Provincial Coordinator

About MADERA

Job Summary

Under the supervision the Deputy Operations Director for West and Central region, The PC is responsible for:
1- The development of Madera’s excellent knowledge of the province and Madera’s excellent relations with local authorities, local population, and partners
2- The coordination and quality of Madera’s programmes in the province
3- The smooth functioning and management of Madera’s bases in the province, including reporting duties

Duration:9 Months , including 3 months probation period, Extendable
Salary:33,670 AfA. / Month (gross salary) +10,930 Afs remote area bonus and 250 $ break allowance after each 2.5 months

Duties & Responsibilities

1- Knowledge of the province and external relations
- Regularly meet local authorities at provincial and districts levels and communities, communities’ leaders, CDCs and shuras.
- Regularly conduct field visits in order to know the projects implemented and to meet beneficiaries.
- Regularly meet other NGOs and development actors active in the province.
- Establish a security network; collect data about the local situation and report ASAP to DOD and CD/OD when relevant.
- Collect and report potential requests from communities or local authorities for new projects.
- Get from the provincial staff as soon as possible all relevant information about the districts, CDC, DDA ... and report.
- Attend the PDC meetings and any other local coordination meetings and report to DOD about them.
- Send TLs to technical meetings and supervise the report to DOD, TAs and PMs.
- Prepare and facilitate the visit in the field of HQ staff, donors’ representatives and Madera member, and make sure these visits are fruitful.
- Prepare and submit the bi-yearly report to provincial representation of the Ministry of Economy.
- Update the action plan on a monthly basis and report it to Operations- In case of any program issue, report it to DOD

2- Coordination and quality of programmes
- Organize and lead internal weekly coordination meetings with TLs, log officer, AFO and Master Trainer NSP.
- Have regular visits on projects sites in order to monitor the quality and make recommendations to DOD.
- Organize regular individual meeting with each TL. Ensure that TLs comply with their report duties.
- Communicate doubts, remarks, ideas for improvement ... of programmes to PMs and DOD.
- Participate to the definition of selection criteria of beneficiaries and ensure that they are applied.

3- Functioning of bases and reporting duties
- Ensure the smooth running of logistics, HR, Administration ensure rules and procedures are well implemented and applied
- Organize communication between all the bases of the province.
- Ensure the preparation of the MFR involving PMs, TLs, LO and AFO.
- Ensure the good and effective repartition of logistic means (transport and communication) amongst the team.
- Supervise the monthly reports of the team (logistics reports – Equipment, Stock, Costs, Activity report + HR reports)
- Prepare with the inputs of the AFO and LO the MPCR. Always ensure the security and safety of persons and assets.
- Ensure that buildings, compounds, and equipments are in good condition and properly used by all.
- Organize communication between bases. In case of a conflict between teams mediate and find appropriate solution.
- Report any HR issue involving staff to HR department in Kabul.
- Recommend any type of improvements to Kabul HQ.

Job Requirements

 Strong knowledge of the area – Experience in project management and coordination
 University Degree or equivalent diploma with experience and advanced training/courses in one or more of the following disciplines: Project Management, Administration, Logistics Management
 Ability to speak Dari, Pashtu and English
 To have minimum 5 years experience in humanitarian sector;
 To have sense of responsibilities and ability to take decision
 To be diplomat, able to negotiate and coordinate
 To be able to enhance Madera’s positioning within humanitarian sector in province area
 To have strong analytical and organizational skills
 To have good communication skills and relational qualities
 To have good management and capacity building skills

Submission Guideline

APPLICATION
Candidates should get Job Application Form from MADERA office, fill and send it with their C.V., Motivation Letter (detailing their relevant experience) and photocopies of any documents he has to MADERA Kabul office, one of the following offices or by email madera_jobvacancy@yahoo.fr before the 10th of March 2011.
Please determine in application the position you apply for. Only the shortlisted candidates will be contacted
MADERA Kabul Office,Street # 7, House 113,Qala-e- Fatehullah Kabul, Afghanistan,Mobile: 0 700 281 869,Email : madera_jobvacancy@yahoo.fr

Functional Area

Administrative

Countries

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