|Date Posted:||Jul 12, 2017|
|Closing Date:||Jul 16, 2017|
|Work Type:||Full Time|
|Number of Vacancies:||1|
|Salary Range:||As per NTA salary scale policyNone|
|Years of Experience:||3 Years|
|Contract Duration:||Not specified|
The Senior Executive Officer is responsible for providing executive and office support services to the Executive Director, the Committee, and the MEC Secretariat; for administrative liaison with Committee Members, officials from a variety of government and non-government organizations, and Secretariat staff; and developing advice, reports, and other briefing material as requested by the Executive Director.
The key result of the Senior Executive Officer’s activities is to ensure that appropriate office procedures exist for the efficient and effective operation and functioning of the office, and to ensure that decisions are made and communicated in a timely manner.
According to NTA salary scale Grade C Step 1-5
Duties & Responsibilities:
The following are set of functions the Senior Executive Officer is expected to perform:
Develops and implements office management procedures and systems to ensure that the MEC Secretariat is able to efficiently and effectively process material that is required for decision of the Executive Director, or to support the Committee in its deliberations and decision making; and to ensure that material and decisions items are appropriately tracked.
Analyzes and manages the flow of information to and from the Executive Director, identifies the urgency and priority of items and makes decisions to advise the Executive Director on requests that require her personal attention; or to refer them to the appropriate Secretariat staff; or to respond personally based on own her understanding of MEC activities and issues.
Exercises a quality assurance function on material that is being submitted to the Executive Director for approval, or for distribution to the Committee, including proofreading to verify grammar, formatting, style, and use of language.
Plans and designs the administrative filing system within the MEC Secretariat, including the Bring Forward system to follow up on required actions and responses, correspondence, briefings and reports.
Assesses the priority of requests for meetings, manages the Executive Director’s agenda and determines whether and to what extent existing commitments should be rearranged to accommodate evolving events.
Identifies the Executive Director’s requirements for briefing material prior to meetings and conferences, consults with Secretariat staff, with contacts and representatives of other organizations to develop or coordinate the development of briefing notes and other material required to ensure that the Executive Director is well informed on high priority issues, and that all material provided is well integrated, clear and complete.
Participates in meetings as required to take notes and track decision items on behalf of the Executive Director.
Conducts research and analysis, and drafts reports, briefing notes, or any other material requested by the Executive Director on a variety of issues that are of importance to MEC and the MEC Secretariat.
Drafts a range of documents in Dari and English, such as executive correspondence, briefing notes, speaking notes, presentations, press releases, letters and memoranda.
Provides background information and material; locates relevant and valid information; collects, organizes and synthesizes information; reviews and analyzes research material; extracts relevant information and draft summaries for review by the Executive Director for use in meetings, conferences, committees and other forums; to reference source materials; and to note references for future use.
Organization and coordination of meetings, conferences, committees, and special events, including the coordination of schedules; locating and booking appropriate venues for meetings; to obtain required materials and equipment for meetings; to make travel and accommodation arrangements; to manage multiple meeting requests and identify priorities; and to organize hospitality services.
Any other tasks assigned by MEC or the Executive Director.
A bachelor´s degree in Business Administration or relevant field is required.
Proven ability to write administrative communications including to high level officials in Dari and/or Pashtu Experience of working with the government organizations.
Ability to work under pressure and tight deadlines.
Must be well mannered and hardworking and have the ability to work with a team.
A minimum of 3 years of experience in Executive Assistant position.
Excellent communication in Dari and English is required both oral and written.
Proficient use of Microsoft Office, multi-tasking skills, and the ability to consistently meet deadlines.