|Date Posted:||Jul 24, 2021|
|Closing Date:||Aug 7, 2021|
|Work Type:||Full Time|
|Number of Vacancies:||2|
|Salary Range:||As per company salary scaleAF|
|Years of Experience:||3 Years|
|Contract Duration:||5 year(s)|
|Possibility of Contract Extension:||Yes|
|Probation Period:||3 months|
SOLICITATION NUMBER: 72030621R10015
ISSUANCE DATE: July 24, 2021
CLOSING DATE/TIME: August 07, 2021 (4:30 PM Kabul Time)
SUBJECT: Solicitation for a Cooperating Country National Personal Service Contractor (CCNPSC) Project Management Assistant FSN-08 (Multiple Vacancies)
Dear Prospective Offerors:
The United States Government, represented by the U.S. Agency for International Development (USAID), is seeking offers from qualified persons to provide personal services under contract as described in this solicitation.
Offers must be in accordance with Attachment 1 of this solicitation. Incomplete offers will not be considered. Offerors should retain copies of all offer materials for their records.
This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the offers.
Any questions must be directed in writing to the Point of Contact specified in the attachment 1.
Female candidates are strongly encouraged to apply
I. GENERAL INFORMATION
1. SOLICITATION NO.: 72030621R10015
2. ISSUANCE DATE: July 24, 2021
3. CLOSING DATE AND TIME FOR RECEIPT OF OFFERS: August 07, 2021 no later than 4:30 PM Kabul time
4. POINT OF CONTACT: E-mail at email@example.com
5. POSITION TITLE: Project Management Assistant
6. MARKET VALUE: Equivalent to FSN-08 (Step 1 – 13)
In accordance with AIDAR Appendix J and the Local Compensation Plan of U.S. Embassy Afghanistan. Final compensation will be negotiated within the listed market value.
7. PERIOD OF PERFORMANCE: Five (5) years, estimated to start one (1) month following receipt of Security Clearance. Employment contract issued under this solicitation is of a continuing nature. Its duration is expected to be part of a series of sequential contracts.
8. PLACE OF PERFORMANCE: Kabul, Afghanistan with possible travel as stated in the Statement of Duties.
9. ELIGIBLE OFFERORS: Cooperating Country National (CCN), meaning an individual who is a cooperating country (Afghanistan) citizen, or a non-cooperating country citizen lawfully admitted for permanent residence in the cooperating country.
10. SECURITY LEVEL REQUIRED: Foreign Service National (FSN) Security Certification.
11. STATEMENT OF DUTIES
1. General Statement of Purpose of the Contract
The incumbent is assigned to the USAID/Afghanistan Office of Health and Nutrition (OHN), and supports the existing portfolio in Reproductive Health, Nutrition, Maternal and Child Health, Infectious Diseases and Health System Strengthening. The incumbent reports to the Office Director of OHN or the designee, the incumbent assists and supports to various Contracting Officers’ Representative (CORs) that oversee the Office’s portfolio of more than 15 implementing mechanisms and is also assigned to support CORs and Agreement Officer's Representatives (AORs) of other projects. The incumbent is expected to liaise with, support, and brief OHN management and staff concerning the project/activity management, financial management, and internal and external communications of projects. The incumbent works closely with the OHN’s program staff members for budget, monitoring and evaluation, and project management matters. The incumbent also liaises with the relevant technical staff of the Office of Acquisition and Assistance (OAA) and the Office of Financial Management (OFM) on contracting and financial management issues concerning projects and activities.
Duties & Responsibilities:
2. Statement of Duties to be Performed
Under the supervision of the OHN Director or the designee, the incumbent is responsible for a variety of project management duties in support of project implementation, which includes performance management and reporting, financial and contract management, and other relevant duties. The incumbent is involved in the upcoming strategy, project design and, when necessary, in program/policy coordination with other United States Government (USG) agencies and donors involved in health and nutrition related programming.
The incumbent must have project management and analytical skills, as well as good judgment, and an ability to work with minimal supervision. The incumbent must ensure that project activities are designed, managed, and implemented to achieve the Agency’s goals and objectives for Afghanistan, within USG and USAID mandate(s) and financial resource constraints.
