Provincial Finance Officer

Job Summary:

The Financer Unit Officer (FO) a) implements and controls the day-to-day financial operations of Provincial office, cash transactions, accounting, payments request and so on; b) assists the Provincial Manager (PM) to support and train field office financial staff; c) assist in budget planning and forecasting; d) Ensures the financial policies and procedures of the Finance Manual are understood and adhered to.

Duties & Responsibilities:

• Prepare daily expenses vouchers and process them;

• Record financial transactions using accounting software application package;

• Maintain proper supporting documents for all financial related data and implement easy access filing system;

• Reconciles bank accounts and compare bank balances with books on monthly basis;

• Preparing monthly payroll in coordination with Human Resources Unit and FM;

• Generate payments requests and coordinates signing of requests;

• Maintain and cash flow project statement, and alert finance and program teams on shortfalls and over-expenditures;

• Assist in the preparation of program budgets to support strategic planning activities;

• Maintain accounting records to be able to prepare and reconcile Qatia with MoF;

• Supports, trains and mentors field office Finance Staff;

• Prepare all financial reports. Assist the preparation of monthly/quarterly/yearly accounts ensuring timely and accurate reports to AREDP management and World Bank/IDA;

• Assist Establishes a financial management system to be utilized by the various Provincial offices in the field to ensure timely and accurate management of project funds;

• Provide support and for the MIS Finance database/accounting software related issues and undertake the data input process to ensure generation of accurate and timely financial reports;

• Other duties and responsibilities as assigned.

Job Requirement:

1. Knowledge/Experience

• Experience and knowledge of financial/budget accounting and monitoring systems, particularly related to implementation of donor funded programs;

• At least 3 years of accounting experience within Government, International NGOs, and or, UN Agencies;

• Proven knowledge and experience to use MS Word, Excel, PowerPoint and Outlook; and accounting software applications such as Sun System, Peachtree, QuickBooks;

• Demonstrated ability to coordinate the activities of a small, specialized financial management planning and information unit.

2. Qualifications/Skills

• Bachelor’s Degree or minimum Diploma in accounting or finance;
• Excellent accounting skills
• Good skills using using accounting software applications;
• Excellent computer skills (Word, Excel, Access, Outlook, Internet use).
• Full working knowledge of English, and Dari and Pashto languages
• Ability to critically review and improve financial management and expenditure monitoring systems to increase accountability;
• Familiarity with Management Information Systems (MIS) like FreeBalance, ATLAS and SQL would be an advantage.

3. Abilities

• Ability to work in a high pressure environment;
• Ability to multi-task and work under pressure;
• Ability to work independently and also as an effective team member
• Professionalism in appearance and demeanour; and
• Willingness to enhance knowledge through training and personal initiative.

E. REPORTING RELATIONSHIPS

Reports to the AREDP Provincial Manager and accountable to the AREDP Coordinator.

6.0 PERIOD OF ASSIGNMENT

5 Years - subject to annual renewal extensions based on performance. There is an initial probation period of 3 months, and the initial contract will be until 31 December 2010.

Job Location: