Procurement Specialist

  ( Ministry of Agriculture) AAIP Project
Bachelor's Degree   Afghanistan, Kabul Full Time 1478
Date Posted:May 28, 2017
Closing Date:Jun 9, 2017
Work Type:Full Time
Number of Vacancies:1
Functional Area:Procurement
Salary Range:As per NTA salary scale policy
Years of Experience:5 Years
Contract Duration:Not specified
Extension Possibility:No
Contract Type:Short Term
Probation Period:3 months
Required Languages:96,90,66

About ( Ministry of Agriculture) AAIP Project:


Building on the Agriculture Master Plan, the Government of the Islamic Republic of Afghanistan (GoA), in collaboration with its development partners, has defined a number of appropriate priorities for agricultural investments and policies under the National Agricultural Development Framework (NADF). In order to increase farmers' incomes and improve the food security situation, the GoA is giving foremost attention to strengthening of the agricultural production base. In this respect the government has asked the World Bank for assistance in strengthening agricultural input supply systems. Specifically, the GoA has requested the World Bank for assistance in the implementation of the Afghanistan Agriculture Inputs Project (AAIP) that will consist of the following four components: (i) Improve seed production and certification; (ii) Establish infrastructure and policies regarding quality control and safe use of fertilizers and agrochemicals; (iii) Improve input delivery systems; and (iv) Establish efficient project management, implementation and coordination mechanisms. The development objective of AAIP project is strengthened institutional capacity for safety and reliability of agricultural inputs and sustainable production of certified wheat seed. The implementation phase of the project is expected to start around mid 2013. Under its Seed Component, the project assists the Agricultural Research Institute of Afghanistan (ARIA) with their mandates of variety selection, maintenance breeding and production of Breeder’s Seed, the Improved Seed Enterprise (ISE) with their mandate to produce Foundation and Registered Seed, and the Afghan National Seed Organization (ANSOR) and its member Private Seed Enterprises (PSEs) with their mandate to produce and market Certified Seed. (NB Seed Certification is supported by another project, funded by the EU) Moreover the project will support the Ministry of Agriculture, Irrigation and Livestock (MAIL) with the overall coordination of the seed sector. Support provided by the project consists of hardware (equipment, constructions, etc.) and software (capacity building, organization, legislation, technical support, etc.). In order to coordinate the activities and provide the support mentioned, the project‘s Management Unit (PMU), apart from administrative and other technical units, contains a seed team consisting of a National Seed Program Coordinator and two National Seed Officers. It also provides short and long term national and international consultants and staff to the implementing partner organizations.

Job Summary:

TheProcurement Specialist is responsible for leading the preparation and execution of all contract documentation under the SGR project in accordance with the World Bank, MoF and MAIL rules. He/she will support the project in all procurement related matters and will have overall responsibility of the procurement performance of the SGR project and also assist the procurement unit of SGRproject in setting up and strengthening the procurement management system for the effective implementation of the project.

Duties & Responsibilities:

Ensuring that all procurements are conducted in accordance with the World Bank procurement guidelines and procedures agreed between the World Bank and the Government of Afghanistan.

Develop and transfer advice and guidance to the procurement unit and project staff to ensure that documentation for procurements are aligned with the outcomes sought by SGR project, while remaining compliant with World bank, ministry policies and the Afghan Procurement Law.

Prepare regular updates of procurement plan for SGR project.

Assist in ensuring timely issuance of notice to contractors.

Participate in contract negotiations on behalf of the SGR project.

Act as a focal point for SGR project and ministry procurement team staff to ensure effective communication and actions on procurement issues.

Coordinate with and report to the SGR project director and other relevant departments on procurement related issues.

Confirm procurement processes and time cycles are adequately factored into the planning process.

Ensure that procurement processes are reflected in guidance and manual documentation for SGR project and that all procurements are done in line with good procurement practice.

Provide advice and support on methods, systematic tools and criteria for improved prequalification and selection of contractors.

Provide support on piloting procedures and processes for compliance with the processes as detailed in the manual to ensure the establishment of a reliable procurement framework that promotes transparency and accountability.

Follow up with concerned government departments and the World Bank to have RFPs and RFB documents approved and issued in a timely manner according to the approved procurement plan.

Organize and train the procurement unit in a more state-of-the-art procurement filing system.

Ensure that time extension are issued before the contractual completion dates.

Assist procurement unit to keep a separate file for each contract from start of issuance to the final payment.

Maintain all quality control reports for each contract including OK cards.

Maintain physical and financial progress of each contract.

Prepare an inventory of contractors.

Follow up with concerned government departments and the World Bank to have the evaluation reports approved in a timely manner.

Follow up with concerned government departments and the World Bank to obtain the approval of the procurement plan/ documents in a timely manner.

He/she will report to the SGR project director.

Any other task as assigned by SGR project director.

Job Requirement:

The Procurement Specialist must have the following basic qualification and working experience:

Bachelor Degree or Master Degree in Business Administration/Economics/ Agricultural Economics or other related discipline.

At least 5 years relevant experience with Mater degree or 7 years’ experience with Bachelor degree.

Being fluent in English language; and should have good command on both national languages (Dari and Pashto).

Able to operate MS office computer programs (Windows, Word, Excel and Email).

Familiar with the procurement procedure of the World Bank and GoA.

Experience on World Bank or similar projects preferable.

Understanding of contracts management and contract follow up.

Excellent verbal and written communication skills.

Familiarity and well understanding Afghanistan procurement law and procedures.

Ability to work under pressure and work extra hours when required.

Job Location:

Afghanistan, Kabul
This job is expired