|Date Posted:||Jun 20, 2010|
|Reference:||MACCA 2010/06/ 04|
|Closing Date:||Jul 3, 2010|
|Number of Vacancies:||1|
|Salary Range:||Salary is negotiableUSD|
|Years of Experience:||5 Years|
|Contract Duration:||Not specified|
|Possibility of Contract Extension:||false|
|Contract Type:||Short Term|
Under the direct supervision of the MACCA Finance Officer and overall direction of Chief of Admin, Finance and Logistics the Sr. Finance and Accounts Associate is responsible for the following tasks:
Duties & Responsibilities:
1. Ensures implementation of operational strategies, adapts processes and procedures focusing on achievement of the following results:
â€¢ Full compliance with UNOPS rules and regulations of financial processes, financial records and reports and audit follow up; implementation of the effective internal control framework.
â€¢ UNOPS Finance business processes mapping and elaboration of the content of internal Standard Operating Procedures in Finance in consultation with the direct supervisor and office management.
â€¢ Preparation of AP vouchers (Non-PO and PO Based vendor), ARs, APJVs, GLJEs, match exceptions, etc.
2. Ensures administration of budgets and functioning of the optimal ATLAS system focusing on achievement of the following results:
â€¢ Preparation and modifications of budgets for UNOPS management projects, follow-up with HQs on PO analysis and closing of non-operative POs.
â€¢ Timely preparation of Atlas based bank reconciliation and generate monthly reconciliation reports; and seek for replenishment and perform necessary follow up.
3. Provides accounting and administrative support to the Finance Unit and performs payroll functions. Focusing on achievement of the following results:
â€¢ Proper control of the supporting documents for payments and financial reports for projects; preparation of all types of vouchers; Pay Cycle and payments execution.
â€¢ National staff payroll and NPP PO based payments processing in Atlas.
â€¢ Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; payrolls are duly prepared and processed; travel claims, monthly money dealer payment orders and other entitlements are duly processed
â€¢ Timely accounts closure
â€¢ Timely corrective actions on un posted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers. Timely response to HQ requests to resolve financial data issues.
â€¢ Maintenance of the Accounts Receivables for UNOPS projects and follow-up with partners on contributions, deposits creation in Atlas and their application to AR pending items.
4. Ensures proper cash management functioning focusing on achievement of the following results:
â€¢ Alternate to Finance Analyst for timely review of cash position for local accounts to ensure sufficient funds on hand for disbursements. Timely identification and recording of receipts for income application.
â€¢ Alternate to Finance Analyst for daily review of zero-balance account bank statements in Atlas to monitor imprest level; identification and recording of contributions.
â€¢ Transaction and stop payment initiation on internet banking systems.
â€¢ Preparation of monthly UN exchange rate intimation to all staff and monthly DSA report update from intranet.
â€¢ Timely and accurate preparation of bank reconciliations.
â€¢ Alternate to Finance Analyst for timely preparation of monthly cash flow forecast for use by Finance Officer liaise with field offices and MACCA department heads to obtain estimate of their cash requirement.
â€¢ Initiation of bank transfers and deals in Atlas.
5. Ensures facilitation of knowledge building and knowledge sharing in the MACCA focusing on achievement of the following results:
â€¢ Organization of trainings for the operations/ projects staff on Finance.
â€¢ Synthesis of lessons learnt and best practices in Finance.
â€¢ Sound contributions to knowledge networks and communities of practice.
â€¢ Secondary education with specialized certification in Accounting and Finance; or Bachelors Degree in related field (an asset)
â€¢ 5 to 7 years of practical experience in relevant field.
â€¢ Good written and oral communication skills in English, Pashto and Dari.
â€¢ Good computer skills and application of Ms Application.
â€¢ Excellent teamwork
â€¢ Thorough knowledge of financial procedures;
â€¢ Self reliant and able to work independently and under pressure.
â€¢ Demonstrates commitment to UNOPSâ€™ mission, vision and values.
â€¢ Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
â€¢ Shares knowledge and experience
â€¢ Encourages office staff to share knowledge and contribute to UNOPS Practice Areas
â€¢ Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills
â€¢ Ability to perform a variety of specialized activities related to financial resources management, including formulating budgets, maintaining Accounts Receivables and Accounts Payables, making transactions, reporting.
â€¢ Sound knowledge of financial rules and regulations, accounting
â€¢ Strong IT skills
â€¢ Ability to provide input to business processes re-engineering, implementation of new system.
â€¢ Focuses on result for the client
â€¢ Consistently approaches work with energy and a positive, constructive attitude
â€¢ Remains calm, in control and good humoured even under pressure
â€¢ Demonstrates openness to change
â€¢ Responds positively to feedback and differing points of view