Programme Assistant

Job Summary:

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Duties & Responsibilities:

The Programme Assistant provides support in a range of specialized administrative process and
specialized support services. The work context calls for a good knowledge of administrative rules.
The incumbent has contact with staff at various levels within the Culture and Administration Units.
The recruited candidate shall:
 Support the Culture Unit by providing administrative assistance of regular and extrabudgetary
projects;
 Compile data on programme activities to support reporting on project delivery;
 Assist the Culture Unit in producing interim/final reports, documents, publications and
correspondence related to work of the Unit;
 Assist in procurement of equipment and other supplies for field projects and office
activities:
 Initiate procedures for recruiting consultants, local staff, partner firms/NGOs;
 Initiate travel authorizations in conjunction with missions and visiting officials;
 Organize HQ/field meetings and workshop by booking venues, informing participants,
distributing documentation and initiating travel authorizations;
UNESCO DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS.
 Inform team members of specific administrative processes and related procedures, to
support work planning in timely and coordinated execution of work;
 Route information and queries for response as appropriate;
 Maintain Unit programme content on inter/intranet sites and monitor traffic;
 Maintain information systems and databases on both physical and electronic media;
 Assist the Culture Unit in organizing the publication and dissemination of official
documents, reports and publications through both internet and physical distribution.

Job Requirement:

EDUCATION AND WORK EXPERIENCE
University Degree in Business Administration or related field and five years of experience in the
provision of office support and administrative services would be an asset;
CORE
Demonstrates integrity by modeling the UN’s values and ethical standards Promotes the vision,
mission, and strategic goals of UNESCO; Displays cultural, gender, religion, race, nationality and age
sensitivity and adaptability;
LANGUAGE SKILLS
Fluency in English.
COMPUTER SKILLS
Computer literacy and ability to use effectively word processing and office technology equipment.
Knowledge of the Organization’s computerized financial/personnel systems.
ASSIGNMENT DURATION:
1 year, with a three-month probationary period
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Job Location: