Provincial Administrative Officer

Job Summary:

The Provincial Administrative Officer (PAO) is responsible to assist the Provincial manger (PM) for the following: a) Day-to-day administration of AREDP HQ; b) Management of administration records and filing systems; c) Coordination of the staff transport and maintenance of the AREDP vehicle fleet; d) Provision administrative support to other AREDP Units and Offices; and, e) Act as focal point for all administration issues for Provincial Field Office.

Skills Required:

Provinces to travel:

Skills Description:

Duties & Responsibilities:

Coordinate the day-to-day activities and operations of the with AREDP HQ Administration Unit;

• Coordinate the records and filing system of the Administration;

• Coordinate transport for AREDP in Herat and to the field in Afghanistan, and manage vehicle fleet (drivers, refuelling, maintenance, repairs);

• Assist the PM in the ongoing development and improvement of the Administration Manual;

• Act as the focal point of the AREDP HQ Administration Unit to support the Provincial Field Office in all administration activities and operations;

• Travel to Provincial Field Offices to train staff in the use of the Administration Manual and policies and procedures;

• Ensure that all Provincial office buildings (HQ and Provincial Field Office) are well maintained.

• Draft routine correspondence, general briefing notes and Administration Unit documents;

• Translate letters, documents, procedures and from English into Dari and vice-versa;

• Coordinate and control the work of support staff (guards, cook, cleaner, messengers) and other administration staff and responsible for smooth day to day administration activities;

• Coordinate travel arrangements for AREDP Provincial staff including flight bookings, hotel reservations, preparation of travel authorizations, processing requests for visas, working permits, MRRD identity cards and so on;

• Other duties as assigned by the PM