Project Management Assistant (Elections) (Multiple Vacancies)

Diploma   Kabul, Afghanistan Full Time 3221
Date Posted:Aug 7, 2019
Closing Date:Aug 25, 2019
Work Type:Full Time
Number of Vacancies:2
Functional Area:Programme
Salary Range:As per company salary scale
Years of Experience:5 Years
Contract Duration: Unspecified
Extension Possibility:Yes
Contract Type:Long-term
Probation Period:3 months
Required Languages:Dari,Pashto,English

About USAID/Afghanistan:



ISSUANCE DATE: Aug 07, 2019

CLOSING DATE/TIME: Aug 25, 2019 (4:30 pm KBL time)

SUBJECT:     Solicitation for a Cooperating Country National Personal Service Contractor (CCNPSC) Project Management Assistant (Elections) – Office of Democracy and Governance (ODG) - FSN-09 – (Multiple Vacancies)  

Dear Prospective Offerors:

The United States Government, represented by the U.S. Agency for International Development (USAID), is seeking offers from qualified persons to provide personal services under contract as described in this solicitation.

Offers must be in accordance with Attachment 1, Sections I through V of this solicitation. Incomplete or unsigned offers will not be considered. Offerors should retain copies of all offer materials for their records.

This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the offers.

Any questions must be directed in writing to  


Job Summary:

Female candidates are strongly encouraged to apply


1.     SOLICITATION NO.: 72030619R10041

2.     ISSUANCE DATE: August 07, 2019

3.     CLOSING DATE/TIME FOR RECEIPT OF OFFERS: August 25, 2019 no later than 4:30 pm Kabul time.

4.     POSITION TITLE: Project Management Assistant (Elections) (Multiple Vacancies)

5.     MARKET VALUE: Equivalent to FSN-09 (Step 1 – 13)

In accordance with AIDAR Appendix J and the Local Compensation Plan of US Embassy Afghanistan. Final compensation will be negotiated within the listed market value.

6.     PERIOD OF PERFORMANCE: Employment under any contract issued under this solicitation is of a continuing nature. Its duration is expected to be part of a series of sequential contracts; all contract clauses, provisions, and regulatory requirements concerning availability of funds and the specific duration of the contract shall apply. The initial CCNPSC contract will be for one year with a four years option pending continued need for the position, contractor performance, and funds availability.

7.     PLACE OF PERFORMANCE: Kabul, Afghanistan.

8.     SECURITY LEVEL REQUIRED: Foreign Service National (FSN) Security Certification.

Skills Required:

Technical knowledge

Requires travel to provinces:


Skills Description:

a.     Incumbent must have ability to obtain, analyze and evaluate a variety of data and to organize/present it in concise written and oral form; independently plan, develop, manage and evaluate programs and projects; and furnish information and advice in assigned areas with detachment and objectivity. Must be able to independently establish and maintain professional contacts and be effective in obtaining the willing agreement, cooperation and support of relevant counterparts in the country. Incumbent must have professional skills of standard computer skills such as Microsoft Office. 

Duties & Responsibilities:


1.     General Statement of Purpose of the Contract

The Office of Democracy and Governance (ODG) has a Program Support Team, and four Technical Teams: Elections and Political Processes; Governance; Rule of Law and Anti-Corruption; and Civil Society and Media. The incumbent will be assigned to the Elections and Political Processes Team, and is responsible for providing assistance to the development and management of the Elections and Political Processes activities, program information systems, preparing necessary program implementation documents, and assisting the technical staff of contractors, grantees and the mission in planning and implementation functions.


The Incumbent reports to the Elections and Political Processes Team Lead in USAID/Afghanistan’s ODG. As required, the incumbent may also provide support to the Governance; Rule of Law and Anti-Corruption; and Civil Society and Media teams as well. The incumbent assumes primary responsibility for defining, achieving, and reporting on results from USAID programs in democracy & governance development activities.


2.     Statement of Duties to be Performed

Under the general supervision and technical guidance of the ODG’s Director, Deputy Director, and the Elections and Political Processes Team Lead, the employee gathers and coordinates democracy and governance activity data to fulfill reporting requirements, serves as a program manager, Contracting/Agreement Officer Representative and a mission’s professional specialist in DG matters.

Work involves the full range of consultative, advisory, monitoring, management, data collection, analysis and evaluative services across the country. General responsibilities include:

Program and Activity Management Assistance:

1.     Assist with the development and management of DG office programs, including financial, technical, and a results reporting on baseline and periodic performance targets. Conduct directly, as a member of a team and with/without staff support, technical analysis. Develop cost estimates, institutional capacity assessments, equipment requirement projections, and training needs assessment. Manage the schedules of projects as a representative of USAID in Afghanistan. Draft necessary documentation and lead reviews related to project amendments, project contracting, standard USAID reports, and project outreach and communication. Manage performance of financial review and analysis of the financial parameters of the project and prepare project related financial projections.

