Provincial Coordinator

  Afghanistan Unspecified 403
Date Posted:Feb 24, 2011
Closing Date:Mar 9, 2011
Work Type:Unspecified
Number of Vacancies:1
Functional Area:Administrative
Salary Range:30000 - 33670 USD undefined
Years of Experience:2 Years
Contract Duration:Not specified
Possibility of Contract Extension:No
Contract Type:Permanent
Probation Period:1 month
Required Languages:



MADERA is a French NGO implementing humaniterian aid programs in Afghanistan since 1988. MADERA was registered with Ministry of Economic of Afghanistan in No. 199, 1/2/2006. MADERA implements rural development projects in various fields (Agriculture, Animal Health, Forestry, Horticulture, Civil Engineering, Handicraft, Community Driven Development etc.) in 5 provinces: Wardak, Kunar, Laghman, Nuristan and Ghor. MADERA’s headquarter is located in Kabul while MADERA is also represented at regional and provincial levels through several offices and sub-offices. Finally MADERA general delegation is based in France (Paris).

Job Summary:

Under the supervision the Deputy Operations Director for West and Central region, The PC is responsible for:
1- The development of Madera’s excellent knowledge of the province and Madera’s excellent relations with local authorities, local population, and partners
2- The coordination and quality of Madera’s programmes in the province
3- The smooth functioning and management of Madera’s bases in the province, including reporting duties

Duration:9 Months , including 3 months probation period, Extendable
Salary:33,670 AfA. / Month (gross salary) +10,930 Afs remote area bonus and 250 $ break allowance after each 2.5 months

Duties & Responsibilities:

1- Knowledge of the province and external relations
- Regularly meet local authorities at provincial and districts levels and communities, communities’ leaders, CDCs and shuras.
- Regularly conduct field visits in order to know the projects implemented and to meet beneficiaries.
- Regularly meet other NGOs and development actors active in the province.
- Establish a security network; collect data about the local situation and report ASAP to DOD and CD/OD when relevant.
- Collect and report potential requests from communities or local authorities for new projects.
- Get from the provincial staff as soon as possible all relevant information about the districts, CDC, DDA ... and report.
- Attend the PDC meetings and any other local coordination meetings and report to DOD about them.
- Send TLs to technical meetings and supervise the report to DOD, TAs and PMs.
- Prepare and facilitate the visit in the field of HQ staff, donors’ representatives and Madera member, and make sure these visits are fruitful.
- Prepare and submit the bi-yearly report to provincial representation of the Ministry of Economy.
- Update the action plan on a monthly basis and report it to Operations- In case of any program issue, report it to DOD

2- Coordination and quality of programmes
- Organize and lead internal weekly coordination meetings with TLs, log officer, AFO and Master Trainer NSP.
- Have regular visits on projects sites in order to monitor the quality and make recommendations to DOD.
- Organize regular individual meeting with each TL. Ensure that TLs comply with their report duties.
- Communicate doubts, remarks, ideas for improvement ... of programmes to PMs and DOD.
- Participate to the definition of selection criteria of beneficiaries and ensure that they are applied.

3- Functioning of bases and reporting duties
- Ensure the smooth running of logistics, HR, Administration ensure rules and procedures are well implemented and applied
- Organize communication between all the bases of the province.
- Ensure the preparation of the MFR involving PMs, TLs, LO and AFO.
- Ensure the good and effective repartition of logistic means (transport and communication) amongst the team.
- Supervise the monthly reports of the team (logistics reports – Equipment, Stock, Costs, Activity report + HR reports)
- Prepare with the inputs of the AFO and LO the MPCR. Always ensure the security and safety of persons and assets.
- Ensure that buildings, compounds, and equipments are in good condition and properly used by all.
- Organize communication between bases. In case of a conflict between teams mediate and find appropriate solution.
- Report any HR issue involving staff to HR department in Kabul.
- Recommend any type of improvements to Kabul HQ.

Job Requirement:

 Strong knowledge of the area – Experience in project management and coordination
 University Degree or equivalent diploma with experience and advanced training/courses in one or more of the following disciplines: Project Management, Administration, Logistics Management
 Ability to speak Dari, Pashtu and English
 To have minimum 5 years experience in humanitarian sector;
 To have sense of responsibilities and ability to take decision
 To be diplomat, able to negotiate and coordinate
 To be able to enhance Madera’s positioning within humanitarian sector in province area
 To have strong analytical and organizational skills
 To have good communication skills and relational qualities
 To have good management and capacity building skills

Job Location:

This job is expired