Provincial Admin and HR Officer

About Afghanaid

Job Summary

To maintain provincial office data and administrative system

Duties & Responsibilities

To assist the Provincial Admin & HR Coordinator, including

Being in charge of stores management

General Office Management (Photocopying, sue of Codan, Thuraya, Communication system and utilities tracking and payments)

Maintain

Purchasing of daily office consumables and clearance with account.

Data Entry and record keeping fills

Repair and Maintenance office fixture and furniture.

Supervision of cook & cleaner to maintain a clean and hygienic kitchen and office

Repair and Maintenance Office’s vehicles and building.


2. Specific duties

Maintain the provincial and districts office store and stock inventory records and ensure that store is efficiently and effectively administrated.

Provide office stocks report to the provincial A&HRC; on monthly bases.

Provide office facility and stationary to the provincial staff as required.

Provide secretarial assistant to the Provincial Program Manager when is required.

Maintain; send & receive pouch to/from Head Office/ D/Offices weakly/ monthly bases

To insure provincial office premises generator, office electric and sanitation systems are in proper good working condition at all the times

To insure the provincial office provides healthy and proper food and beverages for staff.

Maintain the provincial office staff attendance, leave register and report to the PA&HR; on monthly bases.

Maintain the provincial office’s SR & purchasing documents

Organize internal meeting as required by the project staff and maintain record/ minutes of the procedure.

Making food menu in consultation with Afghanaid staff

Supervision of cook to maintain a clean and hygienic kitchen and testy food

Supervision of cleaner to maintain cleaning offices, washing rooms, guesthouses and maintain fresh working environment to the provincial office staff and visitors on daily basses.

Supervision provincial office vehicle and arrangement



3. Other

Perform any other related duties as required by your line manager.

To Apply

Job Requirements

At least 3 years of professional experience in related field

Prior work experience in the fields of community development and agriculture sector development.

Proven experience of working with women-led community based organisations and supporting them in their small businesses

Self-starter - able to identify work that needs to be done and do it without being instructed to do so.

Ability to articulate ideas in a clear and concise manner

Able to communicate in local languages

Team player – ability to work within a team where members depend on each other to get work done.

Desire to learn, seek new challenges and take on additional responsibilities

Reasoning ability. Good common sense with ability to solve practical problems

Committed & honest in work

Transparency and accountability

Submission Guideline

Please email a covering letter of application and your CV including the job title and your name in the subject line by 11 May 2017. Your covering letter should be no more than 2 standard A4 pages in length and explain how you meet the position requirements and why you feel you would be a suitable candidate for this role. Your CV should be no more than 4 pages and include 3 professional references including your current employer. The precision and style with which you present yourself in your covering letter and CV will be given significant weight in short listing candidates.

Functional Area

Programme

Countries

Submission Email

vacancies@afghanaid.org.uk

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