Procurement Officer

Job Summary:

The incumbent of the position is responsible to implement plan for timely provision of needed goods/services and having enough information regarding vendors, market and marketing systems, implement CARE’s procurement policies and procedures in all transactions.

Duties & Responsibilities:

. Implement all procurement prepared purchasing plans.
Tasks - A
A1) Be part of plan preparing for procurement
transactions.
A2) Unified procurement plan that are sent in by
different programs.
A3)
Share the plan with the requesting parties and incorporate necessary changes in it.
A4) Document and file the plans for further needs.

A5)
Weekly and monthly purchasing plans are in place
and implemented accordingly.

Having/Collecting information about venders and market and search for high quality and reasonable price of goods in the markets.

Tasks - B
A6)
Looking for high quality and reasonable price.
A7)
Collect enough/needed information regarding
availability of goods and venders in the market.
A8)
Implement approved vendor list at all the time.
A9)
Track and keep records of vendors that deal with CARE or other NGO’s unprofessionally/ dishonestly.
A10) Checking periodically market price of the items.


C) Assist Senior Procurement Officer in follow up of
transaction documents.

Tasks - C
C1)
Assist/follow up with logistics/warehouse in finalizing the RIR stage.
C2) Translate the invoices of vendors.

C3) Dispatch documents to finance and get receipt of
the documents.
C4) Assist follow up of payment release with finance
and cashier.

D) Collecting quotations for more than $ 300 cost of the
requested items.

Task –D
D1)
Contact at least three different vendors to assure better quality for purchase of requested items.
D2)
Collecting quotations from the first hand and registered/approved sources/vendors.
D3)
Ensure that the supplier is reliable in offering goods/services in specific time, cost effectiveness and quality.

D4) only printed invoices and quotations should be
collected for bulk purchasing.

E) Recommendation of vender and preparation of the
contract.

Tasks - E
D1) Conduct the bid analysis.
D2) Prepare comparative statement.

D3) Recommend the vender based on the given quotations
and their reliability.

D4) Clarify every thing with vendors based on
procurement procedure and principles.

D5) Getting approval of quoted price from authorized
persons.
D6) Preparing contract of purchase (COP) for the items
valued more than $500.

D7) Clarify the terms and conditions of the contract to
the suppliers.
D8) Collecting/attaching of sample before signing
contract.


F) Any other identical tasks that are assigned by the
respective supervisor(s).

Job Requirement:

Education: High school graduated.

Work Experience: At least 1 year of work experience in procurement position preferably with international . organization.

Skills: Marketing skills, Administrative skills, Fluent in written and spoken English, best . . interpersonal communication, computing Word, in page and Excel/Access application.

General: Tactfulness, clear understanding of the working context ability to read feeling/gestures and . ability to listen actively and speak effectively.

Authority: N/A.


Contact/Key relations:

Procurement Supervisor, Senior Procurement Officers, Departments Heads and vendors . and companies.
Working Conditions:

Stationed in Kabul office with as frequent travels to project sites/provinces as required



NOTE:
 FEMALE CANDIDATES ARE HIGLHY ENCOURAGE APPLYING FOR THIS POSITION.

 APPLYING WITHOUT CARE STANDARD JOB APPLICATION FORM IS NOT ACCEPTABLE.

 INCOMPLETE APPLICATIONS OR WITHOUT CANDIDATE’S PHOTO ARE NOT CONSIDERED FOR SHORT-LISTING.

Job Location: