Project Management Assistant

Diploma   Kabul, Afghanistan Full Time 2561
Date Posted:Jun 18, 2020
Closing Date:Jul 2, 2020
Work Type:Full Time
Number of Vacancies:2
Functional Area:Programme
Salary Range:As per company salary scale
Years of Experience:5 - 6 Years
Contract Duration:1 year(s)
Extension Possibility:Yes
Contract Type:Permanent
Probation Period:3 months
Required Languages:Dari,Pashto,English

About USAID/Afghanistan:



ISSUANCE DATE: June 18, 2020

CLOSING DATE/TIME: July 02, 2020 (4:30 PM KBL Time)

SUBJECT: Solicitation for a Cooperating Country National Personal Service Contractor (CCNPSC) Project Management Assistant – FSN-09 (Multiple Vacancies) 

Dear Prospective Offerors:

The United States Government, represented by the U.S. Agency for International Development (USAID), is seeking offers from qualified persons to provide personal services under contract as described in this solicitation.

Offers must be in accordance with Attachment 1 of this solicitation. Incomplete offers will not be considered. Offerors should retain copies of all offer materials for their records.

This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the offers. 

Any questions must be directed in writing to the Point of Contact specified in the Attached 1.


Contracting Officer


1. SOLICITATION NO.: 72030620R10032

2. ISSUANCE DATE: June 18, 2020 

3. CLOSING DATE/TIME FOR RECEIPT OF OFFERS: July 02, 2020 no later than 4:30 PM Kabul time.

4. POINT OF CONTACT: E-mail at

5. POSITION TITLE: Project Management Assistant – (Multiple Vacancies) 

6. MARKET VALUE: Equivalent to FSN-09 (Step 1 – 13)

In accordance with AIDAR Appendix J and the Local Compensation Plan of US Embassy Afghanistan. Final compensation will be negotiated within the listed market value.

7. PERIOD OF PERFORMANCE: Five (5) years, estimated to start one (1) month following receipt of Security Clearance. Employment contract issued under this solicitation is of a continuing nature. Its duration is expected to be part of a series of sequential contracts.

8. PLACE OF PERFORMANCE: Kabul, Afghanistan with possible travel as stated in the Statement of Duties.

9. ELIGIBLE OFFERORS: Cooperating Country National (CCN), meaning an individual who is a cooperating country (Afghanistan) citizen, or a non-cooperating country citizen lawfully admitted for permanent residence in the cooperating country.

10. SECURITY LEVEL REQUIRED: Foreign Service National (FSN) Security Certification.

Job Summary:


1. General Statement of Purpose of the Contract

The Office of Democracy and Governance has a Program Support Team, and four Technical Teams: Elections and Political Processes; Governance; Rule of Law and Anti-Corruption; and Civil Society and Media. The incumbent is assigned to the Governance Team, and is responsible for providing assistance to the development and management of the governance team activities, program information systems, preparing necessary program implementation documents, and assisting the technical staff of contractors, grantees and the mission in planning and implementation functions. 

The incumbent reports to the Governance Team Lead in USAID/Afghanistan’s Office of Democracy & Governance (ODG). As required, she may also provide support to the Elections and Political Processes; Rule of Law and Anti-Corruption; and Civil Society and Media teams as well. The incumbent assumes primary responsibility for defining, achieving, and reporting on results from USAID programs in democracy & governance development activities.

Duties & Responsibilities:

2. Statement of Duties to be Performed 

Under the general supervision and technical guidance of the Office Director, Deputy Director, and the Governance Team Lead, the employee gathers and coordinates democracy and governance activity data to fulfill reporting requirements, serves as a program manager, Contracting/Agreement Officer Representative (C/AOR) and a mission’s professional specialist in Democracy and Governance matters.


Work involves the full range of consultative, advisory, monitoring, management, data collection, analysis and evaluative services across the country. General responsibilities include:

Program and Activity Management Assistance: 

a) Assist with the development and management of DG office programs, including financial, technical, and a result reporting on baseline and periodic performance targets. Conduct directly, as a member of a team and with/without staff support, technical analysis. Develop cost estimates, institutional capacity assessments, equipment requirement projections, and training needs assessment. Manage the schedules of projects as a representative of USAID in Afghanistan. Draft necessary documentation and lead reviews related to project amendments, project contracting, standard USAID reports, and project outreach and communication. Manage performance of financial review and analysis of the financial parameters of the project and prepare project related financial projections.

