|Date Posted:||Jun 30, 2021|
|Closing Date:||Jul 24, 2021|
|Work Type:||Full Time|
|Number of Vacancies:||1|
|Functional Area:||Compliance,Construction Management,Business Administration ,Customer Service,Research/Survey,Translation,Communication,Operation,Adviser,Administrative,Government,Security/Safety,General|
|Salary Range:||As per NTA salary scale policyAF|
|Years of Experience:||2 - 4 Years|
|Contract Duration:||Not specified|
|Possibility of Contract Extension:||Yes|
|Probation Period:||3 months|
PAE is responsible for the INL/Corrections System Support Program (INL/CSSP) that is funded by the US Department of State and is a non-for-profit organization. INL/CSSP is helping Afghanistan improve its Corrections system by providing technical assistance, advice and training to Afghanistan Corrections system professionals.
The Project Management Professional is responsible for the overall management, control, coordination and execution of the CSSP Management Capacity Building Team, and reports directly to the CSSP Construction Manager. The Project Management Professional manages vital customer projects. Project management responsibilities include the coordination and completion of projects according to schedule, within budget, and scope. The successful candidate will oversee all aspects of active projects to include setting deadlines, assigning responsibilities, and summarizing project progress. The Project Management Professional prepares reports for upper management regarding the status of projects.
The successful candidate will work directly with customers to ensure deliverables fall within the applicable budget and scope. He or she will coordinate with other departments to ensure all aspects of the project(s) are compatible. The Project Management Professional will recommend to superiors the hiring of new talent as needed to fulfill customer needs.
Duties & Responsibilities:
Coordinate internal resources and third-party/vendor(s) for the execution of projects
Ensure all projects are delivered on-time, within budget and scope
Assist in defining project objectives and setting deadlines.
Include stakeholders as needed for technical feasibility
Ensure resource availability and allocation
Develop detailed project schedules to monitor and track progress
Manages changes in scope using appropriate verification techniques
Measure performance using appropriate tools and techniques
Keeps management informed as needed with project adjustments or delays.
Manage relationships with customers and stakeholders
Minimize project risks by enforcing international standards
Establish and maintain relationships with customer and third-party/vendor(s)
Maintain comprehensive project documentation and record-keeping
Meet with clients at a minimum of weekly on project updates. Address any project discrepancies, elevate problems to management as appropriate.
Delegate project tasks based on staff member knowledge, skill, and ability.
Develop spreadsheets, diagrams and process maps to document needs
Track project performance focused on the completion of short and long-term goals
Meet budgetary objectives and make adjustments as necessary.
Develop comprehensive project plans to share with stakeholders as necessary
Continue honing leadership skills through continuous learning.
Attend conferences and training as required to maintain proficiency
Perform other related duties as assigned
Ensure approved General Directorate of Prisons and Detention Centers (GDPDC) work order process is being utilized completely so an accurate, realistic maintenance budget can be developed.
The work order process includes:
o Recording parts/supplies/materials used
o Staff labor time and costs
Knowledge of maintenance reporting, so that facility maintenance leadership can accurately prepare monthly reports on the status of maintenance.
Ensure all work-order requests are submitted appropriately and completed according to schedule.
Analysis of work orders so that maintenance trends can be analyzed, and corrective actions can be taken.
Knowledge of when to recommend the replacement of equipment that has chronic maintenance problems.
Knowledge of how supply rooms function; basic inventory principals, how to organize supplies and spare parts in an orderly manner, when to re-order based on stock and usage
Knowledge of proper tool room/crib functions; organization of tools in A, B, C classes, check-in/check-out procedures, daily tool room accountability, lost tool reporting procedures, removal of tools from inventory
Development of a preventative maintenance schedule for generators, HVAC systems, hot water boilers, etc.
Ensure tools are properly placed in the tool rooms
Development and help maintain the tool room shadow bard storage system
Develop and maintain the daily tool inventory
Ensure the tool room is inventoried every morning and every evening after shift
Develop and maintain the tool sign-out sheet
Ensure the tool-sign-out sheet is properly completed when tools are checked-out
Ensure lost tools are promptly reported to the security deputy
Ensure damaged tools are disposed of properly
Report to CSSP when tools are missing
The successful candidate must possess a PMP ((Project Management Professional) Certification, Plus bachelor's degree and 2-4 years of experience in the field or a related discipline and must be familiar with a variety of field concepts, practices, and procedures. Relies on experience and judgment to plan and accomplish goals. Performs a variety of tasks as required to fulfill job duties, leads others as needed. The successful candidate must entail a full degree of creativity and latitude. The Project Management Professional will report to a department-head level or above.
Excellent client-facing and internal communication skills
Excellent written and verbal communication skills
Solid organizational skills including attention to detail and multi-tasking skills
Strong working knowledge of Microsoft Office (Excel, Word, PowerPoint, etc.)
Project Management Professional (PMP) / PRINCE II certification is a plus
Inspires and fosters team commitment, spirit, pride, and trust. Facilitates cooperation and motivates team members to accomplish group goals. Makes well-informed, effective, and timely decisions, even when data are limited, or solutions produce unpleasant consequences; perceives the impact and implications of decisions. Excellent problem-solving skills to be able to identify and analyze problems; uses sound reasoning to arrive at conclusions; find alternative solutions to complex problems; distinguish between relevant and irrelevant information to make logical judgments. Ability to provide sound advice, guidance, and consultation based on results of the analysis. Holds self and subordinates accountable for measurable high-quality, timely, and cost-effective results. Determines objectives, sets priorities, and delegates work. Complies with established control systems and rules.
Project Management Professional skills & proficiencies:
Developing and Tracking Budgets