations Manager.

. Travel to provinces when required.

Job Location:

Qualifications:

·        Bachelor Degree in Business Administration or other relevant field is required.

·        Five years of relevant experience (procurement) is required.

·        Three years of procurement experience with USAID or other international NGOs or organizations is highly preferred.

·        Good knowledge of USAID procurement rules and regulations

·        Good understanding of internal controls relevant to procurement, procurement policies, processes, and procedures.

·        Have good experience of working with contracts and understanding the requirements financially, technically, and legally.

·        Have very good writing skills.

·        Ability to work under pressure and meet the deadlines.

·        Have Good computer skills and proficiency in standard computer applications (e.g. Word, Excel etc.

·        Fluency in Dari, Pashtu and English.

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