ProgramAssociate (HIV)

  UNDP Afghanistan
High School   Afghanistan, Kabul Full Time 2127
Date Posted:Jun 21, 2017
Closing Date:Jul 3, 2017
Work Type:Full Time
Number of Vacancies:1
Functional Area:Programme
Salary Range:Salary is negotiable
Years of Experience:6 Years
Contract Duration:Not specified
Extension Possibility:Yes
Contract Type:Service Contract
Probation Period:Unspecified
Required Languages:96,90,66

About UNDP Afghanistan:


UNDP supports stabilization, state building, governance and development priorities in Afghanistan. UNDP support, in partnership with the Government, the United Nations system, the donor community and other development stakeholders, has contributed to institutional development efforts leading to positive impact on the lives of Afghan citizens. Over the years UNDP support has spanned such milestone efforts as the adoption of the Constitution; Presidential, Parliamentary and Provincial Council elections; institutional development through capacity-building to the legislative, the judicial and executive arms of the state, and key ministries, Government agencies and commissions at the national and subnational levels. UNDP has played a key role in the management of the Law and Order Trust Fund, which supports the Government in developing and maintaining the national police force and in efforts to stabilize the internal security environment. Major demobilization, disarmament and rehabilitation and area-based livelihoods and reconstruction programmes have taken place nationwide. UNDP Programmes in Afghanistan have benefited from the very active support of donors. UNDP Afghanistan is committed to the highest standards of transparency and accountability and works in close coordination with the United Nations Mission in Afghanistan and the UN system as a whole to maximize the impact of its development efforts on the ground.

Job Summary:

UNDP is key partner to the Global Fund to Fight AIDS, Tuberculosis and Malaria (the ‘Global Fund’, ‘GF’) and serves as interim Principal Recipient (PR) at the request of the Country Coordinating Mechanism (‘CCM’) or GF. In July 2014, the Afghanistan CCM requested UNDP Afghanistan to assume the PR’role for the HIV, TB, Malaria and Health System Strengthening grants under the Global Fund new funding model (the ‘Programmes’). The Ministry of Public Health, National AIDS Control Programme (MoPH) shall be the principal implementing partner (PIP) and a number of non-governmental organizations will be Sub-recipients (SR). In the role of interim PR, UNDP is responsible for the financial and programmatic management of the Global Fund grants as well as procurement of pharmaceutical and non-health items and the quality of the services provided under the programmes. In all areas of implementation, UNDP provides support to national partners to strengthen health systems to assume the PR’role when capacities permit. Central to UNDP’s work is strengthening partnerships between MoPH, other government agencies, affected communities, development partners and UN agencies to ensure more effective and inclusive governance of the response against the three diseases.

UNDP is a founding co-sponsor of the Joint UN Programme on HIV/AIDS (UNAIDS). The UNAIDS division of labor provides the framework for UNDPs response to the AIDS epidemic. UNDP’s work on HIV, health and development is organized into three main streams of work, as follows:

Mainstreaming, Gender;

Governance, Human rights and Vulnerable Groups;

Global Fund Partnership; Implementation Support and Capacity Development.

For the implementation of the Programmes funded by the Global Fund, UNDP Afghanistan will establish a Programme Management Unit (PMU) which will coordinate and oversee the implementation of the Programmes and ensure compliance of the terms and conditions of the grant agreements with the GF and UNDP rules, policies and procedures. The PMU will ensure coordination with other initiatives funded by the Global Fund and other health programmes, including the Multi-Country South Asia HIV Global Fund grant. In addition, it is critical the PMU links with other UNDP programmes in Afghanistan and also with other UNDP Country Offices acting as PR for Global Fund programmes in the region and globally.

Under the guidance and direct supervision of the National Project Officer (HIV), the Programme Associate (HIV) provides leadership in execution of services in the Global Fund Programme Management Unit (PMU) within UNDP Afghanistan’s Country Office, supports the design, planning and management of the HIV programme by managing data and facilitating programme implementation. The Programme Associate (HIV) promotes a client-oriented approach consistent with UNDP rules and regulations and ensures synergies with other GF funded programmes and other health programmes.

The Programme Associate (HIV) works in close collaboration with the operations, programme and project teams in the PMU and UNDP staff for resolving complex programme-related issues and information delivery.

Duties & Responsibilities:

Ensures the provision of effective and efficient grant management activities, with the following responsibilities:

Assist in the design, development and monitoring of budgets, work plans, milestones and indicators for Global Fund HIV programme;

Support the National Project Officer (HIV), in the SRs’ management and application processes when necessary (development of necessary documents and guidelines for calls for proposals, panel review, etc.) for the HIV programme;

In consultation with the PIP supports country and CSO partners in the development of strategies to facilitate results-based implementation of programme activities, in accordance with the action plans and within approved budgets;

Follow up on performance indicators/ success criteria, targets and milestones, preparation of reports to the donor and UNDP;

Analysis of the situation in programme, identification of operational and financial problems, development of solutions;

Supports the National Project Officer (HIV) in the management of audits for the programme, respond to audit queries, develop action plans to address audit recommendations and ensure timely implementation of audit recommendations.

Provides effective administrative support to management of the HIV programme focusing on the achievement of the following results:

Initiate the project, entering the HIV project into Atlas, and the preparation of required budget revisions

Ensure proper control of the supporting documents for the payments jointly with the National Project Officer (HIV), procurement and finance sections;

Raise requisitions, track expenditures , prepare monthly and quarterly financial expenditure reports, and register of goods receipt in Atlas;

Ensure maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas

Conduct timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers;

Review of Financial Reports; preparation of non-PO vouchers for the HIV programme;

Make budget check for requisitions, POs and vouchers;

Provid administrative support for the preparation and facilitation of HIV events, including workshops and trainings;

Liaise and coordinate with corporate UNDP services to ensure that expected results are delivered in a timely manner.

Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

Assist in dissemination of best practices for the management and imoplementation of HIV programme at the local level;

Assist in assessing needs of PIP, SRs and reinforcing capacities for effective programme implementation;

Organize trainings for the operations/ projects staff on HIV programme;

Synthesis of lessons learnt and best practices in HIV programme;

Sound contributions to knowledge networks and communities of practice.

Ensures guidance and capacity building and facilitation of knowledge building and sharing in the PMU focusing on achievement of following results:

Assist in provide guidance and capacity building of PIs, SRs and SSRs on issues of HIV and also HIV/TB;

Assist in develop training plan/curriculum for the PIs, SRs, SSRs financial and conducts trainings on GF performance based funding and financial reporting requirements management system;

Synthesis of lessons learned and best practices in HIV and also HIV/TB control;

Sound contributions to knowledge networks and communities of practice and monthly programme Newsletter;

Any other task as assigned by the Project Officer (HIV).

Job Requirement:


High School Certificate or bachelor.


Minimum of 6 years with high school or 4 years with Bachelor’s demonstrated experience in providing programme and administration support preferbly in health organizations;

People having bachelor degree in business administration, public administration, economic, medicine, sociology will be highly preferred;

Experience of working with Global Fund programmes is an advantage

Sound knowledge about communicable diseases at national level and an understanding of international mechanisms in place to deal with public health issues in Afghanistan and/or other developing country context;

Working knowledge of computers as well as excellent knowledge of Microsoft Windows and Microsoft Office applications.

Language Requirements:

Fluency in English, Pashtu and Dari with good verbal and written skills.
Core Competencies:

Demonstrates integrity by modeling the UN values and ethical standards;

Promotes the vision, mission, and strategic goals of UNDP;

Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.

Functional Competencies:

Demonstrates capacity to plan and organize programmes/projects effectively, including support to design, planning and implementation of programmes, management of data and reporting;

Strong analytical skills and strategic thinking including a sound understanding of the framework of UNDP’s cooperation with the Global Fund;

Focuses on impact and results for the client and responds positively to feedback;

Consistently approaches work with energy and a positive, constructive attitude;

Demonstrates resourcefulness, initiative and ability to meet tight deadlines;

Builds strong relationships with internal and external clients, including the Global Fund and the UN family of agencies;

Actively works towards continuing personal learning and development;

Promotes a knowledge sharing and learning culture in the office.

Promoting Organizational Learning and Knowledge Sharing

Researches best practices and poses new, more effective ways of doing things;

Documents and tracks innovative strategies/best practices/new approaches.

Client Orientation

Reports to internal and external clients in a timely and appropriate fashion;

Organizes and prioritizes work schedule to meet client needs and deadlines;

Establishes, builds and sustains effective relationships within the work unit and with internal and external clients.

Job Location:

Afghanistan, Kabul
This job is expired