Receptionist

  Actionaid International
  Afghanistan Unspecified 432
Date Posted:Jan 25, 2011
Reference:173
Closing Date:Feb 4, 2011
Work Type:Unspecified
Number of Vacancies:1
Gender:Male
Functional Area:General
Nationality:Afghan
Salary Range:As per NTA salary scale policy
Years of Experience:2 Years
Contract Duration:Not specified
Possibility of Contract Extension:No
Contract Type:Permanent
Probation Period:1 month
Required Languages:

About Actionaid International:

 

ActionAid is an international non-governmental organization (INGO), headquartered in Johannesburg, South Africa. Working in over 42 countries across Asia, Africa, Latin America and the Caribbean, ActionAid works with over 13 million of the world’s poorest people. ActionAid works for a world without poverty and injustice in which every person enjoys their right to life with dignity. For the purpose ActionAid engaged in a range of development programs in different areas including Governance, Human security, HIV and AIDS, Child rights protection, Food rights and Women rights. Empowering communities and helping local governments to formulate pro-poor policies and implement development programmes are other key areas of ActionAid’s work. In Afghanistan, ActionAid has initiated an integrated programme of community development and policy research in 4 provinces namely Balkh, Jawzjan, Bamyan and Kabul. ActionAid's mandate is to work alongside marginalized groups in an effort to eradicate poverty. The Afghanistan programme strategy focuses on four interwoven levels of involvement: • Grass roots community mobilization activities; • Local level capacity building; • Policy analysis and influencing; • Net-working and international advocacy. Action Aid furthers its mission in Afghanistan through long term development projects with sponsorship funding as well as short and medium term donor funded projects aligned to the overall mission, principles and values of ActionAid.

Job Summary:

The primary role of the receptionist is to support in Administrative functions of the organization in coordination with the Administrative head. The following are the main job responsibilities of the position holder.

Duties & Responsibilities:

•Ensure all guests visiting AAA guests are welcomed properly and proper information is given.
•Coordinate and record all outgoing and incoming mails and documents in the organization. Ensure mail / documents reach proper staff members within the organization.
•Provide support in all vehicle movements of the organization in Kabul.
•Maintain attendance record of the staff members of Kabul Office.
•Support in translation works (national languages to English and vice versa) whenever required by the management staff of the organization.
•Typing works when required.
•Correspondence works with companies / organizations when information is required.
•Drafting “Official Letters” to government agencies when required.
•Maintain up to date database of INGOs and NGOs in Afghanistan.
•Coordinate appointments of guest visiting the office and ensure all concerned staff members informed well in advance or reminded.
•Maintain information relating to staff movement during office hours and their field visits in or outside of Kabul.
•Ensure visitors of AAA have proper accommodations and all required basic needs are fulfilled.
•Oversee that office cleanliness is maintained properly.
•Pick up guests of AAA from the airport whenever required.
•Any other responsibilities assign by the line Manager

Job Requirement:

•Possesses humanitarian motivation;
•Ready to travel to rescue staff in emergency situations;
•Emotionally matured;
•Ability to work in multicultural team;
•Team player;
•Understands and sensitive to cross-cultural issues;
•Flexible and adaptable to ever changing environments;
•Willing to travel and live in basic conditions;
•Proactive to take new initiative at work;
•Honest and accountable.

Required Knowledge, Skills and Experience:

•12th Grade degree
•A minimum of three years experience in related field
•Excellent interpersonal skills, facilitation, communication negotiation and email
•Gender sensitive and responsive
•Team working attitude
•Excellent computer skills
•Strong English skills (spoken and written) Fluency (spoken and written) in native languages- Dari and Pashto.
•Working knowledge of computer skills; ability to work Excel, Word.
•Excellent interpersonal skills and the ability to work in a team-oriented environment.
•Strong organizational skills, attention to detail, and the ability to work under pressure and meet deadlines.
•Willingness to travel

Job Location:

Afghanistan
This job is expired