Procurement Specialist

  Ministry of Education (MoE)
Bachelor's Degree   Afghanistan, Kabul Full Time 1560
Date Posted:Jun 17, 2017
Closing Date:Jun 24, 2017
Work Type:Full Time
Number of Vacancies:1
Functional Area:Procurement
Salary Range:As per NTA salary scale policy
Years of Experience:5 Years
Contract Duration:Not specified
Extension Possibility:No
Contract Type:Short Term
Probation Period:3 months
Required Languages:0

About Ministry of Education (MoE):


The aim of the EQRA Project is “to increase equitable access to primary and secondary education, particularly girls, in selected lagging provinces, and to improve learning conditions in Afghanistan.” EQRA introduces a shift from monitoring only the enrollment of students (which also includes attention to students designated as ‘permanently absent’) to focusing on bringing children into school as well as student attendance. The Education Quality Reform for Afghanistan (EQRA) is fully aligned with the goals of the Afghanistan National Strategic Plan (NESP III). The project is designed to (A) increase equitable access in disadvantaged districts especially for girls; (B) improve quality of instruction/education service delivery and (C) enhance MoE governance and management capacity. The project focuses on the construction and expansion of schools, provide community-based education to out of school children, reform curriculum for all grades, improve and ensure textbooks delivery to schools, enhance academic supervision, strengthen teacher & TTC quality, improve execution of budget, strengthen and increase use of EMIS, implement capacity building reform, and reform recruitment process for civil service.

Job Summary:


Duties & Responsibilities:

Tasks to be performed:
Under the overall supervision and guidance of the Procurement Director, the Procurement Specialist (PS) will closely work with Senior Procurement Specialist as well as other procurement staff at the department, the incumbent will carry out following task, but not limited.
(i) Prepare an overall procurement plan for all goods, works and services to be procured during the project implementation stage and under the project EQUIP II;
(ii) Prepare Procurement Processing Schedule for major components of procurement plan for the project;
(iii) Update Procurement Plan and Procurement Schedule in compliance with loan/credit/ grant covenant.
(iv) Review and finalization the procurement documents like bidding documents, Request for Proposals (RFP), bid/proposal evaluation reports etc. for all contract packages in accordance with the procurement World Bank Guidelines and if necessary procurement law of Afghanistan
(v) Ensure that procurement is done in accordance with the provisions of the Financing Agreement and with IDA’s Guidelines
(vi) Prepare quarterly procurement report as per the agreed format with IDA. Responsible for timely submission of procurement reports as per the loan/credit/grant covenant of project and the guidance of Procurement Director.
(vii) Prepare final report assessing procurement performance of the project implementation stage.
(viii) Ascertain that budgetary allocations are appropriated to the respective end-users and thus ensure timely and effective project implementation;
(ix) Verify that all proposed purchases are eligible for IDA financing;
(x) Determine the appropriate method to procure goods for each contract;
(xi) Finalize specification of goods, prepare bidding documents and bidding advertisements;
(xii) Make all necessary arrangements for procuring all goods and services, including finalizing purchase documents based on user requirements and ensuring that technical specifications of goods are in conformity with the prescribed one;
(xiii) Organize opening and evaluation of bids, propose contract awards in according to IDA’s guidelines and arrange for transmission of documentation to IDA for approval (if necessary);
(xiv) Carry out all activities related to contracting including contract signing, handling of documents and guarantees that may be required, arranging shipment inspections as appropriate, and receiving, distributing and delivering goods;
(xv) Prepare a detailed plan for the proper allocation, distribution and storage of goods;
(xvi) Supervise the implementation of contracts including pre-shipment inspections (including any test, if necessary), inland transportation, delivery, acceptance and storage;
(xvii) Verify payments due under procurement contracts and help prepare applications for payment;
(xviii) Provide on the job training and organize, an necessary, procurement seminars for colleagues;

Job Requirement:

Bachelor in economics/ statistics/ finance/ business/ management/ law or other relevant subjects;

At least 5 years of work experience in private or public procurement in capacity of Procurement Specialist/ Sr. Procurement Officer

At least 2 years of experience in World Bank funded project

Has proven expertise in use of internationally accepted contract documents for works, goods and services. Must have sound understanding of national regulations and international agencies’ procurement guidelines;

Experience in preparation of procurement plans for Government projects, bidding documents, RFPs and evaluation reports following donor agencies’ guidelines shall be an added advantage;

In depth knowledge of technical, commercial and legal aspects of procurement in development projects, financed by government and the World Bank is preferred;

Age not exceeding 60 years;

Ability in computer operation with experience of working independently;

Must possess excellent communication skills in English, both written and spoken.

Job Location:

Afghanistan, Kabul
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