Program Support Officer

  Afghanistan Unspecified 303
Date Posted:Jul 26, 2010
Reference:BRO/2010/39
Closing Date:Aug 11, 2010
Work Type:Unspecified
Number of Vacancies:1
Gender:Male
Functional Area:General
Nationality:International
Salary Range:Salary is negotiable
Years of Experience:Fresh
Contract Duration:Open Ended
Extension Possibility:Yes
Contract Type:Short Term
Probation Period:1 month
Required Languages:

About Aga Khan Foundation:

Aga Khan Foundation (AKF) is a private international, nonprofit, and non-denominational development agency. It seeks sustainable solutions to long term problems of poverty, with special emphasis on the needs of rural communities in mountainous, coastal and other resource poor areas across the world. Concentrating its efforts in health, education, rural development and strengthening civil society sectors, AKF’s approach is based on long-term commitment that is maintained through political and social uncertainty. Aga Khan Foundation, Afghanistan is part of a dynamic network of development agencies currently operating in over 30 countries across Central and South Asia and East and West Africa. AKF,A currently manages and implements the largest, multi-sectoral development programme within the network and has built a strong reputation with the Government of Afghanistan, donors and local partners in a number of technical fields.

Job Summary:

To contribute to improved program quality across all AKF Bamyan/Parwan program sectors through:
• Supporting coordination between AKF program sectors, AKDN, partners, government and donors.
• Ensuring that programs are implemented in accordance with donor policies and procedures.
• Working with all program sectors to collect, consolidate, and disseminate information for donor proposals and reports, government agencies, meetings, the media, AKDN agencies, and within AKF.
• To support other members of the Program Quality Unit, including the Program Quality Manager, ERLU (Evaluation, Research, and Learning Unit) staff, Gender Advisor, and Program Integration staff.

Skills Required:

Not available

Provinces to travel:

Skills Description:

Duties & Responsibilities:

Support coordination between AKF program sectors, AKDN, partners, government and donors.
• Maintain a schedule of all relevant internal program meetings, government meetings, inter-agency meetings, sector working groups, etc., and provide information to the relevant AKF staff persons to attend the meeting.
• Organize monthly program manager meetings and record meeting minutes for dissemination.
• Organize and/or attend meetings and record and disseminate minutes upon request.
• Maintain and update contact lists.
• Update security information externally and internally in coordination with administration as needed.

Ensure that all programs are implemented in accordance with donor policies and procedures.
• Assist program managers in developing yearly plans of operations (YPOs) and budgets that correspond to donor requirements.
• Collect monthly reports from program managers; reconcile activities with the activities in the YPO and the budget; and identify and document variances.

Work with program sectors to collect, consolidate, and disseminate information for internal and external use.
• Collect monthly reports from program managers and analyze and consolidate information into a single report for dissemination to the Program Quality Manager, the Rural Development Manager, and the Regional Program Manager.
• Prepare monthly or quarterly reports for local government officials as needed and respond to requests for information.
• Support the NSP MIS officer in preparing monthly reports.
• Support proposal and donor report writing, regularly update grant information and maintain a list of all donor reporting deadlines.
• Prepare monthly reports on AKF and/or AKDN programming for dissemination at both internal and external meetings.
• Maintain and update Program Support files on the shared drive.
• Monitor and file all media coverage of AKF Bamyan/Parwan activities, indentify AKF activities or events to be covered by media agencies and coordinate with local and national journalists as needed.

Support members of the Program Quality Unit

• Support the Evaluation, Research and Learning Unit through collaborating with staff to develop learning materials, document case studies and success stories, conduct program evaluations, and disseminate information.
• Through working with program staff on YPO development and monthly reporting, support the Gender Advisor by providing information on gender targets documented in the program monthly reports; identify and document gaps in program implementation; and document gender specific successes and failures in programming.
• Through working with program staff on YPO development and monthly reporting, support the Integration staff through identifying and documenting areas for integration between programs.
• Translate documents and correspondences and act as English/Dari translator during meetings.
• General office duties and filing as needed.

Job Location:

Afghanistan

Qualifications:

• Undergraduate degree or 2 years of relevant experience.
• Comfortable working in English and Dari and ability to translate both written and orally.
• Excellent computer skills, specifically Microsoft Word, Excel, and Outlook.
• Good organizational skills.
• Ability to take initiative and to think critically.
• Experience with strategic planning in rural development programming.
• Previous experience in writing donor reports and proposals for funding.

Job Keywords:

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