Procurement Officer

  Afghanistan Rural Enterprise Development Programme
  Afghanistan Unspecified 388
Date Posted:Aug 18, 2010
Closing Date:Aug 29, 2010
Work Type:Unspecified
Number of Vacancies:1
Functional Area:Administrative
Salary Range:Salary is negotiable
Years of Experience:Fresh
Contract Duration:Not specified
Possibility of Contract Extension: Yes
Contract Type:Permanent
Probation Period:1 month
Required Languages:

About Afghanistan Rural Enterprise Development Programme:


The Mission of the Ministry of Rural Rehabilitation and Development (MRRD) is to ensure the social, economic and political welfare of rural society, especially the poor and vulnerable, through the provision of basic services by strengthening local governance and promoting sustainable livelihoods. MRRD accomplishes this mission through donor funded national programs in the areas of governance, infrastructure and economic growth. The newly formed Afghanistan Rural Enterprise Development Programme (AREDP) is aimed at harnessing the potential of the private sector for inclusive economic growth and sustainable job creation in rural Afghanistan over an anticipated 10 year time period. The program aims at building on the social capital gained under the National Solidarity Program (NSP) and transforming it into economic capital. AREDP is to start full operations in January 2010. The initial stages have included a Project Preparation Facility (PPF) which is funded by the World Bank and is facilitating the preparation of the project and implementing the initial activities which include the establishment of functional and programmatic units at the project management office (PMO), in Kabul. The PMO is developing compliance manuals and operational procedures; hiring national and international staff and consultants; purchasing equipment; implementing a Pilot Project Initiative in Parwan Province; conducting training and workshops for skill development and generally building a solid base from which AREDP will grow. Initially the first phases are funded through the World Bank’s IDA facility and bi-lateral donors including DFID and others with a focus on particular regions of the country.

Job Summary:

The primary responsibility of the Procurement Officer (PO) is to handle the procurement activities of the Kandahar operations of the AREDP project under the supervision of the Procurement Manager (PUM), and includes: a) preparing all procurement documents; b) managing the Procurement Unit Database of Suppliers/Providers; c) supporting the PUM in procurement processes; and d) constantly coordinating procurement activities with other AREDP Kandahar Unit Office.

Duties & Responsibilities:

Supervised by the PUM and in accordance with the AREDP Procurement Manual the PO shall work to:
ï‚· Coordinate and implement the day-to-day operations of the Procurement Unit to plan, prepare and execute the procurement of goods and services for the Program according to the priorities established in the AREDP Procurement Plan;
ï‚· Prepare procurement notices, bidding documents, requests for proposals, invitations to bid, minutes of bid/tender opening sessions, evaluation reports, contracts;
ï‚· Coordinate the scheduling, arrangements and participation in bid opening sessions, prepares records and minutes of the these sessions;
ï‚· Assist to establish and maintain a state-of-the-art procurement filing, tracking and data management system;
ï‚· Assist to establish, maintain and update frequently the AREDP Procurement Unit Database of Suppliers and Providers;
ï‚· Support the PUM to prepare monthly Procurement Unit reports summarizing the progress of procurement against the AREDP Procurement Plan
ï‚· Constantly coordinates procurement activities with other AREDP Units, Offices, of Provincial Field Offices;
ï‚· Travel to Provincial Field Offices to train staff and establish, monitor the performance of suppliers and providers and improve any field based procurement;
ï‚· Perform other duties as may be assigned by the PUM.

Job Requirement:

The successful candidate will be able to work without direct supervision, pay attention to detail and will exhibit personal commitment, drive for results, efficiency, flexibility, respect for diversity, creative thinking and problem solving.
1. Knowledge/Experience
ï‚· Minimum 3 years general work experience;
ï‚· Minimum 1 years experience in procurement or contract management for projects implemented by NGOs, consultancy companies, GoA, or UN agencies;
ï‚· Experience with World Bank Guidelines for procurement is highly desirable;
ï‚· Proven experience and good knowledge of database management and office administration.
2. Qualifications/Skills
ï‚· Qualification: University degree in a related field (Business Administration, Economics, Engineering) desirable;
 Professionalism – an understanding of procurement techniques and practices; experience in procurement/contract execution and administration; analytical skills, including ability to research and analyze data and develop recommendations on procurement contracts awards and related issues; ability to obtain information, clarification and agreement on terms of contracts and/or specification requirements; demonstrated ability to apply good judgment in the context of assignments given;
ï‚· Planning and Organizing - Ability to plan own work and manage conflicting priorities;
 Management – Ability to manage staff and contribute to the skills and capacity building;
ï‚· Communications - Good communication (spoken and written) skills, including ability to explain and present procurement-related information/requirements and prepare written documents/communications in a clear, concise style;
ï‚· Technology Awareness - Highly developed computer skills using Word, Excel, Access, PowerPoint and the Internet, and excellent database management skills;
ï‚· Teamwork - Good interpersonal skills and ability to establish and maintain effective working relations with people in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity;Fluency in English (listening, reading, writing, and speaking) required.
ï‚· Fluency in written and spoken Dari/Pashto;
ï‚· Experience in training, capacity building, system set-ups etc in procurement will be an advantage
3. Abilities
ï‚· Ability to communicate effectively, orally and in writing.
ï‚· Ability to work in a high pressure environment;
ï‚· Ability to multi-task and work under pressure;
ï‚· Ability to work independently and also as an effective team member
ï‚· Professionalism in appearance and demeanour; and
ï‚· Willingness to enhance knowledge through training and personal initiative.
ï‚· Willingness to travel in Afghanistan.
Reports to the AREDP Procurement Manager, and accountable to the AREDP Management.
5 Years - subject to annual renewal extensions based on performance. There is an initial probation period of 3 months, and the initial contract will be until 31 December 2010

Job Location:

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