Provincial Stabilization Manager

  Afghanistan Unspecified 702
Date Posted:Mar 20, 2010
Closing Date:Mar 29, 2010
Work Type:Unspecified
Number of Vacancies:1
Functional Area:Government
Salary Range:As per NTA salary scale policy
Years of Experience:10 Years
Contract Duration:Not specified
Possibility of Contract Extension: false
Contract Type:Permanent
Probation Period:1 month
Required Languages:

About Sarey:


Job Summary:

Through the Local Governance and Community Development Project for Eastern and Southern Afghanistan (LGCD SE), USAID intends to assist the Government of the Islamic Republic of
Afghanistan (GIRoA) to extend its reach into unstable areas and engage at-risk populations; create an environment which encourages local communities to take an active role in their own development; and address the underlying causes of violence and support for the insurgency. The ultimate goal is to create a stable environment for long term political, economic, and social development. This goal will be achieved by increasing citizen support for GIRoA in insecure areas and separating the population from the insurgency bringing about greater stability. Expected outcomes of LGCD include the following.

The Provincial Stabilization Manager (PSM) supports the Provincial Stabilization Director (PSD) and the Senior District Stabilization Officers (SDSO) in the development of strategic planning and program design, implementation and management of all aspects of the LGCD SE portfolio within their assigned province/s and/or components. The PSM will support the day-to-day management of all sub project related financial and administrative functions, will support the identification of new projects and will manage the integrity of, and planning for, all reporting and subproject documentation and within their portfolios. PSMs may be required to travel to underserved and unstable regions, work with Provincial Reconstruction Teams, travel to Forward Operating Bases and Fire Bases and with military forces.

Duties & Responsibilities:

• Greater community participation in the selection and implementation of small-scale development activities.
• Improved provincial and district governance capacities to deliver services that address citizens’ needs.
• Immediate employment generation through cash for work
• Significant improvements in rural infrastructure (small roads, pedestrian bridges, irrigation systems, and small-scale power sources).
• Expanded economic opportunities through training opportunities.
• Increase access to public services by linking communities to GIRoA officials.
• Implementation is achieved in collaboration with USAID Field Program Officers (FPOs), Provincial Reconstruction Teams (PRTs), District Stabilization Teams (DSTs) and other US/NATO/ISAF military contingents, as required.

Strategic Planning:
In consultation with the PSD the PSM will work with, provincial government authorities, military contingents, relevant USAID IPs and NGO/IGO counterparts to assist with developing the strategic vision in their province/s:
• The PSM will support the PSD and SDSO’s as they initiate comprehensive and participatory planning sessions with all relevant stakeholders.
• The PSM will be required to maintain constant situational awareness at the district level so as to allow for flexible technical and strategic implementation of all activities.

Program Design, Implementation and Management:
Based upon the established provincial strategies the PSM will supportPSDs and SDSOs with the identification of new interventions for upcoming portfolios within their respective province/s and or components. PSM will work with PSDs to ensure oversight for entire portfolio, to obtain relevant concept, proposal and modification approvals, to support the authoring of all requisite program design activities including scopes of work and budgets, will determine appropriate implementing mechanisms to achieve strategic goals and will ensure that DFPOs and government stakeholders are actively involved in, and informed about, all design and implementation activities:
• Work with PSD and SDSOs to ensure LGCD SE projects meet performance monitoring targets as stated in provincial work plans and performance monitoring plans and that projects are selected and implemented in compliance with LGCD SE standards.
• Responsible for technical acumen of portfolio including oversight over all scopes of work, milestone and delivery scheduling and proposal evaluations;
• Work closely with the Contracts/Procurement/Grants (CPG) teams to ensure that all subcontract, grant and purchase orders are technically sound;
• Assist the PSD with monitoring all financial performance of assigned portfolio to ensure compliance with the policies and procedures required by DAI, USAID, and the GOA.
• Assist the PSD in tracking disbursements for all underway projects, including trouble-shooting projects that are behind implementation and payment schedule.
• Assist the PSD with financial administration, including submitting weekly funds requests to finance team.
• Responsible for ensuring technical, financial and procurement information for assigned portfolio is accurate.
• Develop site visit schedule to ensure timely implementation of assigned portfolio.

Capacity Building and Staff Development:
Responsible for mentorship and leadership of provincial staff (including technical advisors embedded in MRRD office/s) including such activities as:
• Provide daily on-the-job training and mentorship for regional and provincial staff in areas such as program management, program coordination, professional writing, time management, etc
• Ensure that regional and provincial teams are engaged in professional development opportunities – including participation in relevant overseas or in country trainings/workshops;
• Inform the PSD of any problems, threats or other issues that may impact project success or the security of staff.

PSM will serve as the primary technical point of contact for IPs, local government partners, relevant DFPOs and will represent LGCD SE at regional coordination or PDC meetings:
• Work closely with USAID Deputy Field Program Officers (DFPOs), IPs and local government to ensure that programmatic needs are being met.
• Coordinate with and update DFPOs and other key stakeholders about project implementation and troubleshoot program implementation issues.
• Work closely with and manage communications and requests between regional Grants, Contracts and Procurement teams and other team leaders or departments in need of information or updates.
• Ensure close contact and regular coordination with fellow USAID implementers and NGO and IGO partners to ensure complimentary of work and the minimization of duplicated efforts.

M and E, Branding and Strategic Communications:
The PSM will take the lead in ensuring that sub project documentation and compliance as it relates to USAID approved PMP, QA/QC for interventions within provincial portfolio, the provision of information to be used for reporting and other strategic communication functions as well as ensuring all on site branding requirements are met at the field level:
• Liaise with M and E team on maintaining and updating indicators and oversee the collecting of any needed documentation on each project.
• Provide all requested and required information to assist Regional and Kabul project management to meet reporting requirements, including inputs and editing for Monthly, Biweekly and Quarterly Reports as well as Success Stories from field operations.
• Respond to on-demand USAID request for information as it pertains to provincial portfolio.
• Oversee the updating of bi-weekly status comments + project implementation chronology document in TAMIS.
• Assist with the development and coordination of monthly site visits plans as well as the review of subsequent site visit reports.
• Assist with reaching 100% compliance for all relevant indicators (including on demand indicators).
• Manage submission of monthly events schedule to Strategic Communication Team in Kabul.
• Organize procurement and placement for USAID project branding (signboards; usually placed at the end of projects) for all projects; Manage documentation related to branding waivers or exemptions where necessary.
Manage the preparation of all required hard and soft copy files as well as any other necessary documentation folders.

Job Requirement:

• BA in relevant field required.
• 4-6 years professional experience in management.
• Prior experience working in rural, unstable locations and good governance relations is highly valued
• Prior experience working with, or on, civilian-military field teams highly valued
• Experience with USAID regulations and grants, contracts and procurements processes highly valued
• Oral and written fluency in Dari, Pashtoo and English Languages.
• Operating of Computer soft wares like MS Office Package.

Job Location:

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