b) Assist other ODG A/COR’s to review activities for compliance with U.S. laws, USAID regulations and policies, international law, and bilateral international agreements between the U.S. Government (USG) and host country government. Review contracts/agreements in consultation with the Office of Acquisition and Assistance (OAA) and provide guidance to and oversight of contractor actions concerning project procurement and the use of project funded assets.

c) Manage democracy assistance activities in one or more of the following areas: Rule of law, Elections, Political parties, Parliament, Sub-national governance, and Civil Service Capacity Building. In that capacity, incumbent manages activities from inception to completion, and is responsible for all facets of project design and development, including information gathering, needs assessments, feasibility studies, drafting of concept papers and scopes of work, project budget formulation, and evaluation of bids for major projects and programs.

d) Serve as a A/COR.

e) Prepare standard USAID program management documents, correspondence, and procurement documents such as Global Acquisition and Assistance System (GLAAS) requests.  

f) Assist with the preparation of standard briefing packages to be used to brief USG officials and visitors.  

Program and Activity Reporting Assistance: 

a) Assist with the preparation of program reports on a quarterly or as need basis. Appraise program performance by comparing actual levels of achievement or progress against program targets. Provide project and activity status and achievement updates as necessary to serve as a means to enhance outreach and communication on ODG activities.

b) Analyze and report on those aspects of democracy assistance activities at the national and sub-national level relating to democracy and good governance. Using published and unpublished sources, and, where necessary, conducting research of a qualitative and/or quantitative nature, assess the impact of new developments and interventions regarding democracy assistance in assigned areas.

c) Perform a variety of research, reporting, contact, monitoring, and analytical duties in support of senior development assistance personnel responsible for the full range of professional development assistance functions. 

3. Supervisory Relationship

Under the overall direction of the Program Support Team Leader, or designee, plans and carries out day to day management of portfolio with a certain degree of independence. Assigned duties demand sound judgment, personal initiative, and the ability to assume increasing responsibility. Meet regularly with supervisor to discuss status of projects and related activities.  

4. Supervisory Controls




The work requested does not involve undue physical demands.

Job Requirement:


a. Education: At least two (2) years of college/university studies in Business/Public Administration, Management, Political Science, Democracy and Governance, International Relations or Economics is required. (Education requirement must be met at the time of application for the subject position).

b. Work Experience: Must have five (5) years of relevant work experience in the fields of governance, administration, elections, rule of law, civil society, and/or management support with a development entity involved in programming design, management and implementation is required. (Work experience requirement must be met at the time of application for the subject position).

c. Language: Level IV (Fluent) speaking/reading English and Level IV (Fluent) speaking/reading Dari and/or Pashtu is required. (English language ability will be tested).

d. Knowledge: The incumbent must be knowledgeable about and committed to the role democracy and governance plays in a democratic system. In addition, thorough knowledge of statistical methodology and techniques and good understanding of internal democracy & governance reporting requirements and procedures is required. Contacts with appropriate governmental officials and non-governmental professionals are essential. This must be complemented by a good understanding of 1) the economic, political, and cultural characteristics, and 2) the social problems, resources, and development prospects/priorities for Afghanistan. Must have good knowledge, or the potential to acquire such knowledge, of USG legislation relating to development assistance; USAID programming policies, regulations, procedures and documentation; and of the objectives, methodology, and status of the program and projects to which assigned.  

e. Skills and Abilities: Incumbent must have ability to obtain, analyze and evaluate a variety of data and to organize/present it in concise written and oral form; independently plan, develop, manage and evaluate programs and projects; and furnish information and advice in assigned areas with detachment and objectivity. Must be able to independently establish and maintain professional contacts and be effective in obtaining the willing agreement, cooperation and support of relevant counterparts in the country. Incumbent must have professional skills of standard computer skills such as Microsoft Office.


The Government may award a contract without discussions with offerors in accordance with FAR 52.215-1. The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c). In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers. The FAR provisions referenced above are available at

All applications will be screened for meeting the minimum requirements (Education and Experience). Successful applications will then be ranked by the TEC on Work Experience (100 Points).

Following the ranking by the TEC, successful candidates will be invited for an English and Proficiency Test (EPT) and a Knowledge, Skills and Abilities Test. Successful candidates for these tests will further be invited for an oral interview. Candidates will be selected on final average scores of the Knowledge, Skills and Abilities and Interview.

Job Location:

Afghanistan, Kabul
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