A. Performance Management and Reporting
For the relevant projects to which the incumbent is assigned, the incumbent assists the concerned CORs/AORs in all project management actions. The incumbent provides inputs/participate in the review and approval of the concerned implementing partners’ work plans, monitoring and evaluation plans, branding and marking plans, gender analyses, environmental mitigation and monitoring plans, and other required core project documents.
The incumbent helps in the tracking and reporting of project progress on a continuing basis, especially the key performance indicators that measure the achievement of the main outputs and outcomes. The incumbent contributes to the review and approval of draft progress reports (i.e., inception, quarterly, annual, and final), as well as the performance of all applicable tiers in compliance with the Mission’s multi-tier monitoring system. The incumbent provides necessary inputs to and participate in performance reviews (Mission-wide and project specific). The incumbent alerts the concerned CORs/AORs of challenges being faced by the projects assigned to and assists to ensure that all identified issues are discussed (with agreed actions documented) and eventually resolved.
As a member of the OHN, the incumbent contributes to strategy development, monitoring and evaluation, and gender mainstreaming initiatives and activities. Joins coordination events with the Government of Islamic Republic of Afghanistan (GIRoA) and other activities as warranted.
B. Financial and Contract Management
The incumbent helps the CORs/AORs in necessary actions to effectively manage the financial and contracting aspects of project implementation, including Global Acquisition & Assistance System (GLAAS) requisitions, sub-obligation of funds, partner vetting requests, and project close-out, as well as any possible Modified Acquisition and Assistance Request Documents (MAARDs).
Under the direction of the designated COR, the incumbent assists in the provision of technical guidance to the concerned implementing partners on USAID budgetary/financial and accounting requirements, which include the aspects of financial accounting and reporting as well as fiscal year budget proposal review. The incumbent helps monitor project budget planning and implementation in accordance with USG requirements, and works closely with the Project Management Assistant (PMA) for Budget of OHN to routinely update project budgeting. The incumbent also helps to provide the same OHN staff any project-related inputs in the Quarterly Financial Review (QFR) exercise and will assist the relevant CORs/AORs in preparing accruals to keep the pipeline within forward funding guidelines.
C. Office Management and Other Duties as Required
The incumbent supports the CORs/AORs of projects assigned to him/her and carries out duties as required. The incumbent assists in the development of Mission reports and data gathering, contributes to various taskers with aspects related to health programming (includes different data calls from the Special Inspector General for Afghanistan Reconstruction (SIGAR), USAID Office of Inspector General (OIG) and the Government Accountability Office (GAO), and coordinates meetings and visits with counterparts and other donors.
The incumbent also drafts routine documentation and ensure their clearance and approval on a timely manner. The incumbent participates in team meetings and other team activities as determined appropriate and will perform other duties as required. This includes logistic planning for OHN events and meetings. When the administrative assistant is on leave, the incumbent provides coverage for office management functions, including travel requests, WebTA approval, and Embassy access requests.
The contractor is eligible for temporary duty (TDY) travel to the U.S., or to other Missions abroad, to participate in the "Foreign Service National" Fellowship Program, in accordance with USAID policy.
3. Supervisory Relationship
The incumbent works under the direct supervision of the OHN Director or the designee. Assignments may also be made by others as relevant, including the OHN Deputy Office Director, and other CORs/AORs of projects to which may be assigned. In carrying out duties, the incumbent acts in close coordination and with clearance and final approval of the OHN Office Director and meets with the same to discuss office/team policies, priorities, and related project activities and concerns.
4. Supervisory Controls
12. PHYSICAL DEMANDS
The work requested does not involve undue physical demands.
I. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION
a) Education: A completion of at least two (2) years, post-secondary Diploma/Associates Degree study at college or university in fields of public health, medicine, international affairs, economics, sociology, economics, business administration, management studies, or development studies is required. (Education requirements must be met at the time of application for the subject position).
b) Work Experience: At least three (3) years of relevant, progressively responsible work experience in the fields of program/project administration, planning and implementation support particularly within the context of health-related development assistance program/project with international development organizations, bilateral or multilateral donor organizations, or governmental/non-governmental organizations. (Work experience requirements must be met at the time of application for the subject position).
c) Language: Level IV (Fluent) speaking/writing of English and Level IV (Fluent) speaking/writing of Dari or Pashto is required. (English language ability will be tested).
d) Knowledge: The incumbent must have the knowledge and understanding of the Afghan government, particularly the Ministry of Public Health (MoPH), is necessary. This must be complemented by knowledge of the country’s economic and cultural characteristics, problems, resources, and development prospects/priorities for the social sector in Afghanistan. The incumbent keeps current with the state of development issues, concerns, and practices in Afghanistan, in order to keep office staff up to date on issues related USAID/Afghanistan activities. The incumbent must also have the potential to acquire understanding of (1) programming project design and implementation policies, procedures, and documentation related to development assistance, as well as (2) objectives, approaches, and status of the project(s) to which is assigned.
e) Skills and Abilities: The incumbent must have strong analytical skills, including the ability to identify, locate, analyze, and evaluate relevant quantitative and qualitative data and to carry out technical analyses. The ability to organize and present project information effectively and objectively in written and oral form. Under limited supervision, the incumbent must be able to assist in planning, managing and evaluating the project(s) to which is assigned. The incumbent must have strong interpersonal, communication (verbal and written) skills. The incumbent must have the ability to establish rapport and maintain contacts with colleagues in technical and support offices within USAID, as well as implementing partner management and staff. The incumbent must have excellent MS Office skills (Word, Excel, PowerPoint). The incumbent must be able to work in a team environment and under pressure.
II. EVALUATION AND SELECTION FACTORS
The Government may award a contract without discussions with offerors in accordance with FAR 52.215-1. The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c). In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers. The FAR provisions referenced above are available at https://www.acquisition.gov/browse/index/far.
After the closing date for receipt of applications, applications will be reviewed for basic eligibility (quality check, submitted all required documents, meeting the set requirements, education and experience). Successful Applications will be forwarded to the Technical Evaluation Committee (TEC) for review. The TEC will review and score the application based on the evaluation factors as described below. Successful candidates at this stage will be invited for an English Proficiency Test and Skills Test. Candidates with the best scores based on their application and skills test will be invited for interview
Application: 25 Points: Extent to which the applicant has the education or training required to satisfy position elements, and quality of experience or skills necessary to successfully perform the work. The application review will be weighted as follows: Experience (10 points), Job Knowledge and Skills (20 points). (See II. b, d, e.) Candidates with superior scores from the application review will be invited to complete an English test and skills test. Those that are determined successful in the English Test and Skills test will participate in an interview.
English Proficiency Test (EPT) Pass/Fail (Level IV)
Skills Test: 50 Points: Candidates will have one hour to attend a written assessment. Questions may focus on candidates' knowledge of the following areas: a) maternal and newborn health, b) child survival, c) nutrition, d) water, sanitation, and hygiene, e) immunizations, d) epidemic preparedness and response, f) Tuberculosis, g) family planning and reproductive health, h) social and behavioral change, i) health system strengthening, or j) anti-corruption and transparency. There will also be questions that will gauge their expertise in the areas of program design and management, monitoring and evaluation, budget management, communication, and coordination.
Interview: 20 Points: Interview questions will revolve around the candidate’s propensity to:
- Demonstrate an understanding of Afghanistan laws and policies related to public health programming in Afghanistan.
- Demonstrate an understanding and expertise in designing, managing, and evaluating complex, multi-million-dollar USAID initiatives in public health.
- Demonstrate experience in supporting teams with complex projects and programs.
- Demonstrate an ability to produce and present to OHN and the mission leadership memos and technical briefs on issues concerning public health in Afghanistan
- Demonstrate an ability to work effectively in a team environment
- Demonstrate an ability to represent USAID to inter-agency, Afghan government and donor community
Total Possible Score: 100 Points
References of the finalists will be checked prior to offering the position. Applicant references must be able to provide substantive information about past performance and abilities. USAID/Afghanistan reserves the right to seek references from anyone who may be able to provide information about a candidate; reference checks are not limited to the names provided. A preponderance of negative references will likely disqualify a candidate from consideration.
USAID/Afghanistan reserves the right to select additional candidates if vacancies become available during future phases of the selection process.