Secretary

Job Summary:

Secretary

Duties & Responsibilities:

Act as the secretary to the Head of office ;
• Prepare the agenda of Scheduled meetings of the Director;
• Manage the appointments and meeting schedules of the Director;
• Entertain and make telephone calls in behalf of the Director and the Office;
• Draft letters in reply to routine official communications;
• Supervise and give instructions to the administrative assistant the office clerk relevant to the their responsibilities; and
• Perform such other tasks as may be assigned from time to time.
• Receiving visitors and making appointments;
• Managing agenda of meetings;
• Registering and keeping records of all incoming and out going mails;

Job Requirement:

• Diploma in any field equivalent to two (2) years college work;
• Two (2) years experience in a position involving work as a secretary, executive assistant or other relevant fields (one year experience may be substituted with excess relevant education or training)
• An aggregate of 24 training hours in a training course seminar in executive secretarial duties or any related field (the 24 training hours may be substituted with excess relevant education or work experience)
• Leadership skills, supervisory skills, flexibility, achievement motivation, oral and written communication skills, interpersonal relations skills;
• Team facilitation, work motivation under pressure;
• An advance computer knowledge and skills;
• Strong written and oral communication

Job Location: