Provincial Finance Assistant

Job Summary:

The Finance Assistant (FA) is responsible to assist the Provincial Manager of the Provincial AREDP Office in Parwan at the PRRD (Charikar Town) for all the day-to-day operations of AREDP in the province. The duties of the position include all provincial level administration and finance duties and tasks to ensure the effective operation of the office to support the implementation of the AREDP Pilot Project and the work of program staff.

Duties & Responsibilities:

Tasks including but not limited to:
 documentation management, dispatch and reception of correspondence;
 arrange meetings and appointments;
 coordinating the cleaning and maintenance of the office;
 managing stationary stocks and office equipment;
 maintaining and updating the asset management system;
 typing and preparing documents, forms, correspondence and reports for the PM; and,
 translating documents from Dari to English;
II Logistics tasks including but not limited to:
 coordination of all provincial transport requirements;
 supervising rented vehicles and drivers;
 making travel and accommodation arrangements for visiting PMO staff, guests and other stakeholders; and,
 maintaining up to date knowledge regarding road conditions and security situation in the province;
III Procurement including but not limited to:
 purchasing of office supplies, office consumables, equipment according to procedures; and,
 preparing and maintaining all supporting documents for procurement actions;
IV Finance including but not limited to:
 operating the Petty Cash Fund according to procedures under the supervision of the PM;
 maintaining the Petty Cash Account Book with full supporting documentation for payments/receipts;
 preparing the monthly Petty Cash Reports to be reviewed and approved by the PM;
 planning provincial operating expenses and Petty Cash Fund requirements to support operations; and
 requesting and following up the replenishment of the Petty Cash Fund on a monthly basis from the PMO;
VI Other tasks and duties as assigned by the PM.
D. KNOWLEDGE/EXPERIENCE, QUALIFICATIONS/SKILLS AND ABILITIES REQUIRED

Job Requirement:

Knowledge/Experience
ï‚· At least 3 years working experience where at least 1 year should be in a similar office environment working in an administration, and or, finance role;
ï‚· Proven experience of Petty Cash management and reporting;
Islamic Republic of Afghanistan
Ministry of Rural Rehabilitation and Development
ï‚· Experience working in a field office implementing projects by a GoA institution, NGO or development agency is highly preferred;
ï‚· Proven knowledge and well developed understanding of standard office administration and finance procedures;
2. Qualifications/Skills
ï‚· Required qualification: A diploma or certificate in Business Administration, Management, or other related field (degree level would be an advantage);
ï‚· Fluency in Dari and Pashto, and good working knowledge of spoken and written English;
ï‚· Good computer skills using Word, Excel, and the Internet.
ï‚· Excellent organisational and work planning skills.
3. Abilities
ï‚· Attention to detail and accuracy;
ï‚· Ability and willingness to: multi-task; be flexible; and work in a high pressure environment;
ï‚· Ability to work independently with minimal supervision and also as an effective team member;
ï‚· Professionalism in appearance and demeanour;
ï‚· Willingness to enhance knowledge through training and personal initiative; and,
ï‚· Willingness and ability to travel throughout Parwan Province and other areas of Afghanistan.
E. REPORTING RELATIONSHIPS
Reports to the Provincial Manager, and accountable to AREDP Senior Management Team.
1. PERIOD OF ASSIGNMENT:
5 Years - subject to annual renewal extensions based on performance. There is an initial probation period of 3 months, and the initial contract will be until 31 December 2010.

Job Location: