|Date Posted:||Jul 6, 2017|
|Closing Date:||Aug 19, 2017|
|Work Type:||Full Time|
|Number of Vacancies:||1|
|Salary Range:||Salary is negotiableNone|
|Years of Experience:||5 Years|
|Contract Duration:||Not specified|
|Contract Type:||Service Contract|
Duties & Responsibilities:
The Programme Assistant provides support in a range of specialized administrative process and
specialized support services. The work context calls for a good knowledge of administrative rules.
The incumbent has contact with staff at various levels within the Culture and Administration Units.
The recruited candidate shall:
Support the Culture Unit by providing administrative assistance of regular and extrabudgetary
Compile data on programme activities to support reporting on project delivery;
Assist the Culture Unit in producing interim/final reports, documents, publications and
correspondence related to work of the Unit;
Assist in procurement of equipment and other supplies for field projects and office
Initiate procedures for recruiting consultants, local staff, partner firms/NGOs;
Initiate travel authorizations in conjunction with missions and visiting officials;
Organize HQ/field meetings and workshop by booking venues, informing participants,
distributing documentation and initiating travel authorizations;
UNESCO DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS.
Inform team members of specific administrative processes and related procedures, to
support work planning in timely and coordinated execution of work;
Route information and queries for response as appropriate;
Maintain Unit programme content on inter/intranet sites and monitor traffic;
Maintain information systems and databases on both physical and electronic media;
Assist the Culture Unit in organizing the publication and dissemination of official
documents, reports and publications through both internet and physical distribution.
EDUCATION AND WORK EXPERIENCE
University Degree in Business Administration or related field and five years of experience in the
provision of office support and administrative services would be an asset;
Demonstrates integrity by modeling the UN’s values and ethical standards Promotes the vision,
mission, and strategic goals of UNESCO; Displays cultural, gender, religion, race, nationality and age
sensitivity and adaptability;
Fluency in English.
Computer literacy and ability to use effectively word processing and office technology equipment.
Knowledge of the Organization’s computerized financial/personnel systems.
1 year, with a three-month probationary period