Provincial Administrative Officer

  Afghanistan Rural Enterprise Development Programme
  Afghanistan Unspecified 438
Date Posted:Mar 31, 2010
Reference:135/HR-AREDP
Closing Date:Apr 14, 2010
Work Type:Unspecified
Number of Vacancies:1
Gender:Male
Functional Area:Administrative
Nationality:International
Salary Range:Salary is negotiable
Years of Experience:Fresh
Contract Duration:Not specified
Extension Possibility:No
Contract Type:Permanent
Probation Period:1 month
Required Languages:

About Afghanistan Rural Enterprise Development Programme:

 

Job Summary:

The Provincial Administrative Officer (PAO) is responsible to assist the Provincial manger (PM) for the following: a) Day-to-day administration of AREDP HQ; b) Management of administration records and filing systems; c) Coordination of the staff transport and maintenance of the AREDP vehicle fleet; d) Provision administrative support to other AREDP Units and Offices; and, e) Act as focal point for all administration issues for Provincial Field Office.

Duties & Responsibilities:

Coordinate the day-to-day activities and operations of the with AREDP HQ Administration Unit;
ï‚· Coordinate the records and filing system of the Administration;
ï‚· Coordinate transport for AREDP in Nanangarhar and to the field in Afghanistan, and manage vehicle fleet (drivers, refuelling, maintenance, repairs);
ï‚· Assist the PM in the ongoing development and improvement of the Administration Manual;
ï‚· Act as the focal point of the AREDP HQ Administration Unit to support the Provincial Field Office in all administration activities and operations;
ï‚· Travel to Provincial Field Offices to train staff in the use of the Administration Manual and policies and procedures;
ï‚· Ensure that all Provincial office buildings (HQ and Provincial Field Office) are well maintained.
ï‚· Draft routine correspondence, general briefing notes and Administration Unit documents;
ï‚· Translate letters, documents, procedures and from English into Dari and vice-versa;
ï‚· Coordinate and control the work of support staff (guards, cook, cleaner, messengers) and other administration staff and responsible for smooth day to day administration activities;
ï‚· Coordinate travel arrangements for AREDP Provincial staff including flight bookings, hotel reservations, preparation of travel authorizations, processing requests for visas, working permits, MRRD identity cards and so on;
ï‚· Other duties as assigned by the PM.

Job Requirement:

Knowledge/Experience
ï‚· Familiarity with standard office equipment and procedures.
ï‚· Some bookkeeping (accounting) knowledge.
ï‚· Good knowledge of office terminology and procedures.
ï‚· Ability to understand and follow complex oral and written directions.
ï‚· Must be able to work under pressure, pay attention to details, show self-initiative, be assertive yet diplomatic and
ï‚· Ability to get along well with others.
2. Qualifications/Skills
 A Bachelor’s degree in Business Administration, Management, or other related field;
ï‚· At least three years full-time professional work experience;
ï‚· Excellent office management skills;
ï‚· In the absence of a university degree an individual may qualify for the position by substituting at least 4 years of experience;
ï‚· Fluency in English; Dari and Pashto.
ï‚· Excellent communication skills: speaking, writing, and listening;
ï‚· Excellent computer skills using Word, Excel, Access, PowerPoint and the Internet.
3. Abilities
ï‚· Strong analytical skills.
ï‚· Ability to work in a high pressure environment.
ï‚· Ability to multi-task and work under pressure.
ï‚· Ability to work independently and also as an effective team member.
ï‚· Professionalism in appearance and demeanour; and
ï‚· Willingness to enhance knowledge through training and personal initiative
ï‚· Willingness and ability to travel in Afghanistan.

REPORTING RELATIONSHIPS
AREDP Provincial Manager, and accountable to AREDP management..

Job Location:

Afghanistan
This job is expired