Senior Admin & Finance Officer

Job Summary:

Under the direct supervision of Head of Finance, the Sr. Finance / Admin officer is responsible to provide effective and efficient support to the Head of Finance.
Specific duties will include

Skills Required:

Provinces to travel:

Skills Description:

Duties & Responsibilities:

a. Assist in preparation of project annual budget, and maintain a quarterly breakdown of the annual budget in consultation with the Program Director.
b. Ensure maintenance of project financial records using DABS accounting system, and ascertain payments related to contractor payments as well as manage accounts of consulting firm/s under the project.
c. Process Contractors’ and Consultants’ invoices in a timely manner, and prepare necessary paperwork for payment of invoices.
d. Ensure, within DABS, the financial transactions are properly authorized, recorded, have adequate supporting documentation, filed, maintained and can be easily extracted for the purpose of preparing financial statements; and financial audits.
e. Liaise closely and efficiently with MoF Budget and Treasury departments for the smooth and timely processing of project allotments and payments.
f. Maintain a record of all project commitments and allotments against available funding.
g. Manage the single designated account and facilitate submission of periodic replenishment applications to the Bank to ensure sufficient liquidity.
h. Prepares consolidated project financial reports, statement and submit to program Director for clearance as required.
i. Prepare consolidated quarterly Interim Financial Reports in agreed format for submission to the Bank.
j. Review actual expenditures against quarterly budgets, and report variances for necessary management action.
k. Facilitate internal audits, annual project audits, Bank reviews and any other government reviews in relation to the project, provide required supporting documents and respond to audit queries as it relates to DABS.
l. Liaise with internal and external stakeholders providing information and advice where
required and problem-solving with regards to all aspects of financial management.
m. Assist the Finance Manager/Head of Finance in producing financial policies and
procedures and contributing to the financial strategy.
n. Carry out any other financial assignments as requested by the Program Director and Technical Officer.