Senior Admin Assistant

  United Nations-World Food Programme (UN-WFP)
  Afghanistan Unspecified 248
Date Posted:Feb 7, 2011
Closing Date:Feb 20, 2011
Work Type:Unspecified
Number of Vacancies:1
Functional Area:Administrative
Salary Range:Salary is negotiable
Years of Experience:5 Years
Contract Duration:Not specified
Possibility of Contract Extension: false
Contract Type:Short Term
Probation Period:Unspecified
Required Languages:

About United Nations-World Food Programme (UN-WFP):


The United Nations World Food Programme (WFP) is the world's largest humanitarian Agency, fighting hunger worldwide. WFP has been working in Afghanistan since 1963. In 2014, WFP fed over 3.6 million vulnerable Afghans and our operations include: capacity building, Purchase of Progress (P4P), Food Voucher, Food for Assets, Food for Work, Food for Training, Food for Education, Mother-and-Child Health and Nutrition and Emergency Relief. WFP food assistance aims to help the most vulnerable, food insecure Afghans, including women and children, as well as families affected by conflict and natural disasters.

Job Summary:

Key Tasks and Responsibilities:
Under the overall supervision of the Head UNHAS and the direct supervision of the Admin Officer, the Senior Admin Assistant will perform the following duties:

Duties & Responsibilities:

• Guide, train and supervise staff engaged in the different administrative services including statistics, finance, Programme, human resources activities and/or other related areas requiring extraction, input and review for accuracy of data from various sources and action to correct, as necessary;
• Supervise operations of a specialized unit engaged in different administrative tasks including screening, indexing, classifying, storing and disseminating information and/or reports and material ensuring conformity with relevant procedures and integrity;
• Maintain a selected number of administrative control records, and automated reports related to travel, insurance, logistics, audit, investigations, budget and other;
• Process and approve delegated administrative actions in accordance with WFP rules and regulations;
• Brief/debrief and inform staff including rules and regulations, policies and practices and documentation required to their specific area of responsibility;
• Prepare and collaborate in the production of reports including the production of forms, tables and charts providing details on the area of activity;
• Respond to complex queries from a variety of sources by producing targeted information or by re-directing to the most appropriate source;
• Draft and review correspondence or information material relevant to the area of work;
• Advise and assist senior staff in the area of administration;
• Evaluate, develop, and recommend procedures. Participates in discussions on new/revised procedures and practices; interprets and assesses the impact of changes and makes recommendations on follow up actions;
• May undertake field missions to or maintain contacts with the Programme’s field offices to provide administrative assistance and guidance;
• Perform other related duties as required.

Results Expected:
Well organised, reports and/or records, put together independently with only general guidance. Well organized work with accurate information and databases; efficiently supervised team of support staff or work unit.

Critical Success Factors:
Sound judgment; ability to extract, interpret, analyse and format data and to resolve operational problems. Ability to work with minimum of supervision; to supervise and train support staff; and to work effectively with people of different national and cultural backgrounds.Ability to work with accuracy under time constraints and pressure; to deal patiently and tactfully with staff members and others and to have a high sense of confidentiality, initiative and good judgment.

Job Requirement:

Essential Qualifications/Requirements:
• High school education, Training in administrative field and/or supplemented by commercial or related courses is desirable.
• At least five years of progressively responsible work experience, including at least three years in administrative services (i.e. finance, accounting, budget, human resources, travel, procurement, audit and/or other related field) and at least one year at G5 level or equivalent.
• Training and/or experience utilizing computers including word processing, spreadsheet and other software packages.
• Fluency in both oral and written English and Dari/Pashto.

Desirable Skills:
Working knowledge (level C) of two of the UN official language; training and/or experience using MS Word, MS Excel, MS PowerPoint and other WFP software.

Job Location:

This job is expired

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