Senior Admin & Finance Specialist

About Ministry of Education (MoE)

Job Summary

This assignment involves supporting a government-led capacity development program in the GPE. The successful candidate will support and provide technical inputs to allow the financial Unit to assist in improving program/project design and implementation with the ultimate goal of providing the school children of Afghanistan a safe learning space and quality education.
The successful candidate will be expected to work with and through his/her Afghan national counterparts, and to progressively transfer skills and responsibilities to them.

Duties & Responsibilities

The Senior Administrative & Finance Specialist for the GPE program, as a member of the Unit, will be responsible for the oversight of all administrative & financial aspects of the GPE Program, including but not limited to program implementation, Administrative and expenditures. The Senior Administrative & Finance Specialist must be aware of and ensure adherence to Generally Accepted Accounting Principles (GAAP), MoE and MoF policies on administrative & financial procedures, and any cost principles imposed by the Donor Agency. Holder of this position will work closely with MoE Finance and Accounting, and Procurement Departments in relation to interface and reporting of all administrative & financial information to the H.E Minister.



Establish and implement financial procedures in line with organizational requirements.

Timely and accurate recording of all financial transactions in line with organizational and donor requirements and deadlines.

Establish and prepare accurate and timely information for budget monitoring and progress reporting of programme funds and grants.

Ensure that an annual external audit of the GPE grant is conducted by the Afghan Control and Audit Office (CAO) and as per the Donor requirements


Provide financial management advice on revisions of budgets, preparing periodical forecasts and any changes needed

Ensure financial operations are transparent.

Facilitate communication and coordination with external stakeholders.

Control of salary payments to staff, reconciling the same and monitoring, subsistence allowances,

Mobile phone usage, etc.

Collection and filing of regular financial reports and budget records.

Represent GPE budgets and finances to relevant stakeholders when requested

Recruit and manage Finance/Administration staff in line with good organizational practice

Administration/Logistics

Establish and implement administration and logistics procedures in line with organizational requirement

Identify, establish and manage an effective working office for the GPE programme.

Identify, establish and manage accommodation for international staff ensuring effective security.

Establish and manage all procurement and logistics activities including possible management of vehicles and drivers.

Cover essential duties in the absence of other personnel

Represent GPE at relevant meetings

Contribute to the adherence of all security guidelines

Prepare monthly and quarterly report to the donor.

Prepare financial and administrative report of GPE for the H.E Minister.

Other duties as assigned

Job Requirements

The applicant must have master or bachelor degree in any of these fields (business administration, finance, economics or any other relevant field); also, he/she must have at master degree with 5 year work experience or bachelor degree with 7 year work experience in public Admin & finance systems.
Strong mentoring and leadership skills,
Previous experience of providing training, coaching and mentoring to local counterpart staff a plus,
Fluency in English a plus,

Submission Guideline

Interested Afghan candidates should submit their letter of interest (cover letter) along with the updated resumes to:
HRMU, MINISTRY OF EDUCATION
Deh Afghanan, Ministry of Education, 4th floor first Corridor first office, Kabul, Afghanistan
no later than 31st May 2017, candidates who have access to the Internet can send their applications to the below email.


You are requested to send your letter of interest along with the updated resume, and attested degree from Ministry of Higher Education in Word or PDF file. Please mention post title and vacancy number in the subject line of your email. However, do not email us heavy sized files such as your certificates, recommendation letters and etc. THOSE WHO DO NOT FULFILL THE APPLYING REQUIREMENTS WILL NOT BE CONSIDERED FOR SHORTLIST. Only short listed candidates will be contacted with, and called for the test and interview. The test & interview dates, time and place will be determined and communicated with the short listed candidates only sooner after the deadline of vacancy announcement.

Ministry of Education is an Equal Opportunity Employer.
MoE does not and will not discriminate in employment and personnel practices on the basis of race, sex, handicap, religion, ethnic origin or any other basis prohibited by applicable law.

Candidates with disabilities and qualified female candidates are highly encouraged to apply.

According to NTA Policy this position will be place in B Grade

Functional Area

Administrative

Countries

Submission Email

khalid.afzali@moe.gov.af

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