Provincial Administrative Officer

Job Summary:

The Provincial Administrative Officer (PAO) is responsible to assist the Provincial manger (PM) for the following: a) Day-to-day administration of AREDP HQ; b) Management of administration records and filing systems; c) Coordination of the staff transport and maintenance of the AREDP vehicle fleet; d) Provision administrative support to other AREDP Units and Offices; and, e) Act as focal point for all administration issues for Provincial Field Office.

Duties & Responsibilities:

Coordinate the day-to-day activities and operations of the with AREDP HQ Administration Unit;

• Coordinate the records and filing system of the Administration;

• Coordinate transport for AREDP in Herat and to the field in Afghanistan, and manage vehicle fleet (drivers, refuelling, maintenance, repairs);

• Assist the PM in the ongoing development and improvement of the Administration Manual;

• Act as the focal point of the AREDP HQ Administration Unit to support the Provincial Field Office in all administration activities and operations;

• Travel to Provincial Field Offices to train staff in the use of the Administration Manual and policies and procedures;

• Ensure that all Provincial office buildings (HQ and Provincial Field Office) are well maintained.

• Draft routine correspondence, general briefing notes and Administration Unit documents;

• Translate letters, documents, procedures and from English into Dari and vice-versa;

• Coordinate and control the work of support staff (guards, cook, cleaner, messengers) and other administration staff and responsible for smooth day to day administration activities;

• Coordinate travel arrangements for AREDP Provincial staff including flight bookings, hotel reservations, preparation of travel authorizations, processing requests for visas, working permits, MRRD identity cards and so on;

• Other duties as assigned by the PM

Job Requirement:

1. Knowledge/Experience

• Familiarity with standard office equipment and procedures.
• Some bookkeeping (accounting) knowledge.
• Good knowledge of office terminology and procedures.
• Ability to understand and follow complex oral and written directions.
• Must be able to work under pressure, pay attention to details, show self-initiative, be assertive yet diplomatic and
• Ability to get along well with others.

2. Qualifications/Skills

• A Bachelor’s degree in Business Administration, Management, or other related field;
• At least three years full-time professional work experience;
• Excellent office management skills;
• In the absence of a university degree an individual may qualify for the position by substituting at least 4 years of experience;
• Fluency in English; Dari and Pashto.
• Excellent communication skills: speaking, writing, and listening;
• Excellent computer skills using Word, Excel, Access, PowerPoint and the Internet.

3. Abilities

• Strong analytical skills.
• Ability to work in a high pressure environment.
• Ability to multi-task and work under pressure.
• Ability to work independently and also as an effective team member.
• Professionalism in appearance and demeanour; and
• Willingness to enhance knowledge through training and personal initiative
• Willingness and ability to travel in Afghanistan.

REPORTING RELATIONSHIPS

AREDP Provincial Manager, and accountable to AREDP management.

*Female candidates are strongly encouraged to apply.
6.0 PERIOD OF ASSIGNMENT

5 Years - subject to annual renewal extensions based on performance. There is an initial probation period of 3 months, and the initial contract will be until 31 December 2010

Job Location: