Program Support Coordinator

  Counterpart International
  Afghanistan Unspecified 449
Date Posted:Feb 14, 2011
Closing Date:Mar 6, 2011
Work Type:Unspecified
Number of Vacancies:1
Functional Area:Programme
Salary Range:Salary is negotiable
Years of Experience:5 Years
Contract Duration:Not specified
Possibility of Contract Extension: false
Contract Type:Permanent
Probation Period:1 month
Required Languages:

About Counterpart International:


Counterpart International is a global development organization that empowers people and communities to implement innovative and enduring solutions to social, economic, and environmental challenges. For nearly 50 years, Counterpart has been forging partnerships with communities in need to address complex problems related to economic development, food security and nutrition, and building effective governance and institutions. Counterpart has done groundbreaking work in more than 65 nations worldwide. Today we are widely regarded as an international development pioneer and leader – known best for our unique approach to partnership and capacity building, a commitment to learning and continuous improvement, and a reputation as a responsible steward of funder resources. In all we do, our ultimate goal is to have enduring impact– empowering every community we serve with the ability to create lasting change and build true self reliance.

Job Summary:

With direction and oversight from the Director of Program Support, the Program Support Coordinator will be responsible for the coordination activities of I-PACS II. She/He will work with Counterpart I-PACS II departments and partners to communicate, schedule, and carry out program activities in an organized manner. Specific responsibilities include assisting in I-PACS II department’s monthly planning and activity scheduling, in accordance with the annual work plan and project priorities. In addition, the Program Support Coordinator is responsible for compiling and editing all periodic reports, including bi-weekly and monthly updates, as well as quarterly and annual reports. Other responsibilities include collecting and providing information in response to requests for information from USAID and others, as well as carrying out activities as assigned by the Director of Program Support.

Duties & Responsibilities:

• Be responsible for taking minutes at management, staff, and other meetings (as requested by the CoP, DCoP or Director of Program Support), and distribution of the minutes to the relevant members.
• Coordinate, compile, and provide feedback on the monthly work plans of I-PACS II departments (in comparison to the I-PACS II annual work plan requirements), for submission to the Director of Program Support and CoP.
• Compile and edit bi-weekly and monthly updates, as well as quarterly and annual reports (from internal departments) for the donor, home office, etc.
• Create and organize orientation schedules (via communication with relevant departmtents) for newly hired staff.
• Coordinate with other departments when information is needed for CoP, DCoP, and USAID (e.g. Requests for Information), under the direction of the Director of Program Support.
• As requested/required, assist with proposal review and impact story review/feedback.
• Attend I-PACS directors, managers and other meetings, as a PC representative, as required.
• Support the functions of program coordination and the Director of Program Support, as required.
• Help manage official visits/visitors and their schedules, ensuring a collegial, open, and communicative environment with an emphasis on professionalism and teamwork.

Job Requirement:

• University degree or 3-5 years experience..
• At least three years experience working programmatically with an international NGO and expatriate staff.
• Experience performing scheduling/planning and reporting.
• Excellent organizational, communication, and interpersonal skills.
• Ability to prioritize and handle multiple tasks.
• Fluency in English and Dari necessary, and Pashtu preferred.
• Computer skills and ability to use Word, Excel, Outlook, Project, PowerPoint
• Desire to learn and demonstrated flexibility to work in a dynamic multicultural NGO environment, with respect, professionalism and gender sensitivity.

Job Location:

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