Senior Admin & Finance Specialist

  Ministry of Education (MoE)
Master's Degree   Afghanistan, Kabul Full Time 1719
Date Posted:May 24, 2017
Closing Date:May 30, 2017
Work Type:Full Time
Number of Vacancies:1
Functional Area:Administrative
Salary Range:As per NTA salary scale policy
Years of Experience:Fresh
Contract Duration:Not specified
Extension Possibility:Yes
Contract Type:Short Term
Probation Period:Unspecified
Required Languages:96,90,66

About Ministry of Education (MoE):


The aim of the EQRA Project is “to increase equitable access to primary and secondary education, particularly girls, in selected lagging provinces, and to improve learning conditions in Afghanistan.” EQRA introduces a shift from monitoring only the enrollment of students (which also includes attention to students designated as ‘permanently absent’) to focusing on bringing children into school as well as student attendance. The Education Quality Reform for Afghanistan (EQRA) is fully aligned with the goals of the Afghanistan National Strategic Plan (NESP III). The project is designed to (A) increase equitable access in disadvantaged districts especially for girls; (B) improve quality of instruction/education service delivery and (C) enhance MoE governance and management capacity. The project focuses on the construction and expansion of schools, provide community-based education to out of school children, reform curriculum for all grades, improve and ensure textbooks delivery to schools, enhance academic supervision, strengthen teacher & TTC quality, improve execution of budget, strengthen and increase use of EMIS, implement capacity building reform, and reform recruitment process for civil service.

Job Summary:

This assignment involves supporting a government-led capacity development program in the GPE. The successful candidate will support and provide technical inputs to allow the financial Unit to assist in improving program/project design and implementation with the ultimate goal of providing the school children of Afghanistan a safe learning space and quality education.
The successful candidate will be expected to work with and through his/her Afghan national counterparts, and to progressively transfer skills and responsibilities to them.

Duties & Responsibilities:

The Senior Administrative & Finance Specialist for the GPE program, as a member of the Unit, will be responsible for the oversight of all administrative & financial aspects of the GPE Program, including but not limited to program implementation, Administrative and expenditures. The Senior Administrative & Finance Specialist must be aware of and ensure adherence to Generally Accepted Accounting Principles (GAAP), MoE and MoF policies on administrative & financial procedures, and any cost principles imposed by the Donor Agency. Holder of this position will work closely with MoE Finance and Accounting, and Procurement Departments in relation to interface and reporting of all administrative & financial information to the H.E Minister.

Establish and implement financial procedures in line with organizational requirements.

Timely and accurate recording of all financial transactions in line with organizational and donor requirements and deadlines.

Establish and prepare accurate and timely information for budget monitoring and progress reporting of programme funds and grants.

Ensure that an annual external audit of the GPE grant is conducted by the Afghan Control and Audit Office (CAO) and as per the Donor requirements

Provide financial management advice on revisions of budgets, preparing periodical forecasts and any changes needed

Ensure financial operations are transparent.

Facilitate communication and coordination with external stakeholders.

Control of salary payments to staff, reconciling the same and monitoring, subsistence allowances,

Mobile phone usage, etc.

Collection and filing of regular financial reports and budget records.

Represent GPE budgets and finances to relevant stakeholders when requested

Recruit and manage Finance/Administration staff in line with good organizational practice


Establish and implement administration and logistics procedures in line with organizational requirement

Identify, establish and manage an effective working office for the GPE programme.

Identify, establish and manage accommodation for international staff ensuring effective security.

Establish and manage all procurement and logistics activities including possible management of vehicles and drivers.

Cover essential duties in the absence of other personnel

Represent GPE at relevant meetings

Contribute to the adherence of all security guidelines

Prepare monthly and quarterly report to the donor.

Prepare financial and administrative report of GPE for the H.E Minister.

Other duties as assigned

Job Requirement:

The applicant must have master or bachelor degree in any of these fields (business administration, finance, economics or any other relevant field); also, he/she must have at master degree with 5 year work experience or bachelor degree with 7 year work experience in public Admin & finance systems.
Strong mentoring and leadership skills,
Previous experience of providing training, coaching and mentoring to local counterpart staff a plus,
Fluency in English a plus,

Job Location:

Afghanistan, Kabul
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