Receptionist

Job Summary:

Overall purpose:
The Receptionist shall work under the direct supervision of the Head of Section for Heratweb Services Group As a member of the Operations Team, she will assist and provide high-quality professional inputs in all aspects of administrative work

Duties & Responsibilities:

Functionsandduties:
1.Organize the daily routine of the office, distribution of mail and documents, assist in photo-copying, receive and transfer phone calls and visitors, maintain office supplies.
2.Maintain the agenda of meetings, arrange appointments and missions including
contacts with local authorities
3. .Drafting of routine correspondence and assist in all typing work by using
Microsoft Office
4. Registration and dispatch of letters
5. Assist in preparation for meetings as and when required
6. Maintain the Operations central filing system.
7. Assist in the preparation of contract files and tender procedures.
8. Replace the secretary attached to the Head of Operations in case of absence
9. Perform other duties as and when requested by the hierarchy

Job Requirement:

Education and training:
12 classdegree and/or a secretarial qualification are desirable

Experience:
Minimum 3 years of experience in administrative support

Competences:
1.Thorough knowledge of spoken and written English, Dari and Pashto.
2. Good drafting skills
3.Flexibility and attention to detail
4.Good inter-personal skills with an ability to listen and aptitude to help.
5. Capacity in organization and planning of the work, flexibility to work under pressure

Job Location: