Procurement Specialist

About Ministry of Education (MoE)

Job Summary

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Duties & Responsibilities

Tasks to be performed:
Under the overall supervision and guidance of the Procurement Director, the Procurement Specialist (PS) will closely work with Senior Procurement Specialist as well as other procurement staff at the department, the incumbent will carry out following task, but not limited.
(i) Prepare an overall procurement plan for all goods, works and services to be procured during the project implementation stage and under the project EQUIP II;
(ii) Prepare Procurement Processing Schedule for major components of procurement plan for the project;
(iii) Update Procurement Plan and Procurement Schedule in compliance with loan/credit/ grant covenant.
(iv) Review and finalization the procurement documents like bidding documents, Request for Proposals (RFP), bid/proposal evaluation reports etc. for all contract packages in accordance with the procurement World Bank Guidelines and if necessary procurement law of Afghanistan
(v) Ensure that procurement is done in accordance with the provisions of the Financing Agreement and with IDA’s Guidelines
(vi) Prepare quarterly procurement report as per the agreed format with IDA. Responsible for timely submission of procurement reports as per the loan/credit/grant covenant of project and the guidance of Procurement Director.
(vii) Prepare final report assessing procurement performance of the project implementation stage.
(viii) Ascertain that budgetary allocations are appropriated to the respective end-users and thus ensure timely and effective project implementation;
(ix) Verify that all proposed purchases are eligible for IDA financing;
(x) Determine the appropriate method to procure goods for each contract;
(xi) Finalize specification of goods, prepare bidding documents and bidding advertisements;
(xii) Make all necessary arrangements for procuring all goods and services, including finalizing purchase documents based on user requirements and ensuring that technical specifications of goods are in conformity with the prescribed one;
(xiii) Organize opening and evaluation of bids, propose contract awards in according to IDA’s guidelines and arrange for transmission of documentation to IDA for approval (if necessary);
(xiv) Carry out all activities related to contracting including contract signing, handling of documents and guarantees that may be required, arranging shipment inspections as appropriate, and receiving, distributing and delivering goods;
(xv) Prepare a detailed plan for the proper allocation, distribution and storage of goods;
(xvi) Supervise the implementation of contracts including pre-shipment inspections (including any test, if necessary), inland transportation, delivery, acceptance and storage;
(xvii) Verify payments due under procurement contracts and help prepare applications for payment;
(xviii) Provide on the job training and organize, an necessary, procurement seminars for colleagues;

Job Requirements

Bachelor in economics/ statistics/ finance/ business/ management/ law or other relevant subjects;

At least 5 years of work experience in private or public procurement in capacity of Procurement Specialist/ Sr. Procurement Officer

At least 2 years of experience in World Bank funded project

Has proven expertise in use of internationally accepted contract documents for works, goods and services. Must have sound understanding of national regulations and international agencies’ procurement guidelines;

Experience in preparation of procurement plans for Government projects, bidding documents, RFPs and evaluation reports following donor agencies’ guidelines shall be an added advantage;

In depth knowledge of technical, commercial and legal aspects of procurement in development projects, financed by government and the World Bank is preferred;

Age not exceeding 60 years;

Ability in computer operation with experience of working independently;

Must possess excellent communication skills in English, both written and spoken.
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Submission Guideline

Interested Afghan candidates should submit their letter of interest (cover letter) along with the updated resumes to:
HRMU, MINISTRY OF EDUCATION
Deh Afghanan, Ministry of Education, 4th floor first Corridor first office, Kabul, Afghanistan
no later than 25th June2017, candidates who have access to the Internet can send their applications to the below email.


You are requested to send your letter of interest along with the updated resume, and attested degree from Ministry of Higher Education in Word or PDF file. Please mention post title and vacancy number in the subject line of your email. However, do not email us heavy sized files such as your certificates, recommendation letters and etc. THOSE WHO DO NOT FULFILL THE APPLYING REQUIREMENTS WILL NOT BE CONSIDERED FOR SHORTLIST. Only short listed candidates will be contacted with, and called for the test and interview. The test & interview dates, time and place will be determined and communicated with the short listed candidates only sooner after the deadline of vacancy announcement.

Ministry of Education is an Equal Opportunity Employer.
MoE does not and will not discriminate in employment and personnel practices on the basis of race, sex, handicap, religion, ethnic origin or any other basis prohibited by applicable law.

Candidates with disabilities and qualified female candidates are highly encouraged to apply.

According to NTA Policy this position will be place in C Grade

Functional Area

Procurement

Countries

Submission Email

Applications.moe@gmail.com

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