2.     Assist other ODG Agreement/Contracting Officer Representative (A/COR’s) to review activities for compliance with U.S. laws, USAID regulations and policies, international law, and bilateral international agreements between the U.S. Government (USG) and host country government. Review contracts/agreements in consultation with the Office of Acquisition and Assistance (OAA) and provide guidance to and oversight of contractor actions concerning project procurement and the use of project funded assets.

3.     Manage democracy assistance activities in one or more of the following areas: Rule of law, Elections, Political parties, Parliament, Sub-national governance, and Civil Service Capacity Building. In that capacity, incumbent manages activities from inception to completion, and is responsible for all facets of project design and development, including information gathering, needs assessments, feasibility studies, drafting of concept papers and scopes of work, project budget formulation, and evaluation of bids for major projects and programs.

4.     Serve as a C/AOR.

5.     Prepare standard USAID program management documents, correspondence, and procurement documents such as Global Acquisition and Assistance System (GLAAS) requests.

6.     Assist with the preparation of standard briefing packages to be used to brief USG officials and visitors.

Program and Activity Reporting Assistance:

1.     Assist with the preparation of program reports on a quarterly or as needed basis. Appraise program performance by comparing actual levels of achievement or progress against program targets. Provide project and activity status and achievement updates as necessary to serve as a means to enhance outreach and communication on ODG activities.

2.     Analyze and report on those aspects of democracy assistance activities at the national and sub-national level relating to democracy and good governance. Using published and unpublished sources, and, where necessary, conducting research of a qualitative and/or quantitative nature, assess the impact of new developments and interventions regarding democracy assistance in assigned areas.

3.     Perform a variety of research, reporting, contact, monitoring, and analytical duties in support of senior development assistance personnel responsible for the full range of professional development assistance functions.

The contractor is eligible for temporary duty (TDY) travel to U.S., or to other Missions abroad, to participate in the “Foreign Service National” Fellowship Program, in accordance with USAID policy.

3.     Supervisory Relationship

Under the overall direction of the Program Support Team Leader, or his/her designee, the incumbent plans and carries out day to day management of his/her portfolio with a certain degree of independence. Assigned duties demand sound judgment, personal initiative, and the ability to assume increasing responsibility. Meet regularly with supervisor to discuss status of projects and related activities.

4.     Supervisory Controls



Cooperating Country National (CCN), meaning an individual who is a cooperating country citizen or a non-cooperating country citizen lawfully admitted for permanent residence in the cooperating country.


The work requested does not involve undue physical demands.



Any questions about this solicitation may be directed to: . Applications submitted to this email address will not be considered.

Note: No in-person appointments or telephone calls will be entertained, unless you are required to have more information about this solicitation.

Job Location:

Afghanistan, Kabul


a.     Education:  At least two (2) years of college/university studies in Business/Public Administration, Management, Political Science, Democracy and Governance, International Relations or Economics is required. (Education requirement must be met at the time of application for the subject position).

b.     Work Experience: Must have at least five (5) years of relevant work experience in the fields of elections, governance, administration, rule of law, civil society, and/or management support with a development entity involved in programming design, management and implementation is required. (Work experience requirement must be met at the time of application for the subject position).

c.      Language: Level IV (Fluent) speaking/reading of English language and Level IV (Fluent) speaking/reading of Dari or Pashto is required. (English language ability will be tested).

d.        Knowledge: The incumbent must be knowledgeable about and committed to the role democracy and governance plays in a democratic system. In addition, thorough knowledge of statistical methodology and techniques and good understanding of internal democracy & governance reporting requirements and procedures is required. Contacts with appropriate governmental officials and non-governmental professionals are essential. This must be complemented by a good understanding of 1) the economic, political, and cultural characteristics, and 2) the social problems, resources, and development prospects/priorities for Afghanistan. Must have good knowledge, or the potential to acquire such knowledge, of USG legislation relating to development assistance; USAID programming policies, regulations, procedures and documentation; and of the objectives, methodology, and status of the program and projects to which assigned.


Below factors will be used for screening candidates to be considered for English Proficiency and written examination.

•          Work Experience                   50 points

•          Knowledge                            30 points

•          Skills and Abilities                 20 points

           Maximum Points:                 100 points

After an initial application screening, the best qualified applicants will be invited for a written examination, English Proficiency Test and to an oral interview.

Job Keywords:

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