Project Assistant

  ( Ministry of Agriculture) AAIP Project
Bachelor's Degree   Afghanistan, Kabul Full Time 1994
Date Posted:May 28, 2017
Reference:Reference: 03/MAIL/SGR
Closing Date:Jun 9, 2017
Work Type:Full Time
Number of Vacancies:1
Functional Area:Management
Salary Range:As per NTA salary scale policy
Years of Experience:2 Years
Contract Duration:Not specified
Extension Possibility:No
Contract Type:Short Term
Probation Period:3 months
Required Languages:96,90,66

About ( Ministry of Agriculture) AAIP Project:


Building on the Agriculture Master Plan, the Government of the Islamic Republic of Afghanistan (GoA), in collaboration with its development partners, has defined a number of appropriate priorities for agricultural investments and policies under the National Agricultural Development Framework (NADF). In order to increase farmers' incomes and improve the food security situation, the GoA is giving foremost attention to strengthening of the agricultural production base. In this respect the government has asked the World Bank for assistance in strengthening agricultural input supply systems. Specifically, the GoA has requested the World Bank for assistance in the implementation of the Afghanistan Agriculture Inputs Project (AAIP) that will consist of the following four components: (i) Improve seed production and certification; (ii) Establish infrastructure and policies regarding quality control and safe use of fertilizers and agrochemicals; (iii) Improve input delivery systems; and (iv) Establish efficient project management, implementation and coordination mechanisms. The development objective of AAIP project is strengthened institutional capacity for safety and reliability of agricultural inputs and sustainable production of certified wheat seed. The implementation phase of the project is expected to start around mid 2013. Under its Seed Component, the project assists the Agricultural Research Institute of Afghanistan (ARIA) with their mandates of variety selection, maintenance breeding and production of Breeder’s Seed, the Improved Seed Enterprise (ISE) with their mandate to produce Foundation and Registered Seed, and the Afghan National Seed Organization (ANSOR) and its member Private Seed Enterprises (PSEs) with their mandate to produce and market Certified Seed. (NB Seed Certification is supported by another project, funded by the EU) Moreover the project will support the Ministry of Agriculture, Irrigation and Livestock (MAIL) with the overall coordination of the seed sector. Support provided by the project consists of hardware (equipment, constructions, etc.) and software (capacity building, organization, legislation, technical support, etc.). In order to coordinate the activities and provide the support mentioned, the project‘s Management Unit (PMU), apart from administrative and other technical units, contains a seed team consisting of a National Seed Program Coordinator and two National Seed Officers. It also provides short and long term national and international consultants and staff to the implementing partner organizations.

Job Summary:

The Project Assistant of SGR project is responsible for supporting high-level overall departments to provide administrative support and performs numerous duties, including scheduling, writing correspondence, emailing, handling visitors, routing callers, and answering questions, requests or similar tasks.

Duties & Responsibilities:

Maintaining and arranging the SGR project day – to – activities for the project director.

Maintain the general filing system of SGR project (both hard and soft copy).

Monitoring and processing all incoming and outgoing correspondence telephone, letters, queries and request for the SGR project director.

Keep records, control and scheduling appointments for the SGR project director.

Typing all documents and reports for the project director as required.

Maintain monthly, quarterly and annual reports and distribute them on a regular schedule.

Prepare reports, memos, letters, presentation and other documents, using Word, Spreadsheet, Power Point etc.

Maintain up to date contact list details (e-mail addresses, telephone numbers, etc.)

Provide a disciplined, clean and professional office environment.

Assist in the planning and preparation of meetings/conference and other related issues.

Attend meetings, prepare minutes, circulate and records decisions of meetings.

Distribute office stationary to the staff and keep an updated list for them.

Follow up various administrative functions supporting the SGR project director.

Operate office equipment, such as photocopier, fax machine, scanner, printer, etc.

He/she will report to the SGR project director.

Any other duties assigned by the SGR project director.

Travels to Provinces
Require Travels to provinces.

Job Requirement:

Bachelor Degree in Business Administration/Agriculture or other related discipline.

Minimum 2 years of work experience in the field of management, project management or other related field.

Able to operate MS office computer programs (Windows, Word, Excel and Email).

Being fluent in English language; and should have good command on both national languages (Dari and Pashto).

Strong communication and writing skills.

Ability to interact with team members and suppliers.

Experience with event management or project management.

Ability to solve problems.

Experience on World Bank or similar projects preferable.

Ability to manage time effectively.

Ability to work under pressure and work extra hours when required.

Job Location:

Afghanistan, Kabul
This job is expired