|Date Posted:||May 25, 2010|
|Closing Date:||Jun 6, 2010|
|Number of Vacancies:||1|
|Salary Range:||Salary is negotiableUSD|
|Years of Experience:||5 Years|
|Contract Duration:||Not specified|
|Possibility of Contract Extension:||Yes|
|Contract Type:||Short Term|
The Provincial Administrative Officer (PAO) is responsible to assist the Provincial manger (PM) for the following: a) Day-to-day administration of AREDP HQ; b) Management of administration records and filing systems; c) Coordination of the staff transport and maintenance of the AREDP vehicle fleet; d) Provision administrative support to other AREDP Units and Offices; and, e) Act as focal point for all administration issues for Provincial Field Office.
Duties & Responsibilities:
Coordinate the day-to-day activities and operations of the with AREDP HQ Administration Unit;
â€¢ Coordinate the records and filing system of the Administration;
â€¢ Coordinate transport for AREDP in Herat and to the field in Afghanistan, and manage vehicle fleet (drivers, refuelling, maintenance, repairs);
â€¢ Assist the PM in the ongoing development and improvement of the Administration Manual;
â€¢ Act as the focal point of the AREDP HQ Administration Unit to support the Provincial Field Office in all administration activities and operations;
â€¢ Travel to Provincial Field Offices to train staff in the use of the Administration Manual and policies and procedures;
â€¢ Ensure that all Provincial office buildings (HQ and Provincial Field Office) are well maintained.
â€¢ Draft routine correspondence, general briefing notes and Administration Unit documents;
â€¢ Translate letters, documents, procedures and from English into Dari and vice-versa;
â€¢ Coordinate and control the work of support staff (guards, cook, cleaner, messengers) and other administration staff and responsible for smooth day to day administration activities;
â€¢ Coordinate travel arrangements for AREDP Provincial staff including flight bookings, hotel reservations, preparation of travel authorizations, processing requests for visas, working permits, MRRD identity cards and so on;
â€¢ Other duties as assigned by the PM
â€¢ Familiarity with standard office equipment and procedures.
â€¢ Some bookkeeping (accounting) knowledge.
â€¢ Good knowledge of office terminology and procedures.
â€¢ Ability to understand and follow complex oral and written directions.
â€¢ Must be able to work under pressure, pay attention to details, show self-initiative, be assertive yet diplomatic and
â€¢ Ability to get along well with others.
â€¢ A Bachelorâ€™s degree in Business Administration, Management, or other related field;
â€¢ At least three years full-time professional work experience;
â€¢ Excellent office management skills;
â€¢ In the absence of a university degree an individual may qualify for the position by substituting at least 4 years of experience;
â€¢ Fluency in English; Dari and Pashto.
â€¢ Excellent communication skills: speaking, writing, and listening;
â€¢ Excellent computer skills using Word, Excel, Access, PowerPoint and the Internet.
â€¢ Strong analytical skills.
â€¢ Ability to work in a high pressure environment.
â€¢ Ability to multi-task and work under pressure.
â€¢ Ability to work independently and also as an effective team member.
â€¢ Professionalism in appearance and demeanour; and
â€¢ Willingness to enhance knowledge through training and personal initiative
â€¢ Willingness and ability to travel in Afghanistan.
AREDP Provincial Manager, and accountable to AREDP management.
*Female candidates are strongly encouraged to apply.
6.0 PERIOD OF ASSIGNMENT
5 Years - subject to annual renewal extensions based on performance. There is an initial probation period of 3 months, and the initial contract will be until 31 December 2010